Budget entries import in Dynamics AX 2012
1 like3,975 views
The document provides a step-by-step guide for importing budget entries into AX2012 using Office add-ins, as the 'copy-budget' functionality from AX2009 is not available. It details configuring the inbound port, setting up Excel for importing, and publishing data to ensure accurate budget entries are imported correctly. The process is designed for users to efficiently create and manage financial budgets within the AX2012 environment.
Budget entries import in Dynamics AX 2012
- 1. Budget entries Import in AX2012 Bilal Jawarneh – eBECS Ltd. Technical Consultant In AX 2012 Budget entries can be inserted using the Office Add-ins. This functionality is helpful also to copy an existing budget into a new one, since the "copy-budget" functionality, available in AX2009, is no more available in AX2012 due to the major re-design of the budget module and functionalities. Area 1: Configuring the Inbound Port 1. Open a Development Workspace (CTRL + SHIFT + W). 2. In the AOT navigate to Services > BudgetTransactionService. 3. Right-click on it and select Add-ins > Register Service as seen in figure 1. Figure 1: Register Service 4. Close the Development Workspace. 5. In the AX Client navigate to System Administration > Setup > Services and Application Integration Framework > Inbound Ports. 6. Select the New button to create a new port and populate the following: Port Name: BudgetImport Description: Importing Financial Budgets
- 2. Figure 2: Naming the Port 7. Select the Service Operations button. 8. Add all the services that start with BudgetTransactionService to the left column as seen in figure 4. Figure 3: Budget Services NOTE: Setup completed within AX. 9. The next step is to activate the port. Click Activate on the form. Once the process is completed, users should see a message stating something similar to figure below:
- 3. Area 2: Setup with Excel 1. Open Excel and create a new spreadsheet. 2. Select the Dynamics AX tab. 3. Select the Connection button. 4. Select the Legal Entity that you want to import into and the Account Structure you will evaluate against.
- 4. 5. Select the OK button. 6. On the Dynamics AX tab select the Add Data button > Add Data. 7. Select the Budget Register Entries selection from the list and select OK. 8. You should see a form open on the left side of the Excel Spreadsheet with fields that you can drag onto the spreadsheet. 9. Select the following fields in this order to drag onto the spreadsheet. Ledger.Ledger Name --- This will pull two fields onto the spreadsheet Budget Code Budget Model Default Date NOTE: These are your budget header fields
- 5. 10. Expand the Budget Account Entries node and drag the following field onto the form – move them a couple spaces to the left of your last field (Default Date). 1. Parent.EntryNumber 2. Date 3. Currency 4. LedgerDimension.MainAccount 5. Comment 6. Transaction Currency Amount NOTE: These are you budget Line fields 11. Close the pane with all the fields that you can drag on to the spreadsheet. 12. Add the following information into line 2: Header Entries
- 6. Ledger.Ledger name: ceu -- (this is the company name). Entry Number: Test1 -- (This is a place holder, your number sequence from within AX will substitute when you import). Budget Code: Budget Budget Model: Sub1 Default Date: 9/10/2012 Lines Entries Ledger Name: ceu Entry Number: Test1 ---- This must match your header entry number Date: 9/10/2012 Line Number: 1 Currency: USD LedgerDimension.MainAccount: 170150 Comment: Anything you want Transaction Currency: Amount: 10,000 13. Select any cell that is blank on the spreadsheet – this will activate the “Publish Data” button. 14. Select the Publish Data button > Publish All. NOTE: You will see all data from the BudgetTransactionHeader and BudgetTransactionLine tables populate on the spreadsheet which is fine – this is in case you want to update which you can also do from the spreadsheet. 15. Open an AX client.
- 7. 16. Go to Budgeting > Common > Budget Register Entries. 17. Search for a budget register entry with the date of the one you entered (9/10/2012 in my case). You can see it imported correctly. I can also see that “Test1” was replaced with 000529_1032 which was the next number in my number sequence. If I wanted to add more lines to this budget entry it would be as easy as adding more lines to your spreadsheet with the correct entry number.