Vehicle Fuel Monitoring and Credit Management using Web Based Application

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 09 Issue: 11 | Nov 2022 www.irjet.net p-ISSN: 2395-0072
© 2022, IRJET | Impact Factor value: 7.529 | ISO 9001:2008 Certified Journal | Page 920
Vehicle Fuel Monitoring and Credit Management Using Web Based
Application
Isha Kawale1, Prajakta Badgujar2, Prerna Narkhede3, Samruddhi Kadam4, Prof Nitin Alzende5
1-4Savitribai Phule Pune University, B.E. in Computer Engineering, Pune, Maharashtra, India.
5Professor, Dept. of Computer Engineering, International Institute of Information Technology, Maharashtra, India-
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Abstract - The Pump owner must manually complete all
records and actions at fuel stations under the current system.
In the existing system, a token is given to the truck driver by
the truck owner which has to be shown to the petrol pump
attendant, this token can be duplicated. Anyone with the
duplicated token will take fuel under the name of the
transport company owner, this can lead to fraud. Orthedriver
can ask for more than the specified amount, thus illegal
transactions may take place.
Today, automation of transactions held on petrol pumps is
very necessary. The automation helps in minimizing the
frauds. The main aim of this project is to provide 24 x 7
automated service that runs all the operations smoothly. The
system maintains all the transaction data securely. As the
system is automated and maintains data, it will minimize
frauds.
The project deals with the development of the computerized
system for maintaining the regular records and activities in
the petrol pump are manipulated systematically. Thequantity
of various fuels, such as petrol and diesel that are imported in
a given month can be added by the systemadministratorusing
this software, as well as information about fuel sales on a
daily, monthly, and annual basis.
Admin can also manage the credit amount given to various
transport companies.
Key Words: Petrol Pump Credit Management System, Fuel
station, Information Technology, Control System,
Management.
1. INTRODUCTION
Because the current method is manual, keeping track of
transactions is challenging. Additionally, data editing can
result in scams or illegal transactions. A token, which can be
copied, is now issued to the truck driver by the owner of the
vehicle and must be presented to the attendant at the gas
station. Anyone with a duplicate token will be able to
purchase fuel in the owner of thetransportcompany'sname,
which could result in fraud. Alternatively, the driver can
demand more than the agreed-upon sum, which could lead
to illicit transactions.
In the existing system all the records and activities at petrol
stations are done by the manager manually. The project
deals with the development of the computerized system for
maintaining the regular records and activities in the petrol
pump are manipulated systematically. By this software
system Pump Owner can add the quantity of different fuels
like petrol, diesel which is imported in that particularmonth
and sales detail of the petrol based on daily, monthly, yearly.
Pump Owner can also manage the credit amount given to
various transport companies.
1.1 Study of Existing System:
The manual fuel pump management system that is now in
use is slow, inaccurate, time-consuming, and poorly
structured. All report work is done manually in this system.
Pump Owner must manually review each transaction.
Understanding the system's current state for the developer
is a crucial component of the system analysis. All recordsare
kept in the register under the currentsystem,whichneeds to
be changed to an automated one.
All the Problems occurred in Existing System are,
• Lack of privacy and accuracy. Accuracy is not
guaranteed in the system.
• Lack of transparency between the owner and
customer.
• Risk is manipulation of data without Pump Owner
permission.
• Lack of Co-ordination between Owner and
Attendant.
2. LITERATURE SURVEY
2.1 Paper Name: A Comprehensive Automation Petrol Bunk
Management System Using RSA Algorithm.
Author Name: Kajal Jadhav, KalyaniShinde,VaishnaviBodul,
Prof. Pradip Shewale, Prof. Deepa Mahajan
Description:The administrator of this system may monitor
the volume of fuels like petrol, diesel, and compressed
natural gas (CNG) sold on any given day, week, or month.
Additionally, the administrator may see which employee

sold how much petrol or diesel by using the sales module.
