Time Management presentation to students
- 1. Presented by Judy Githaiga Trainer Kiambu Institute of Science and Technology jajummu07@gmail.com
- 2. TOPICS TO BE COVERED Introduction to Time Management Assess/examine how you are currently allocating your time Detecting Difficulties in Managing your time Procrastination & Strategies to prevent it Planning Your Time Goal Setting/ To Do Lists
- 3. • Make a list of 10-15 observable activities you have participated in during the past 24 hours. • Estimate how much time you spent on each activity
- 4. On a piece of paper, write down if you agree or disagree with each of the 12 statements below:
- 5. I tend to be on time for classes and appointments. I set aside time to study for exams. I set aside time to study or read my textbook even if I do not have an exam to prepare for. I regularly take part in social activities despite the fact that I have studying to do. I usually cram for exams. I usually feel prepared on the day of exams. With everything I have to do, I find it hard to complete assignments and projects on time. I do not experience “burn out” anytime between midterm and final exams. I write down the things that I need to do. I have enough time to get done what I need to, but I still find it hard to finish everything. I hardly ever feel pressured to get things done. Dealing with extenuating circumstances such as sorting out financial aid, getting extra tutoring, or seeing a professor during office hours seriously disrupts my daily or weekly routine.
- 6. For statements: 1, 2, 3, 6, 8, 9, 11 Give yourself 1 point for each statement that you said you agree with For statements: 4, 5, 7, 10, 12 Give yourself 1 point for each statement that you said you disagree with
- 7. If you scored between 9 and 12, congratulations! You are a good time manager. If you scored between 5 and 8, you are doing some things right. If you scored between 1 and 4, you need to spend extra time working on your skills. Regardless of your score, the tips on the following slides can help you improve your time management skills!
- 8. Time Management is using the time available to you effectively in order to get the task done • Not just about managing your time, it’s about managing your attention • Attention Management = ability to focus on a designated activity • Without attention management, time management is pointless “To manage your time you must manage yourself: your energy, your behavior, your attitudes, you”--- Constance Staley
- 9. Time management is nothing but common sense. I do well in school, so I must be managing my time effectively. It takes all the fun out of life!!! Time management? I work better under pressure. No matter what I do, I won’t have enough time!
- 11. Increases productivity. Reduces stress. Improves self-esteem. Helps achieve balance in life. Increases self-confidence Helps you reach your goals!
- 12. Discuss some of the difficulties you face when trying to manage your time.
- 13. • In order to manage your time more effectively it is important to analyse where you are wasting time. • To do this we can utilise the R-A-C method • Record • Analyse • Change
- 14. 1. Set goals 2. Set reasonable expectations (and remember that no one’s perfect) 3. Make a schedule 4. Revisit and revise your plan
- 16. PLANNING YOUR TIME • In order to use your time effectively, it is necessary to plan it out. • By knowing what you have on in a given week, you can plan around your commitments to make space for homework and study.
- 17. YEAR TIMETABLE • The first step is to know what you have on for the year. This will help you plan what pieces of work to concentrate on at different periods of the year. • If you are doing a practical subject such as music you will need to prioritise your practice before the practical exam which takes place before the written exam. • Similarly, you’ll have to put time towards your aural language exams at that time of year. • You can use the worksheet for this topic to write in all the pieces of work and exams etc you have over the course of the year.
- 18. WEEKLY TIMETABLE • The final step is planning out your individual week. Planning your week by marking off the times when you are busy is a vital step to using your available time as effectively as possible. • Use the weekly timetable worksheet for this topic to mark off the hours you are busy this week. • Include school, part-time work, sports, socialising. • BE REALISTIC. Highlight the hours you are free to get some study done.
- 19. WEEKLY TIMETABLE • Remember that aiming to study for 4/5 hours at a time isn’t very productive. You become too tired to be effective in your learning. • Try to study for a block of no longer than two hours at a time, with breaks during this period. • Most people can only concentrate for about 20-25 minutes at a time. So, for example, if you’re studying for an hour, this should be broken into two 25 minute periods with a five minute break in between. • Divide your study aims up into 25 minutes chunks, to work through them one by one! You can always use a timer to help keep you on track – all smartphones can provide this function.
