Creating an Invoice in a Spreadsheet_Cosocius Proof of Concept
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This document provides a test procedure for importing invoices from a spreadsheet into an Oracle E-Business Suite system. The 39-step procedure demonstrates how to: 1) access the invoice import functionality from the Invoices work area, 2) open a spreadsheet template and enter header and line item invoice information, and 3) save the invoice information to the Payables interface tables by submitting an import process. Following the procedure allows partners without Oracle Financials access to send invoices to be entered on their behalf.
Creating an Invoice in a Spreadsheet_Cosocius Proof of Concept
- 1. CoSociusProofOf Concept – AP Invoice Importfrom Spreadsheet Last changed on:28th January 2015 Page 1 Khalil Rehman Senior Project manager I am sharing a test script from a previous client site which demonstrates the spreadsheet invoice import functionality. This has been used successfully with partners who do NOT have Oracle Financials access but need to be able to send invoices to be input on their behalves. At various Councils we allow schools,academies and other bodies to send invoices to be entered on their behalf as they can’t afford a full ERP system like Oracle EBS. Test Procedure Step Action Expected Results Test Step Notes Results 1. Begin by navigating to the Invoices work area. Click the Navigator menu. 2. Click the Invoices link.
- 2. Page 2 Last changed on:28/01/2015 Step Action Expected Results Test Step Notes Results 3. Use the Invoices work area to review invoices that are pending creation, as well as recently entered invoices. You can also initiate tasks, such as creating an invoice in a spreadsheet. Step Action Expected Results Test Step Notes Results 4. Click the Create Invoice in Spreadsheet link.
- 3. CoSociusProofOf Concept – AP Invoice Importfrom Spreadsheet Last changed on:28th January 2015 Page 3 Step Action Expected Results Test Step Notes Results 5. Open the spreadsheet template and then sign in to begin invoice entry. Save the spreadsheet to enter invoices later. Click the Open button. 6. Use the Create Invoice spreadsheet to enter invoice header and line information. 7. Use the Invoice Summary region to view invoice totals.
- 4. Page 4 Last changed on:28/01/2015 Step Action Expected Results Test Step Notes Results 8. Click the Select Business Unit button. 9. Click in the Name field. 10. Enter the desired information into the Name field. Enter a valid value e.g. "Vision Op". 11. Click the Search button. 12. Click the OK button. 13. Click in the Invoice Number field. 14. Enter the desired information into the Invoice Number field. Enter a valid value e.g. "INV_ADV_421390". 15. Field names followed by ellipsis points use data validation lists. Double-click in the Supplier field.
- 5. CoSociusProofOf Concept – AP Invoice Importfrom Spreadsheet Last changed on:28th January 2015 Page 5 Step Action Expected Results Test Step Notes Results 16. Click in the Supplier field. 17. Enter the desired information into the Supplier field. Enter a valid value e.g. "Advan". 18. Click the Search button. 19. Click the OK button. 20. Double-click in the Supplier Site field. 21. Click in the Supplier Site field. 22. Enter the desired information into the Supplier Site field. Enter a valid value e.g. "F". 23. Click the Search button. 24. Click the OK button. 25. Click in the Invoice Amount field. 26. Enter the desired information into the Invoice Amount field. Enter a valid value e.g. "5115". 27. This invoice is for ongoing maintenance expenses and has one line. Use a distribution set to distribute the charge to multiple departments. Click in the Amount field. 28. Enter the desired information into the Amount field. Enter a valid value e.g. "5115". 29. Click the horizontal scrollbar. 30. Double-click in the Distribution Set field. 31. Click in the Distribution Set field.
- 6. Page 6 Last changed on:28/01/2015 Step Action Expected Results Test Step Notes Results 32. Enter the desired information into the Distribution Set field. Enter a valid value e.g. "M". 33. Click the Search button. 34. Accept the selected distribution set for cleaning and maintenance charges. Click the OK button. 35. Click the horizontal scrollbar. 36. Review the invoice totals in the Invoice Summary region. 37. The Changed column has an indicator that tracks which rows you edit. 38. Use the Save and Create Another button to validate the spreadsheet information, save the invoice in the Payables interface tables, and clear the spreadsheet data. Use the Save and Submit Invoice Import button to validate the spreadsheet information, save the invoice in the Payables interface tables, and submit the Import Payables Invoices process. 39. Click the Save and Submit Invoice Import button. 40. Use the Import Payables Invoices window to specify values for additional parameters, such as the accounting date. 41. Click the Submit button. 42. Click the OK button. 43. You have successfully created an invoice in a spreadsheet. End of Procedure.