Additionally, it may examine the quantity of fuel purchased
overall, employee attendance, and the day's performance at
the petrol station. The administrator of this system may
monitor the volume of fuels like petrol, diesel, and
compressed natural gas (CNG) sold on any given day, week,
or month. Additionally, the administrator may see which
employee sold how much petrol or diesel by using the sales
module. Additionally, it may examine the amount of fuel
purchased overall, employee attendance, and the day's
performance at the petrol station.
2.2. Paper Name: Web Service Adaptation
Author Name: Guadalupe Ortiz, Alfonso García de Prado
Description: In this paper, they have motivated the need of
adapting Web services in multiple scenarios and discussed
how current approaches focus on the adaptation of the
client-side implementation. They propose the adaptation to
be done on the service-side, therefore saving client
resources.
2.3. Paper Name: Vehicle Fuel Monitoring and Management
using RFID authentication and Telematics Notification
Author Name: Md. Badiuzzaman Pranto, Md. Mahidur
Rahman, Zunayeed-Bin-Zahir
Description: The system includes mobile application and
automated fuel disposal pump with RFID technology which
makes the system more efficient, secure and user friendly. It
also keeps a record of data.
2.4. Paper Name: A New Automation Approach for Fuel
Station Management System
Author Name: Ali Newaz Bahar, Nazrul Islam1, Shougat
Hossain , Ruhul Amin Sujon
Description: In this paper, they have developed an
automated fuel management system that can maintain the
account of the fuel stations. The results of this experiment
print a receipt automatically after every transaction andcan
monitor the transactions from remote place via Internet.
Additionally, this management system makes fuel stations
faster and more efficient.
3. PROPOSED METHODOLOGY
3.1 SYSTEM ARCHITECTURE
The system's various components, such as registration,
login, adding new customers, transactions, daily
transactions involving petrol and diesel, etc., are illustrated
in the figure below, System Architecture of Petrol Pump
Credit Management System. When registering, a username
and password are provided and are required to access the
login page or log in. The uniqueusernameandpasswordare
immediately saved in the database of the fuel system after a
successful login.
The second part of it, Add New Customer, enables us to
create new entries for clients who have made payments
for certain amounts of petrol or diesel. Additionally, a
drop-down list with all the details about a specific
customer as well as daily in and out a consumer is
there.
Figure 1: System Architecture of Petrol Pump Credit
Management System.
All money transactions, including credit and debit
transactions, are completed in the transaction area and are
automatically stored and updated in the system's database.
3.2PROPOSED SYSTEM
The database used by the Proposed System is MongoDB. As
owner, you are able to monitor every transaction. Now, the
proprietor of a fuel station may easily add or delete
employees and customers.
The owner can analyse transactions, customer credit, sold
fuel, etc. in this. Only the owner of the fuel stationcanupdate
or modify the system's data since only authentic users have
access to the owner account in the system. Owner can
examine the amount of fuel sold from his monitor. The
owner can also monitor the fuels that were sold over the
course of a day or a month.
3.2.1 Project Modules: -
1. Admin: -Define Pump Owners –
(i) Admin will create account for pump owner.
(ii)Pump owner can only login

2. Pump Owner: -
(i) Define Pump Attendants- Only pump owner can create
account for pump attendant.
(ii) Define Customer-Only pump ownercandefinecustomer.
(iii) Assign Credit to customer– Onlypumpownercanassign
credit for vehicle owner and vehicle owner cannot made
changes in credit due to which fraud rate will be reduced.
(iv) Renew Credit
3.Vehicle Owner:-
(i) Create Fuel fill request –Vehicle owner creates the fuel
request for their vehicle and the price for the petrol for
filling fuel each time is deducted from the credit amount.
4. Pump Attendant:-
(i) Complete fuel fill request – Pump attendant fills the fuel
as per requested fuel from the vehicleownerandtheamount
will be deducted from credited amount.
3.3 ADVANTAGES OF PROPOSED SYSTEM
 To offer automated service around-the-clock.
