Rohit demo sap ps_module_training
- 1. Project System Module (PS) Presented by: Rohit Sinha (Aka SAG) Sinha.rohit09@gmail.com Skype: Sinha.rohit09 Mob: 7042129244
- 2. Overview Review of Organizational Elements and Master Data Overview of Projects using the PS module and how it is integrated with other modules in the R/3 System Become familiar with the basic functions in the PS module
- 3. PS Organizational Areas in R/3 AccountingAccounting Cost accountingCost accounting ProductionProduction Sales organizationSales organization Sales areaSales area Purc.organizationPurc.organization Company codeCompany code Business areaBusiness area Controlling areaControlling area Prof.segmentProf.segment FMFM areaarea Human resourcesHuman resources PersonnelPersonnel areaarea PlanningPlanning PlantPlant TreasuryTreasury SalesSales PurchasingPurchasing WarehouseWarehouse Plant Maintenance/Plant Maintenance/ ServiceService Maintenance PlantPlant
- 4. Organizational Structures: Accounting Controlling areaControlling area 10001000 Controlling areaControlling area 10001000 Company codeCompany code 10001000 Company codeCompany code 10001000 Fin.mgt areaFin.mgt area 10001000 Company codeCompany code 10001000 Company codeCompany code 10001000 Company codeCompany code 20002000 Company codeCompany code 20002000 BusinessBusiness area 4000area 4000 BusinessBusiness area 4000area 4000 BusinessBusiness area 6000area 6000 BusinessBusiness area 6000area 6000 BusinessBusiness area 1000area 1000 BusinessBusiness area 1000area 1000 BusinessBusiness area 2000area 2000 BusinessBusiness area 2000area 2000 BusinessBusiness area 4000area 4000 BusinessBusiness area 4000area 4000 Operating concernOperating concern IDEAIDEA Operating concernOperating concern IDEAIDEA
- 5. Valuation levelValuation levelValuation levelValuation level Organizational Structure: Logistics Storage loc.003 (WMS store) Storage loc.003 (WMS store) Controlling areaControlling area 10001000 Controlling areaControlling area 10001000 Company codeCompany code 10001000 Company codeCompany code 10001000 Sales organizationSales organization 00010001 Sales organizationSales organization 00010001 Sales pathSales path 0101 Sales pathSales path 0101 Division 06Division 06Division 06Division 06 Division 08Division 08Division 08Division 08 Plant 1200Plant 1200 Plant 1300Plant 1300 Shipping point 0006 Shipping point 0006 Shipping point 1200 Shipping point 1200 Storage location 0001 Storage location 0001 Storage location 0002 Storage location 0002 Purchasing organizationPurchasing organization 10001000 Purchasing organizationPurchasing organization 10001000
- 6. Organizational Elements and Master Data Operating Concern - (CO) Part of organization for which the sales market is structured in a uniform manner (product group, customer group) can contain >1 controlling area Controlling Area - (CO) Identifies a self-contained, organizational unit within a group, for which cost accounting can be performed Company Code - (FI) Smallest organ unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting
- 7. Organizational Elements and Master Data Division -(SD) Based on responsibility for sales or profits from salable materials or services Plant - (LO) Within Logistics, a place where either materials are produced or goods and services are provided. Assumes variety of roles (Maintenance Plant, retail or wholesale site) Storage Location - (LO) Allows the differentiation of materials stocks within a plant Shipping Points - (SD) Fixed location that carries out shipping activities (company’s mail department)
- 8. Organizational Elements and Master Data Business Area - (FI) Represents a separate area of operations or responsibilities within an organization. Can have several Company Codes Purchasing Organization - (MM) Procures materials and services, negotiates conditions of purchase with vendors, and bear responsibilities for such transaction Sales Organization - (SD) Sells and distributes products, negotiates terms of sales, and is responsible for these transaction Organizational Structure is prerequisite for making correct application - specific system setting in customizing - it is the framework
- 9. Cost centerCost center Cost elementCost element Activity typeActivity type Profit CenterProfit Center Master Data Central Functions ClassesClasses CharacteristicsCharacteristics Object dependenciesObject dependencies DocumentsDocuments PersonPerson QualificationQualification profileprofile Human ResourcesHuman Resources TreasuryTreasury CommtCommt itemitem Capital investment management PurchasingPurchasing MaterialMaterial Activity masterActivity master VendorVendor Purc.info recordPurc.info record Work centerWork center BOMBOM PRTPRT G/L accountG/L account Chart of accountsChart of accounts Plant Maintenance/Plant Maintenance/ ServiceService EquipmentEquipment AssetAsset CI programCI program AccountingAccounting NetworkNetwork ProductionProduction WBSWBS Maintenance Cost AcctgCost Acctg
