Project management questions list
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The document contains a long list of questions to clarify the scope, goals, stakeholders, timeline, budget, and other key details of a project. It seeks to understand the organization, activities, target audience, location, duration, team size, objectives, requirements, constraints, and potential risks involved in the project. The questions aim to fully define what will and won't be included in the project.
Project management questions list
- 1. -‐What is the organization, the project? -‐What are the main activities? -‐For who is the project, who is the target? -‐Where is the project? -‐For when is the project? In terms of deadlines, starting date-‐ending dates? -‐For how many persons? -‐What is the budget for this project? -‐Do you need to make a certain amount of profit? -‐What are the objectives? -‐What are the needs? The goals? The most important things to consider? -‐What will be the language? -‐What will the different stakeholders/actors? And their roles in the project? -‐How is the repartition of power & decision taking in this project? -‐What are the limitations and difficulties in this project? -‐What is the vison of the project? -‐What is the portfolio of the project? -‐Expected and variable/ what do we know? What don’t we know? -‐What are the priorities? (Times, quality, costs) -‐How complex is your project? WHAT IS THE PROJECT? WHAT IS NOT PART OF THE PROJECT? What is the priority? Time, Cost or quality? What are the expected results? General theme? Audio or video? How Is it the only task to organize or do you need a report…? How Do we hire another company? How Duration/Time? (2hours 1 day)? Do we have a limited budget? Is it the only task to organize or do you need a report…? Are we the only responsible?
- 2. Who get the benefits? Do you need speakers? Security? Confidentiality or public? Existing resources that we can use? Geographical limitations? Who? Individuals or companies? Where does it takes place? How many customers are supposed to come? Who owns the project? What is the goal of the organisator? What does he needs to achieve? What is our deadline to hand out the project? How the project will looks like when the project is solved? How things will be processed? What is the added value? What is our main objective? Which are the requirements? Which are the constraints? How will I know when the project is completed? Time Bound Do we have milestones? What is really important for this project? What is our main focus? What is not part of the project? How the project will impact on the organization? Who are the required stakeholders? What is/are priorities for stakeholders? What is the impact of risks on the project? -‐ What are my responsibilities? -‐ How many people are working on this project? -‐ Who am I working with? -‐ Why are you doing this project? -‐ What do you want to accomplish through this project?
- 3. -‐ Where do you intend to hold the cocktail? -‐ How do you want to communicate on the cocktail? -‐ How should be organised the cocktail? Sitted dinner or buffet, and so on? -‐ Who do you intend to invite to the cocktail? Target? Why only women? -‐ How will you contact invitees? -‐ Why did you choose to held a cocktail? -‐ When do you intend to start the project? -‐ When is the cocktail supposed to be held? -‐ When should the project be ready? -‐ What are the expectations of stakeholders? -‐ What is the aim of the project? -‐ How can we attract invitees? -‐ What are the expectations of participants? -‐ What would happen if you don’t do this project? -‐ What problem do you intend to solve? -‐ What is the final outcome? -‐ How will you know when the project is completed? -‐ What can be the issues encountered during the project? -‐ How could you measure and analyse the project improvements? -‐ What’s part of the project / service? -‐ What’s not part of the project? -‐ Who is financing the project? -‐ What is the budget? -‐ What will be the theme of the cocktail? -‐ How long will last the cocktail? -‐ How people will have access to the cocktail? -‐ What are the nationalities of the participants? -‐ In which language the cocktail will be held? Will you need translators booths? -‐ Are they any legal constraints or requirements? -‐ What could be the main risks? -‐ Do you have any partners or other sponsors? Why do you want to do this project? How will you describe the project? What is your objective?
- 4. What is the problem? What is the initial situation? What are the main specifications of the project? What will happen if the project doesn’t go through? What are the opportunities? What are your main business needs? Who’s the project for? Who are your stakeholders? Whose part of the project? What are your resources (financial, HR) availabilities? What is the expected result? How the project will be conduct? What will be the process? How will it look when the problem is solved? What are the requirements of the project? What are the main deliverable? What is in scope, and what’s out of scope? What are the needs of the stakeholders? What are the needs of your target? What would you perceived as constraints? How the project will impact the organization? What is the timeline expectation? Could you see any overlaps with other currents project? What is your budget? How much do you expect to earn? What are the financial risks? What are the potential facing risk the project? Do you think the project is feasible in time, scope? What are your expectation in terms of tangible and intangible benefits? What are the causes of this project? What is the purpose? What are your expectations?
