Time_Management_Full.pptx
- 1. Priyanka K Sign Language Interpreter Dr. Reddy’s Foundation
- 2. WHAT WE WILL COVER • Introduction to Time Management • Detecting Difficulties in Managing your time • Procrastination & Strategies to prevent it • Planning Your Time • Goal Setting/ To Do Lists
- 3. INTRODUCTION: WHAT IS TIME MANAGEMENT? • Time Management is using the time available to you effectively in order to get the task done
- 4. TIME MANAGEMENT • The project is a long & difficult task • To achieve your potential in the project it is important to manage your time effectively by • Analysing your time • Keeping focus • Setting goals • Scheduling your time
- 5. TIME MANAGEMENT "Late Lateef" joke ROSHAN was fifteen minutes late for the class. His teacher demanded an explanation. ' Sir, I had a lovely dream. I was visiting countries of Europe and seeing beautiful places. It was only when my plane landed in India that I woke up with a start and discovered I had got late for school.‘ Just then another boy, Mohan, came in.' And why are you late?' asked the teacher angrily. 'Sir/ he replied,' I had to go to Palam airport to receive Roshan.'
- 9. DETECTING DIFFICULTIES IN MANAGING YOUR TIME • Discuss some of the difficulties you face when trying to manage your time.
- 10. DETECTING DIFFICULTIES IN MANAGING YOUR TIME
- 11. DETECTING DIFFICULTIES IN MANAGING YOUR TIME Time is Gold This is the story of a lazy man who was a friend of a king. One morning, the lazy man asked the king “why everyone says that I can’t do anything? and even when I go to get a proper job, everyone refuses me. My enemies have told everyone that I never do any work on time.“ The king said, “Let’s make a deal. before sunset, you come to my treasury and collect as much gold and pearls as you can. They will all be yours.“ The man rushed towards his home to his wife. He explained everything and then after hearing the husband, the wife said, “Go and get the gold and gems now. Time is gold for you” The lazy man sat down and said, “I can’t go now, give me lunch first.” after having lunch, he decided to take a nap but instead, slept for 2 hours. Then, late in the afternoon, he picked a few bags and went towards the king’s treasury. On the way, he felt hot. So, he sat down under a tree to rest and ended up sleeping for another 5 hours. When he finally reached the palace it was already late in the evening, it was the time for sunset. Therefore, the palace gates had been shut before he could reach there. He lost the golden chance to get rich just because, he didn’t know the value of the time.
- 12. DIAGNOSE YOUR DIFFICULTIES • In order to manage your time more effectively it is important to analyze where you are wasting time. • To do this we can utilise the R-A- C method • Record • Analyse • Change
- 13. R-A-C METHOD • R-A-C or P-O-S-E-C Method: • POSEC Method is time management principle that helps people to improve their productivity and performance. 1. Prioritize: At the top of the POSEC pyramid, we have to prioritise. Here we establish goals in life so we know exactly where we want to get and what we want to achieve. You might want to create an online course, learn how to code, start a coaching business, get a promotion or anything else. 2. Organize: The next step is to create and organize a plan that will help you to achieve your goals. If you want to achieve your goals then you have to make sure that your actions are in line with your goals. 3. Streamline: Here it is important to find the most efficient and effective methods for carrying out all the activities. You might utilise the batching where you batch together similar activities like email and other administrative tasks or you might prepare your meals in bulk to save you time. 4. Economize: It’s important that we keep an eye on activities that consume a lot of our time and doesn’t add much value. And the goal is to minimise these activities. 5. Contribute: The final step is to contribute to the world around us by helping others to achieve their goals.
- 15. WHAT IS PROCRASTINATION? • ‘Procrastination’ means putting off a task you should be doing. • So, for example, you need to get your homework done, but instead you make a cup of tea, then go on your phone, then have a chat with someone in the kitchen… 40 minutes later you haven’t even begun doing your homework.
- 16. WHY DO WE PROCRASTINATE? • A task may be too unpleasant to face, or too difficult, or very tedious, or boring, or there simply may be so many other more interesting things to pull your attention away that you struggle to keep on track. • This is certainly an issue in the digital age, when we all have smartphones in our pocket and a world of distractions at our finger tips.
- 17. STRATEGIES TO PREVENT PROCRASTINATION • There are many strategies to prevent procrastination. Here is a list of effective methods 1. Take action. 2. Salami Technique. 3. Five minutes. 4. Work on related tasks. 5. Do the hardest bits first. 6. Set goals. 7. Make commitments. 8. Reward yourself for achievement. 9. Change subjects regularly
- 18. 3 STRATEGIES IN DETAIL • Now we will take a closer look at three of the strategies to help prevent procrastination. • 1. The Salami Technique • 2. Making Commitments • 3. Rewarding Yourself
- 19. THE SALAMI TECHNIQUE • The salami technique involves breaking down the task to its smallest parts and then working through each of them in order until the task is complete. • This is really effective if you have a big piece of work to do and you’re finding it hard to get started.