- 10. Controlling Levels CapitalCapital InvestmentInvestment CostsCosts RevenuesRevenues PersonnelPersonnel AssetsAssets MaterialsMaterials DepartmentsDepartments Actual Actual Plan PlanBudget Budget Fdscommt Fdscommt Result ResourcesResources Value Time VendorVendor CustomerCustomerS & DS & DProductionProductionProcurementProcurement Management Controlling Execution
- 11. Project Tasks Cross-department Agreements Hierarchy of tasks Planning and Controlling Production AccountingSales Costs Dates Resources Purchasing Budget
- 12. Overview of Projects Tasks with particular characteristics Complex, unique, and involve a high degree of risk Limited duration, and cost and capital intensive To execute a project: Need a project-specific organizational form Must describe the project objective Structure the project activities you want to perform Structured according to: How it is organized using Work Breakdown Structure (WBS) The processes involved using Networks
- 13. - Investment- Investment - Marketing- Marketing - Make-to-order- Make-to-order productionproduction - Asset- Asset constructionconstruction - Shutdown- Shutdown - Services- Services - Plant- Plant maintenancemaintenance - R & D- R & D - EDP projects- EDP projects - Structures- Structures - Time scheduling- Time scheduling - Project plannimg- Project plannimg boardboard - Cost planning- Cost planning - Financial data- Financial data - Budget- Budget - Info system- Info system UseUse ViewsViews - Materials- Materials ManagementManagement - Cash Management- Cash Management - Resources- Resources - Operating results- Operating results - Controlling- Controlling - Periodic processing- Periodic processing - Configuration- Configuration - Workflow- Workflow - Investment- Investment ManagementManagement PS FunctionsFunctions Project System
- 14. Integration PPSD Quotation Order Billing document Purchase requisition Purchase order Goods receipt Invoice receipt Material issue COCO FIFI Order Surcharges Distribution Assessment Activity allocation Invoice Asset under construction Settlement Plant maintenance order Settlement Plan order Production order Settlement PM AMAM MM
- 15. Integration of Financial Data Purchase requisition Purchase order Down payment request Quotation Financial budget Expenditure Revenue Payment Bank clearing Goods issue Down payment Bank clearing Invoice issue Payment Sales order Down payment request Down payment Delivery Invoice receipt FI SD MM FI PS > 3.0 > 3.0 > 3.0
- 16. Integration Example: Vendor Down Payment PurchasePurchase order itemorder item Down payment clearingDown payment clearing Invoice checked againstInvoice checked against down payment documentdown payment document Down paymentDown payment InvoiceInvoice PaymentPayment Difference betweenDifference between invoice and downinvoice and down payment clearingpayment clearing Down paymentDown payment requestrequest
- 17. Integration Example: Purchasing OrderingOrdering InvoiceInvoice verificationverification BE GoodsGoods receiptreceipt PurchasePurchase requisitionrequisition Purchase orderPurchase order monitoringmonitoring BidBid invitationinvitation Entry ofEntry of quotationquotation VendorVendor selectionselection ? =
- 18. Function Model (5) Status/ Phase Project definition Network Work breakdown structure ...... Budgett Release . . .. . . PP order ...... Commitment, costs,revenues Confirm- mation T I M ET I M E Structuring Planning Approval Execution Concept Structure Costs Dates Budget Actual data Costs Dates Structuring Closing Settlement ...... SettlementSettlementSettlementSettlement
- 19. Operative Structures in Projects WBS Project definitionProject definition NetworkNetwork
- 20. Operative Structures in Projects Project definition Defines task to carry Contains data which is binding on the whole project such as start and finish dates and organization data WBS is the model of the project Project services to be rendered in graphical form Operative basis for cost planning, time scheduling, and budget allocation in projects Network reproduces the activities from the project Operative basis for the planning and control of dates, costs and resources (personnel, machines, PRTs, materials)
- 21. Master Data Basic dates Organizational units Work breakdown structure Budget Costs Basic dates Responsibility-oriented organization Network Process-oriented organization Dates Resources Resource costs 1:N1:N1:N1:N Project definition
- 22. Project Definition Default valuesDefault values Company codeCompany code CurrencyCurrency Settlement ruleSettlement rule OrganizationalOrganizational outlineoutline Controlling areaControlling area PlanningPlanning parametersparameters For datesFor dates For costsFor costs April 7 DatesDates Basic dates forBasic dates for entire projectentire project March 31 April 6
- 23. Projection Definition First Step in creating a project Outline connecting all objects created within a project Contains data used for the entire project Default values that are copied into the new WBS elements you create for this project
