Creating a paperless office
- 1. Creating a Paperless OfficeA Realistic Plan
- 2. It isn’t going to happen overnightIt is a process that takes time As a society we have an addiction to paper Why do we always feel the need to print things?Create a plan don’t just jump into it blindly. What to realize before you begin
- 3. Start by scanning all incoming paper and any legal documents that can be created and stored electronically.The Necessary tools: A Scanner
- 5. Paperwork can be imported to Time Map by Lexus Nexus or other office management softwareThe 1st Step
- 6. E-fax software, enables incoming faxes to be received by the computer and stored without needing to use any paper. E-billing when possible will save on paper and postage.Other Paper to Consider
- 7. The 2nd Step Sharing the Info.The simplest way is to have all of the computers connected to the same network. All files can then be saved to the same server.Other options include emailing all scanned files to the appropriate law teams. An office intranet can also allow for employees to be able to share files and information. This too can be password encrypted
- 8. Make sure that all files are adequately backed up.This can be done in two ways. By saving files to a second serverUsing an online back up serverFor additional protection these can be used in conjunction with each other. The most important thing