 Complete all tasks without a hitch. To minimize
frauds and securely retain transaction data.
 The computer will automaticallydoanymanual sale
calculations or money management tasks.
 The application's cloud storage capacity is
substantial. The computerrunsatanextremelyhigh
speed.
 Any problems we encounter are simple to fix.
 A database application can be successfully storedin
the cloud. It is really simple to use and handle.
 It is simple to use: Therefore, handling this project
won't cause too much distortion.Additionally,using
this software does not need first studying it.
 Cost-effectiveness:Because nohardware equipment
is needed, this project is incredibly affordable. This
significantly lowers the cost.
 Simple to backup: This project's backup is a breeze
to manage. Additionally, if a record is accidentally
erased, it can be easily recovered.
 Data Security: The application's server limits
unauthorized access to write, remove, and create
actions. Access to read content is unrestricted.
4.RESULT ANALYSIS
The currently proposed system is more modern and
automated than thecurrentlyusedsystem.Theprojectoffers
several characteristics that are simple to operate, such as a
user-friendly system that is also cost-effective, backup-
friendly, supported, and secure for data. The manual nature
of the system made it challenging for the administrator to
maintain records in the register, a daily task thattook a lotof
time and effort. So, in order to work efficiently, we created a
system to computerize all staff and fuel records at gas
stations. Which meant that this system made it simpler for
the administrator to keep a daily record. Figure 3 illustrates
how the suggested approach is significantly superior than
the current system.
4.1 Comparison between existing system and proposed
system
 The suggested system is user friendly, whereas the
existing system was not.
 In comparison to the present method, the solution
greatly simplifies and increases flexibility inoverall
project management.
 Unlike the current system, which is only available
manually, the proposed system may be accessed
anytime, anywhere online.
 There is zero chance of data mismanagement in the
suggested system, while there is a high risk of data
loss and security in the current system because
anyone can simply change data without the
knowledge of the administrator.
 It provides a high level of security using a variety of
protocols, like https, which the outdated system
cannot achieve because it is a manual system.
5. CONCLUSION
The current method requires attendants to manually
complete all records and actions at the petrol station. The
project focuses on the creation of a computerised systemfor
maintaining regular records and manipulatingactivityatthe
petrol station. By using this online application, the owner
can add credits for various bulk clients that are imported
within a given month, as well as credits information for
petrol based on a daily, monthly, or annual basis. The credit
amount paid to various transport firms can also bemanaged
by the pump owner. The pump owners' current method is
vulnerable to fraud and illicit transactions; the suggested
system will keep track of every transaction and improve
communication between pump owners and customers.

6. FUTURE SCOPE
Given that it is an automated method for managing petrol
pump credit, the system has a significant chance of
advancement in the future. Profit and Loss Statementforthe
customer (petrol pump owner).
 Display of Balance Sheet, Data export in format
(excel, pdf)
 Attendance of the attendant in Biometric form.
 Customer security deposit account management.
 Scanning of vehicle with photo integration/ RFID
and QR code.
REFERENCES
[1]. Kajal Jadhav, Kalyani Shinde, Vaishnavi Bodul, Prof.
Pradip Shewale, Prof. Deepa Mahajan, “A Comprehensive
Automation Petrol Bunk Management System Using RSA
Algorithm”, International Research Journal ofEngineering
and Technology (IRJET), Volume: 08, Issue: 06 June 2021,
e-ISSN: 2395-0056, p-ISSN: 2395-0072
[2]. Guadalupe Ortiz ,Alfonso García dePrado“WebService
Adaptation”, 2010 Fifth International Conference on
Internet and Web Applications and Services.
[3]. Md. Badiuzzaman Pranto, Md. Mahidur Rahman,
Zunayeed-Bin-Zahir, “Vehicle Fuel Monitoring and
Management using RFID authentication and Telematics
Notification”, 2019 IEEE International Conference on
Advanced Computer Science and Information Systems
(ICACSIS).
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