- 24. Work Breakdown Structure Financial dataFinancial data CustomerCustomer VendorVendor Periodic processingPeriodic processing SurchargesSurcharges SettlementSettlement CommitmentCommitment Purchase requisitionPurchase requisition Purchase orderPurchase order Purchase order BudgetBudget Original budgetOriginal budget Release budgetRelease budget DatesDates Basic datesBasic dates Scheduled datesScheduled dates Actual datesActual dates April 7 CostsCosts Planned costsPlanned costs Actual costsActual costs
- 25. Work Breakdown Structure Focus is on planning, analysis, description, control and monitoring costs, basic dates and budgets It forms the basis for organization and coordination in the project Shows amount of work, time required, and cost involved Operative basis for further steps Structured according to different criteria depending on level detail Tasks and Activities are describe as individual elements
- 26. Work Breakdown Structure WBS Elements Can be: Tasks Partial Tasks which are subdivided further Work Packages Start and finished dates Text describing the work to be performed Responsible cost centers Cost centers carrying out the project
- 27. Structure of a WBS Currency DocumentsPS textsMilestones Subproject
- 28. Network SchedulingScheduling RelationshipsRelationships ConstraintsConstraints FloatsFloats Critical activitiesCritical activities April 7 ControllingControlling Earned value reportsEarned value reports Capacity loadCapacity load Periodic processingPeriodic processing SurchargesSurcharges SettlementSettlement MaterialMaterial Purch. parts / assembliesPurch. parts / assemblies DatesDates Costs, commitmentCosts, commitment External processingExternal processing ServicesServices DatesDates CostsCosts Internal processingInternal processing WorkWork DatesDates CostsCosts
- 29. Network Networks represent processes or task in a project Essential elements of a network are: Activities Work Center, Duration, S&F, Resources Required, Texts Activity elements Relationship The Network Header contains data required for the entire network
- 30. Network Question that are answered using network information Where are we unclear? Where are the Scheduling uncertainties? When and what amount are cost incurred? When and what quantity do resources are made available? Relationships FS (finish-start) FF (finish-finish) SS (start - start) SF (start-finish)
- 31. Structure of a NetworkNetwork header Internal processing Internal processing PS texts External processing External processing Services Internal processing Internal processing Material components Production resources/tools Qualification Int. processed element Gen. costs element Ext. processed element Documents General costs activity General costs activity External processing External processing Milestones
- 32. Relationships AssemblyProduction FS relationship Design Purc.order Purc.order SS relationship Start -upSF relationship Work scheduling BOM FF relationship Design Acceptance
- 33. Work Breakdown Structures and Networks NetworkWBS Elevator 1 Engineering 1-1 Elec.parts 1-2 Mech.parts 1000 Layout 1030 Engineering: Mech.parts 1050 Engineering: Elec.parts 1120 Procurement:: Car 1080 Procurement: Mech.parts 13-2 Procurement 13-2-1 Elec.parts 13-2-2 Mech.parts 1060 Procurement::Motor 1100 Procurement: Elec. parts 1140 Assembly 2000 Acceptance 1170 Release 3000 Insurance 13-3 Assembly 13-4 Insurance 13-1-113-1-1 13-1 13-1-213-1-2 13-113-1 13-213-2 13-2-113-2-1 13-2-213-2-2 13-413-413-313-3 1313 1000 1170 10801080 11201120 10601060 11001100 1030103010501050 10001000 11401140 20002000 30003000 11701170 11001100 10601060 10501050 10001000 30003000 11401140 20002000 11701170 10301030 11201120 10801080
- 34. Planning (Cost and Dates) Various ways of planning dates Plan dates in the WBS, binding on any further planning Dates in the network are determined by the system or manually Plan dates in lists, or using the various PS graphic interfaces. Types of dates Basic Dates - Binding basis of time schedule in the WBS elements Forecast Dates - Expected dates for WBS elements
- 35. Planning (Cost and Dates) Plan cost at different levels of cost planning Structure planning (by WBS) Plan cost without the reference to a cost element Cost element planning (detailed planning) Plan cost with reference to a cost element Unit Costing If information on sources of supply, quantities, and prices is available, you can use unit costing to produce a project cost plan
- 36. Approval (Budget) Approval Phase Prescribe the project funds in the form of a budget Budget differs from the cost plan in that it is binding Starts with defining an original budget for the WBS element Store as overall, then distribute it Release the budget in stages, prevents exceeding early
- 37. Execution (Actual data) Actual dates and costs are confirmed status of activity processing is documented system checks the dates of the WBS element and set actual dates Actual cost create activity allocation Tolerance limits Integration
- 38. Closing Project closing Collecting all costs Settling the costs Closing the structures