- 20. THE SALAMI TECHNIQUE EXAMPLE • If you have a comparative essay from your English exam paper to complete. You can break this down to • First analyzing the question, • Then brainstorming your response. • From here you can make an outline of your answer, • Then write it section by section; for example intro, section 1, section 2, section 3, conclusion. • Lastly you can review and edit your answer. • So what was a large task has become a much simpler sequence of small tasks that you work through one by one.
- 21. 2. MAKING COMMITMENTS • Research has found that people work best when they are given tight deadlines for projects and assignments; they achieve higher performance and experience less stress. • If you are working on a large piece, such as working towards a big project, you can give yourself deadlines to have different topics covered within a subject by specific dates. • This will help keep you on track and make sure you cover ALL of the material for the project in time.
- 22. REWARD YOURSELF • Study doesn’t have to be all pain no gain! When you get a piece of work done effectively without wasting time you should reward yourself with a cup of tea, a chocolate biscuit, a quick break from the books. • Having this reward at the end of the task will keep you motivated towards completing it.
- 24. PLANNING YOUR TIME • In order to use your time effectively, it is necessary to plan it out. • By knowing what you have on in a given week, you can plan around your commitments to make space for homework and study.
- 25. YEAR TIMETABLE • The first step is to know what you have on for the year. This will help you plan what pieces of work to concentrate on at different periods of the year. • If you are doing a practical subject such as music you will need to prioritise your practice before the practical exam which takes place before the written exam. • Similarly, you’ll have to put time towards your aural language exams at that time of year. • You can use the worksheet for this topic to write in all the pieces of work and exams etc you have over the course of the year.
- 26. WEEKLY TIMETABLE • The final step is planning out your individual week. Planning your week by marking off the times when you are busy is a vital step to using your available time as effectively as possible. • Use the weekly timetable worksheet for this topic to mark off the hours you are busy this week. • Include office, part-time work, sports, socialising. • BE REALISTIC. Highlight the hours you are free to get some study done.
- 27. WEEKLY TIMETABLE • Remember that aiming to study for 4/5 hours at a time isn’t very productive. You become too tired to be effective in your learning. • Try to study for a block of no longer than two hours at a time, with breaks during this period. • Most people can only concentrate for about 20-25 minutes at a time. So, for example, if you’re studying for an hour, this should be broken into two 25 minute periods with a five minute break in between. • Divide your study aims up into 25 minutes chunks, to work through them one by one! You can always use a timer to help keep you on track – all smartphones can provide this function.
- 28. WEEKLY TIMETABLE • When you have found your available study time you can plan out what you are going to do during these times by creating a SMART goal to-do list and then putting the goals from the list into the available study period.
- 29. TIME MON TUES WED THURS FRI SAT SUN 09.00 Check emails and reply on priority 10.00 Complete presentation for meeting 13.00 Lunch 14.00 Team meeting
- 31. GOAL SETTING • When you’re working, the temptation can be to maybe retreat to your desk for hours on end and state generally that you’re ‘working’. • What exactly does ‘working’ mean though? • Working needs to be broken down into specific goals and targets. • Chunks of work that you want to achieve within a given time frame.
- 32. SMART GOALS • The best goals are SMART goals. SMART stands for: • Specific – Measurable – Actionable – Relevant – Time bound. • An example of a SMART study goal would be ‘Read chapter 3 history textbook, create mind-map of key points in one hour.’
- 33. TO-DO LISTS • A great way to plan out your SMART goals is to create a To-Do list. • A To-Do list is a very simple device – you just list all the things you have to do on a given day or perhaps week. • The key to creating an effective to-do list is that each item on your list will be very specific – just like a SMART goal.
- 34. TO-DO LIST EXCERCISE • Take some time now to create a To-Do list using SMART goals for maybe what you have to do tomorrow or even over the course of the next week. • Now looking back at your available study time in your weekly timetable you can put the SMART goals from your To-Do list into the available study periods • As you work through each of these tasks now you can tick them off, safe in the knowledge that you’re taking charge of your time management.
- 35. REMEMBER THIS! Day With A Limited Credit • Just imagine that your father gives you Rs. 86,400 every day in the morning and gives you the freedom to spend it on anything. But the bet is, the amount will not be carried forward to the next day and will expire the same day.