Sales force class-3

Getting Started with SalesForce CRM
Getting Started with SALESFORCE Part III

Description:

BISP is committed to provide BEST learning material to the beginners and
advance learners. In the same series, we have prepared a complete end-to
end Hands-on Beginner’s Guide for SalesForce. The document focuses on
various aspects of validation. Join our professional training program and
learn from experts.

History:
Version
0.1
0.1

Description Change
Initial Draft
Review#1

www.bispsolutions.com
Page 1

Author
Publish Date
Chandra Prakash Sharma 20th July 2012
Amit Sharma
20th July 2012

www.bisptrainigs.com

www.hyperionguru.com

Contents
Contents.......................................................................................................................... 2
Field Dependencies in SalesForce.................................................................................... 3
What is validation in SalesForce ..................................................................................... 6
Why Need Validation................................................................................................. 6
How to use Validation in SalesForce ............................................................................6
How to use Function in validation ................................................................................9
Default Value .......................................................................................................... 11
Formula Field's ............................................................................................................. 13

Page 2



Field Dependencies in SalesForce
Field Dependency called as picklist field dependencies in salesforce.com, picklist field
is a dropdown list. you can select available value on picklist.
There is two type picklist field dependencies in SalesForce.com
1. Standard Picklist :- Standard Picklist you can select one value at one time.
2. Multi Select picklist :- Multi Select picklist you can select one or more values at one
time.
Field Dependencies sub field(sub value) depend on Super field(Super value).
SalesForce provide the allow to field dependency.
How To Create field dependencies in SalesForce :Click on Setup - >Build -> Create -> Objects -> find Custom Fields &
Relationship in section you can see Field Dependencies you can see below image.

Click on this

Click on Field Dependencies button and new show on below screen. Then click to
New button.

Page 3



There is two field's Controlling field and Dependent field choose field's and click to
Continue button.

After that you will see new screen show on below screen .
There is show on screen Location and sub Location if want select any field double
click on cell for selecting. same as unselecting double click on cell. and click To Save
button.

Page 4



if want see Preview Click to Preview button open popup window show preview below
screen.

After set the Field Dependencies you can check now
go to Objects Create and click to any custom field and click to New button. Show on
below screen.

Page 5



you can see
these are
Dependencies

What is validation in SalesForce
validation verify that the data client side or server side, user enters in a record and
user not allow to wrong entry in the database. it will inform to you front end give error
message.

Why Need Validation
User Can not be entered wrong entry on given field's.
For Ex :- When using Custom Fields & Relationships and by mistake save data Maxx
pay 350000
and Min Pay 450000. This is wrong value save in data base. in database wrong value
not save and check all value on First time save database use validation. Show in below
screen.

Check Both Value there is
maxx pay is less then to min
pay.

How to use Validation in SalesForce
Go to Setup -> objects -> select any Custom objects -> find the Validation
Rules show in below screen.

Click to New Button after that show new screen you can see below

Page 6



Step 1# :-

Give the role
name

Give the Role Name after that come to Error Condition Formula Click to Insert Field
button Show pop window you can see
Select the custom object and choose value
which want to perform operation and click to insert button.
Then Click to Insert Operator button for inserting operator (choose '< Less Then'
Operator) and again click to Insert Field button to add Min pay after that click on
Check Syntax button for checking Syntax.
you can see below screen.

Page 7



and you can all show add error message when you enter wrong value. you can see
below

Give The proper Error
message

Select your Error location where
to show the error message check
the radio button.

Click to Save button Save validation.
After that you can check this validation Click to custom object tab (Ex :- Departments)
click to New button and Give the wrong value in (Ex :- maxx_pay < min_pay [Maxx
pay 350000 or Min pay 450000 ])
you can see in below screen.

Page 8



When you provide value is correct min value < less then max value this data save
successfully.

How to use Function in validation
Let's be use AND function. Click find the Functions in Validation Rule and select the
AND function.
there is few step show on below screen Step 1# :- You can show in page Function. Add to function tow way
i.) Double click on selected function.
ii.) select the function and click to Insert Selected Functions button.
After add function you can see below image.

Step 2# :- AND (logic1, logic2, . . .) . Clear the this area (logic1, logic2, . .) after that
Step 3# :- AND() go to function select ISPICKVAL Double click on ISPICKVAL .

Page 9



Step 4# :- after that look like
- AND( ISPICKVAL(picklist_field, text_literal) )
Remove picklist_field and insert field Status__c
- AND( ISPICKVAL(Status__c, text_literal) )
Remove the text_literal write here 'Closed' [This is value of pick list].
- AND( ISPICKVAL(Status__c , 'Closed') )
Step 5# :- Select other function
- AND(ISPICKVAL( Status__c , 'close'), ISBLANK (expression) )
Step 6# :- remove the expression and Insert Field
- AND( ISPICKVAL( Status__c , 'close'), ISBLANK( Close_date__c ) )
Step 7# :- Write the Error Message and select the Error Location click to Save
button.
you can see in below screen

After Save you can see the what error is occurred when without giving close date
status is closed and try to save data.

Page 10



You can see the error
on close date and
open date status is
closed

Default Value
when you add new field like a(ex :- add new department) there is one field is open date
you don't want to add date, this filed add automatically and this filed add default date.
you can see the below screen

This Date Field want to get Default
value.

How To set Default Value :Click to setup -> Build -> create -> object -> select your custom object(Ex :Departments) -> Select you Custom Field & Relationship (Ex :- Open Date) you can
see below screen.

Page 11



After that click on Edit button.
Then find default value and click on Show Formula Editor Hyper link.
And there is you can see Bottom -Right side on screen Function in function you find
the TODAY().
TODAY() :- TODAY() function return type current date.
Select this function and click to Insert Selection Function button. all these work you
can see below screen. After that Click to Save button.

After That you can go Custom objects(Ex :- Departments) and Click to New button
there is you can see in open date field already fill by current date.
And you can all so change this date click on Text box or Click on date label.

Page 12



See the open date field is fill
current date.

Formula Field's
Formula is a validation rules, it can manage field's data.
How to Set Formula field :- click to Setup -> Go to objects -> Select you Custom
object (Ex :- Departments) -> and find Custom Fields & Relationships click to New
button
Step 1 :- there is find Formula Radio Button. Checked this Radio Button click to Next
button. you can see below screen.

Step 2 :There is 7 Formula Return Type :1.) Checkbox
2.) Currency
3.) Date
4.) Date/Time
5.) Number
6.) Percent
7.) Text
Fill the Field Label and checked(Any Radio button), I will go Date radio button after
then click to Next button.

Page 13



Give Label Name

Step 3 :- After Gating Formula Field there show to Tab Simple Formula and
Advance Formula select Advance Formula because there is more option available.
Click to Next button.

Write This formula for
last Date

Step 4 :After that show new screen below Click to Next button Go to next step.

Page 14



Step 5 :- Click to Save button save this formula.

After that you will check this formula how is it work click to custom objects (Ex :Departments) --> select any custom objects(Ex :- Non IT ) you can see below how is
show last date function.

Page 15



There is show last date of
Month

Page 16



Sales force class-3

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