- 5. What are our responsibilities? How do you think we can avoid the risks? Where and when do you want to do this conference? What is the edge of difficulties the organization is facing? What are your objectives? are they ambitious enough? Why are you doing this project? Why do you want accomplish this project? What specifications do you need to? What do you want out of this project? Could you provide your clear priorities? What are the main objectives of this project? What is the starting date of the project? How long will last the project? What materials and resources do you want to use? What resources can be spent on this initiative? What are the legal constraints? What are the legal requirements? What are the constraints? How many people are going to participate? What is the budget? What is the financial impact? How can we measure performance of this project? What business benefits will these goals deliver if achieved? Are there any disadvantages to implementing this project according to you? Why do you want to do this project? What’s the problem we are trying to solve? What do you expect the result to be? What is your vision for this project? What is your objective? What are the benefits if we don’t do the project? How the project will impact the organization? What results will or won’t be delivered? What are your needs or constraints? What kind of risk should we be prepared for?
- 6. What is the budget? Maximum expenditures? Do you have a previous similar experience? By when the project should be done? What are your expectations? What are our responsibilities? How do you think we can avoid the risks? Who is your target? Which language will be used? Do we have sponsors? Are we responsible of the budget? Does it have to be profitable or not? Which kind of scope are you expecting for? Which kind of resources can we use? we can’t use? Is there a demand for this kind of conference? Why do you want to do this project for? How will you describe the project ? What is your objective ? What is the problem ? What is the initial situation ? What are the main spécification of the project ? What will happen if the project doesn’t go through ? What are the opportunities ? What are your main business needs ? Who’s the project for ? Who are yur stakeholders ? Who’s part of the project ?
- 7. What are your ressources (financial, HR) availaibilities ? What is the expected result ? How the project will be conduct ? What will be the process? How will it look when the problem is solved ? What are the requirements of the project? What are the main deliverable ? What is in scope, and what’s out of scope ? What are the needs of the stakeholders ? What are the needs of your target ? What would you perceived as contraints ? How the project will impact the organization ? What is the timeline expectation ? Could you see any overlaps with other currents project ? What is your budget ? How much do you expect to earn ? What are the Financial risk ? What are the potential facing risk the project ? Do you think the project is faisible in time, scope ? What are your expectation in terms of tangible and intangible benefits ? What’s really important for the project? (Quality/Cost/Time) What should we emphasize in case of failure? What are the constraints of the project? What’s the scope? What’s the objective of the project? What’s the outcome of the project?
- 8. Who’s targeted? What are the priorities for the stakeholder? What are the resources allowed for the project? What is the budget for the project? Who will benefit from this project? How will you measure the success of the project? What is the conference about? Who is the project owner? What are the customers’ requirements? Is this project part of an organisation/a program? Is the project technically/socially complex and what is the priority? What’s really important for the project? (Quality/Cost/Time) What should we emphasize in case of failure? What are the constraints of the project? What’s the scope? What’s the objective of the project? What’s the outcome of the project? Who’s targeted? What are the priorities for the stakeholder? What are the resources allowed for the project? What is the budget for the project? Who will benefit from this project? How will you measure the success of the project? What is the conference about? Who is the project owner? What are the customers’ requirements?
- 9. Is this project part of an organisation/a program? Is the project technically/socially complex and what is the priority? What are your responsibilities? - Why are you doing this project? - What do you want to accomplish through this project? - Who do you intend to invite to the webinar? Target? - What would be the aim of the webinar? - What did you choose the virtual format instead of a regular seminar? - When do you intend to start the project? - What are the expectations of stakeholders? - What are the expectations of participants? - What would happen if you don’t do this project? - What problem do you intend to solve? - What is the final outcome? - How will you know when the project is completed? - What can be the issues encountered during the project? - How could you measure and analyse the project improvements? - What’s part of the project / service? - What’s not part of the product? - How many people do you intend to invite? - Who is financing the project? - What is the budget? - When should the project be done? - What will be the theme of the seminar? - How long will last the seminar? - How many people are working on this project?
- 10. - Does this kind of event have already existed? - What would be the support of the webinar? Phone, PC… - How people will have access to it? - What are the nationalities of participants? - In which language the webinar will be held? How do you want to communicate on the seminar? - Are they any legal constraints or requirements? - What could be the main risks? - Do you have any partners or sponsors? Where does it take place? Who owns the project? What is the goal of this conference? What is the goal of the organisator? What does he want to achieve? What is our deadline to hand out the project? How the project will looks like when the project is solved? How things will be processed? What is the added value? What is our main objective? Which are the requirements? Which are the constraints? What is really important for this project? What is our main focus? What is not part of the project? Do we have milestones? How will I know when the project is completed? What is/are priorities for stakeholders?
