Introduction to project management

www.relaxedprojectmanager.com
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General Introduction

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What‘s a project ?
« A project is a temporary endeavor
undertaken to create unique product or
service

Phases
Initiation Feasibility Organisation Execution Transfer
DeliverableLessons learnedRisk
• Project Charter
• Stakeholder
Analysis
• Requirements
• Service/Produc
t
• Risque
Analysis
• WBS
• PERT
• GANTT
• Project Plan
• Kanban Chart
• Dashboard
• Reporting
• Test
• Lessons
learned
• Work break-
down structure
• Estimation
• Sequencing
• Project Plan
• Project Control
Meeting
• Project Status
• Scope Change
• Test
• Requirements
Risk
• Project
initiation
• Scope
• Stakeholder
• Transfer
• Lessons learned
Gate Review Gate Review Gate Review Gate ReviewGate Review
Topics
? What’s the project ?
What are the
needs ? What’s the
best solution ?
How do we organise
the project ?
How can i keep
the project on track ?
How can i make sure
that the client will take
over the project ?

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Project Selection
All projects must be subject to a
rigorous selection process
 Because it is a means of achieving
the company’s strategy,
 Because it is registered in the
process of management of
innovation,
 Because it must be attached to a
strategic axis
4
 Strategic Plan
 Project propositions
 Project ideas, improvements
 RFP, Etc.
Selection
Committee
Project
initiation
Pre-
feasibility Strategic Plan
Yes No
Yes, but laterYes,
if…

Your project should be strategic !
Strategic
Vision
Strategic
Axes
Strategic
Projects
Axe 1 :
Objective
Vision statement
Axe 2 :
Objective
Axe 3 :
Objective
Project 1
Project 2
Project …

Portfolio / Program / Project
Project
Workpackage
Workpackage
Program
Portfolio Project
ProgramProject

Ability to decide versus knowledge
Time
Ability to decide
and to act
Level of
knowledge

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How to ask questions?
A Project
 What ?
 When ?
 How ?
 Where ?
 Why ?

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Scope
Time Cost
Quality
What’s really important for this project ?

What’s the impact of risks on your project ?
Cost
TimeQuality
Uniqueness Risk !
Risk !
Risk ! Risk !
Scope
Risk !
generate

+Cost, Time, Quality and Scope
•Projects must be delivered on time.
•Projects must be within cost.
•Projects must be within scope.
Projects must meet customer
requirements with the appropriate
quality level
Cost
Quality
Scope
Time

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Projects and Organisations
Organisations involved in a projectOrganisation has projects

What’s the priority for the stakeholders ?
Cost
QualityTime
Scope

What’s the scope ?
Scope Cost, Time, Quality
impacts
Cost
TimeQuality
Scope
Cost
TimeQuality
Scope

+How complex is your project ?
Technical
complexity
Social
complexity
Strong
Strong
Weak
Weak

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Matrix Organisation

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Actors on the project
Takes the decisions
Manages the project
Uses the outcomeDoes the job

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The project organisation
18
Customer
(owner)
Project
Manager
(Engineering
company
(MOE)
Internal Team
Sub-contractor
1st rank
Suppliers
Sub-contractor
2nd rank
Sub-contractor
2rd rank
Customer role
 Express needs & requirements
 Set objectives
 Finance the project
 Choose the Engineering (MOE)
 Decide & accept the intermediate
and final deliverables of the
project
Project Manager role
 Specify the needs
 Set the organisation to
Control the execution of the project from A to Z
 Report to the customer and assist him in taking
decisions
 The Project Manager give advices and make
proposals

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Project versus routine Work
>1960s Low Tech
Routine
Project
>2000 High Tech
Routine
Project

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Project manager in a matrix organisation
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Project
Objectives
Project Manager
Work package
Responsible
Line
Manager

+ Positioning the Project Manager
Project
Manage
r
Client /
Customer
Hierarchy
Steering
Committee
Partners
Project Team
Experts
Subcontracto
rs
Co
contractors

Introduction to project management

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