- 20. WEEKLY TIMETABLE • When you have found your available study time you can plan out what you are going to do during these times by creating a SMART goal to-do list and then putting the goals from the list into the available study period.
- 22. How are you actually using your time? Which tasks were you able to do? What didn’t get done? Was your energy level appropriate? Your stress level? What changes need to be made to your weekly schedule? What are persistent time wasters? Was procrastination an issue?
- 23. Procrastination is my sin. It brings me naught but sorrow. I know that I should stop it. It fact, I will – tomorrow!
- 24. WHAT IS PROCRASTINATION? Procrastination’ means putting off a task you should be doing. • So, for example, you need to get your homework done, but instead you make a cup of tea, then go on your phone, then have a chat with someone in the kitchen… 40 minutes later you haven’t even begun doing your homework.
- 25. WHY DO WE PROCRASTINATE? • A task may be too unpleasant to face, or too difficult, or very tedious, or boring, or there simply may be so many other more interesting things to pull your attention away that you struggle to keep on track. • This is certainly an issue in the digital age, when we all have smartphones in our pocket and a world of distractions at our finger tips.
- 26. • Ignoring the task, hoping it will go away • Underestimating how long it will take/overestimating your abilities and resources • Telling yourself that poor performance is okay/insisting on perfection • Doing something else that isn’t very important • Believing that repeated “minor” delays won’t hurt you • Talking about rather than doing it • Putting all your work on only one part of the task • Becoming paralyzed when having to make choices
- 27. Win the mental battle by committing to being on time. Set and keep deadlines. Organize, schedule & plan. Divide a big job into smaller ones. Find a way to make a game of your work or make it fun. Reward yourself when you’re done. Tell your friends and roommates to remind you of priorities and deadlines. Learn to say “no” to time wasters.
- 28. Learn to recognize when you’re wasting time. Decide what you need to do and can realistically do. Learn how to say “NO” when you don’t have time. Return calls at your convenience. The phone is a major time killer. Learn to say “I can’t talk right now. I’ll get back to you.” Wasting time is often linked to a lack of self-discipline. Ask yourself, “Do I really need to do this or not?”
- 29. Avoid the temptation to socialize when you’ve scheduled work. If friends ask you to join them last minute, decline outright, but ask if you could get together later in the week. Socializing is important when you don’t have other things to worry about! Study somewhere you won’t be tempted to chat, watch movies or YouTube, or use social utilities like Facebook. Texts are a major distraction.
- 30. Immediately note all changes. ◦ Exam/Paper due date revisions ◦ Meeting additions/cancellations ◦ Work schedule changes ◦ Upcoming visitors, etc., etc… Preview the upcoming week making any necessary adjustments. Preview each day to see what might happen…
- 31. Time Management Strategies There are Strategies to gaining good time management skills. -The 888 method *Fixed vs. flexible time *Keep track by using a calendar. *Stay away from interruptions or procrastination.
- 32. 8,8,8 = Balance There are only 24 hours in a day! Personal Work/School Sleep 8 hours of work/school keeps you from burning out by doing too much, or from not devoting enough time to your goals. 8 hours of personal time keeps your life well-rounded with time for fun and enjoyment! The day is made of only 24 hours (even though we wish it had more). Three segments of 8 hours keeps things simple. 8 hours of sleep gives you the rest your body needs to accomplish your goals and remain healthy.
- 33. Fixed Vs. Flexible Time Fixed time is time that is set. You know ahead of time when things will happen. Your class schedule, your appointment with a counselor or your doctor, due dates for papers, or tests are examples of events that are under a fixed time. Flexible time is time that you have available and can change at any chance. An outing with your friends, washing clothes, talking on the phone, or watching TV are examples of flexible time.
- 34. Things To Avoid When Managing Your Time Avoid interruptions Avoid Procrastination
- 35. Time and energy management can make you more productive and reduce your stress level. The Three Steps ◦ Set goals ◦ Make a schedule ◦ Revisit and revise your plan Be tough with your time. Actively avoid procrastination and time wasters. Learn to say “no” to distractions. Employ a variety of time management strategies to maximize your time. Relax and enjoy the extra time that you’ve discovered!