- 11. In which organisation the team is? What is the impact of risks on the project? Why do you want to do this project? * What’s the problem we are trying to solve? * What do you expect the result to be after this project? * What is your vision for this project? * What is your objective? * What are the benefits if we don’t do the project? * How the project will impact the organisation? * What results will or won’t be delivered? * What are your needs or constraints? * What problem are we trying to solve? * What kind of risk should we be prepared for? * What is the budget? Maximum expenditures?
- 12. * Do you have a previous similar experience? * Is there a deadline before the conference in October? * Who is your target? * Which kind of resources can we use? we can’t use? • WHY? • Why do you create this event? • PROBLEM • What will happen if we do not do this event? • What would be the consequences if you do not the event? • • How many days the event will last? • Who will be impacted by the event? • DIFFERENCE BETWEEN OBJECTIVE AND OUTPUT • Objective: make the event • Output: the results of the event (conference) • WHY? • Why do you create this event? • PROBLEM • What will happen if we do not do this event? • What would be the consequences if you do not the event? • • How many days the event will last? • Who will be impacted by the event?
- 13. • DIFFERENCE BETWEEN OBJECTIVE AND OUTPUT • Objective: make the event • Output: the results of the event (conference) • PROJECT MISSION • Event where people do not meet • How many participants will attend to the event? • SMART GOALS • Specific: What do you want to accomplish with this conference? Who will benefit? Where is the location? What are the requirements and constraints of the event? • Measurable: How much will it cost? How many people will participate? When the project will be completed? • Achievable: Is the event feasable? Can we achieve the goals of the event? • Relevant: What is the context? Does the event is worthwile? Is the event ambitious? • Time Bound: When will the event take place? • WHAT IS IN THE PROJECT? • What is part of the event? • What is not part of the event?
- 14. • ORGANISATIONAL IMPACT • How this will affect the organisation? • Do the event fit the needs of the organisation? • CONSTRAINTS • What is the budget? • What is the starting and finishing date of the project? • When will the event take place? • Do you have sponsors or partnerships? What are the objectives ? for both parts What is our timeframe ? deadlines ? What is the budget/ different costs ? What are the needs ans requirements of the client Which resources do we need ? What do we alreday have ? Who are our stakeholders ? Where are the attendees from ? How to find a convenient timezone ? What are the risks ? How can we manage or avoid these risks ? How can we communicate about the organization to the attendees ? Why do you want to do this project? How will you describe the project? What is your objective? What is the problem?
- 15. What is the initial situation? What are the main specifications of the project? What will happen if the project doesn’t go through? What are the opportunities? What are your main business needs? Who’s the project for? Who are your stakeholders? Whose part of the project? What are your resources (financial, HR) availabilities? What is the expected result? How the project will be conduct? What will be the process? How will it look when the problem is solved? What are the requirements of the project? What are the main deliverable? What is in scope, and what’s out of scope? What are the needs of the stakeholders? What are the needs of your target? What would you perceived as constraints? How the project will impact the organization? What is the timeline expectation? Could you see any overlaps with other currents project? What is your budget? How much do you expect to earn? What are the financial risks? What are the potential facing risk the project?
- 16. Do you think the project is feasible in time, scope? What are your expectation in terms of tangible and intangible benefits? Why do you want to do this project for? How will you describe the project ? What is your objective ? What is the problem ? What is the initial situation ? What are the main spécification of the project ? What will happen if the project doesn’t go through ? What are the opportunities ? What are your main business needs ? Who’s the project for ? Who are yur stakeholders ? Who’s part of the project ? What are your ressources (financial, HR) availaibilities ? What is the expected result ? How the project will be conduct ? What will be the process? How will it look when the problem is solved ? What are the requirements of the project? What are the main deliverable ? What is in scope, and what’s out of scope ? What are the needs of the stakeholders ? What are the needs of your target ? What would you perceived as contraints ? How the project will impact the organization ?
- 17. What is the timeline expectation ? Could you see any overlaps with other currents project ? What is your budget ? How much do you expect to earn ? What are the Financial risk ? What are the potential facing risk the project ? Do you think the project is faisible in time, scope ? What are your expectation in terms of tangible and intangible benefits ? How long do we have? What is the deadline? • Who is going to create the website for the conference? • How many people are we expecting to access the conference? What kind of person is going to attend the conference? • What is the budget? • Do we have partnerships/ sponsors? How will we manage it? • The “Why” of the project? • Is it a long or medium term project? • What is the problem or what will happen if we do not do the project? The outcome:
- 18. • How will it look like once it will be done? • Do we need specific tools for the conference? • How the project will impact the organization? • What is part of the project or not? (limits) • How can we measure the impact of the conference? (Measurable) • Is the project achievable? (Ambition) • Is the project realistic and relevant considering the time bounds? (Relevant) • Does it answer to the company needs? • Do we need to make promotion? • How many speakers do we have? Do we pay them? • Is it a one-time event? • Will it be interactive? • In which language? Do we need a training of multiculturalism?
- 19. • Will it be live or recorded? • Do we need to set up feedback? • Will it be just online or projected on Tv? • When will it happen? • Will it be profitable or not? • Who is responsible of the budget? • How do we spread the planning? • What are the client priorities? • What are the risks? (Legal, constraint etc…) • What are the constraints? • Who are the stakeholders? • Who take the decision? Who manage the project? Project Charter definition: • Key project dimensions and overall approach for the work to be completed • Objectives
- 20. • Scopes • Risks • Written contract between project team and project sponsor • States expectactions General Description: Why? Where does it take place? Who are the customers? How many customers? Who owns the project? What is the goal of this conference? What is the goal of the organisator? What does he want to achieve? What is our deadline to hand out the project? Project Final Outcome: results How the project will looks like when the project is solved? How things will be processed? What is the added value? What is our main objective? Project Smart Goals: • Specific Which are the requirements? Which are the constraints? • Measurable How will I know when the project is completed?
- 21. • Time Bound Do we have milestones? Project Scope/ Product Scope What is really important for this project? What is our main focus? What is not part of the project? Organisational Impact How the project will impact on the organization? Who are the required stakeholders? What is/are priorities for stakeholders? In which organisation the team is? What is the impact of risks on the project? Project Charter definition: • Key project dimensions and overall approach for the work to be completed • Objectives • Scopes • Risks • Written contract between project team and project sponsor • States expectactions General Description: Why? Where does it take place? Who are the customers? How many customers? Who owns the project? What is the goal of this conference? What is the goal of the organisator? What does he want to achieve?
- 22. What is our deadline to hand out the project? Project Final Outcome: results How the project will looks like when the project is solved? How things will be processed? What is the added value? What is our main objective? Project Smart Goals: • Specific Which are the requirements? Which are the constraints? • Measurable How will I know when the project is completed? • Time Bound Do we have milestones? Project Scope/ Product Scope What is really important for this project? What is our main focus? What is not part of the project? Organisational Impact How the project will impact on the organization?
- 23. Who are the required stakeholders? What is/are priorities for stakeholders? In which organisation the team is? What is the impact of risks on the project? • PROJECT MISSION • Event where people do not meet • How many participants will attend to the event? • SMART GOALS • Specific: What do you want to accomplish with this conference? Who will benefit? Where is the location? What are the requirements and constraints of the event? • Measurable: How much will it cost? How many people will participate? When the project will be completed? • Achievable: Is the event feasable? Can we achieve the goals of the event? • Relevant: What is the context? Does the event is worthwile? Is the event ambitious? • Time Bound: When will the event take place? • WHAT IS IN THE PROJECT? • What is part of the event?
- 24. • What is not part of the event? • ORGANISATIONAL IMPACT • How this will affect the organisation? • Do the event fit the needs of the organisation? • CONSTRAINTS • What is the budget? • What is the starting and finishing date of the project? • When will the event take place? • Do you have sponsors or partnerships? How long do we have? What is the deadline? · Who is going to create the website for the conference? · How many people are we expecting to access the conference? What kind of person is going to attend the conference? · What is the budget? · Do we have partnerships/ sponsors? How will we manage it? · The “Why” of the project? · Is it a long or medium term project? · What is the problem or what will happen if we do not do the project? The outcome: · How will it look like once it will be done? · Do we need specific tools for the conference?
- 25. · How the project will impact the organization? · What is part of the project or not? (limits) · How can we measure the impact of the conference? (Measurable) · Is the project achievable? (Ambition) · Is the project realistic and relevant considering the time bounds? (Relevant) · Does it answer to the company needs? · Do we need to make promotion? · How many speakers do we have? Do we pay them? · Is it a one-time event? · Will it be interactive? · In which language? Do we need a training of multiculturalism? · Will it be live or recorded? · Do we need to set up feedback? · Will it be just online or projected on Tv? · When will it happen? · Will it be profitable or not? · Who is responsible of the budget? · How do we spread the planning? · What are the client priorities? · What are the risks? (Legal, constraint etc…) · What are the constraints? · Who are the stakeholders? · Who take the decision? Who manage the project?