Microsoft Dynamics CRM SSRS REPORTS
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This document discusses Microsoft SQL Server Reporting Services (SSRS) and how to create custom reports for Microsoft Dynamics CRM using SSRS and Fetch XML. It provides steps for setting up a report project in Visual Studio, connecting to a CRM organization as a data source, building a dataset using Fetch XML from an advanced find query, designing the report, and publishing the report to CRM. It also describes how to set default filters and pre-filters on the reports.
Microsoft Dynamics CRM SSRS REPORTS
- 1. Microsoft Dynamics CRM SSRS Reports
- 2. What is SQL Server Reporting Services? • “SQL Server Reporting Services (SSRS) is a server-based report generation software system from Microsoft. It can be used to prepare and deliver a variety of interactive and printed reports. It is administered via a web interface.
- 3. • Reporting services features a web services interface to support the development of custom reporting applications. • SSRS competes with Crystal Reports and other businessintelligence tools, and is included in Express, Workgroup, Standard, and Enterprise editions of Microsoft SQL Server as an install option…”
- 4. MsD CRM-Custom Reports • Custom Reports Contains Two Reports • Fetch Xml Reports • SQL Server Reports
- 5. What is Fetch Xml • Fetch is a proprietary query language that is used in Microsoft Dynamics CRM. It is based on a schema that describes the capabilities of the language. • The FetchXML language supports similar query capabilities as Query expression. It is used primarily as a serialized form of query expression, used to save a query as a user owned saved view in the userquery entity or as an organization owned view in the saved query entity.
- 6. Step:1 • You will need access to a Dynamics CRM 2011 Organization and have the proper security roles to publish reports. This includes: • Organization URL • Organization Unique Name (Settings >> Customization >> Developer Resources) • UserName and Password for that organization • You will need to have SQL Server Business Intelligence Development Studio Installed with the SQL Reporting Services components. (I am using version 2008 R2)
- 7. Step:2 • First, we will need to open the Business Intelligence Development Studio and create a new project using the Business Intelligence Project Type and the Report Server Project Template.
- 9. Next, we will create the report. To do this, right click on the Reports folder in the Solution Explorer and select Add >> New Item (do not choose Add New Report as this will create the report with the Report Wizard). Fetch XML in MS Dynamics CRM 2011
- 10. From the Add New Item window, select the Report Template, give your Report a name (I am using Account Report with PreFiltering) and click ADD. Fetch XML in MS Dynamics CRM 2011
- 11. Next, we need to create the data source for the report. With Dynamics CRM 2011 Reports, you should use a Data Source embedded in the report, not a shared data source. To do this, in the Report Data pane on the left side of Visual Studio, right click on the Data Sources Folder and choose, Add Data Source.
- 12. • In the Data Source Properties window: • Give the Data Source a Name (I am using CRMData) • Select Embedded Connection of Type: Microsoft Dynamics CRM Fetch • In the connection string box, enter the url of your CRM Organization folowed by a semicolan and your organization unique name. You should be able to copy and paste the first part of this from your web browser. I am using https://test01.crm.njevitytogo.com;test01 (I Discovery Service url) • Click the Credentials tab • Select 'Use this user name and password' and enter the user credentials that you use when connecting to your CRM Organization. • Then click OK
- 15. • Next, we need to create the dataset for the report. Because we chose to use CRM Fetch in the previous step, we will be using FetchXML as the query language. Fortunately, for those of us who do not know how to write FetchXML queries, there is a very simple way to do this: we will let Advanced Find create the FetchXML for us! • To do this, we will create an Advanced Find that contains the columns we want on our report as well as the filters that we want always applied to the report. For this example, we will create an advanced find that returns ACTIVE Accounts and displays a few relevant columns. So, in Dynamics CRM 2011, navigate to an account list and click the Advanced Find button.
- 17. • Because I had the Active Accounts view displayed on the Account List when I opened Advanced Find, the Advanced Find query automatically opens with the Status = Active filter applied. • Because we ONLY want active accounts and we do not want the user to be able to edit this filter, we will keep this filter in place. We could add additional filters here, just keep in mind that the users cannot change these filters when they run the report.
- 19. • Next we will select the columns that we want to work with on our report. To do this, click the Edit Columns button and add and remove columns until you have the ones that you want on the report. The order of the columns in the Advanced Find is not relevant....
- 20. • Click the OK button to close the Edit Columns window and return to the Advanced Find window. At this point, you might want to run the Advanced Find to make sure that the data set looks right. • Once you are comfortable with the dataset, click the Download Fetch XML button in the Advanced Find Ribbon. • This will download an xml file that contains the FetchXML query we just created. Save this on your computer.
- 22. • Next, copy the xml to your clipboard and return to the report in Visual Studio. • Right click the Datasets folder in the Report Data pane on the left side of the Visual Studio window and select Add Dataset.
- 24. • On the Dataset Properties window: 1.Give your dataset a name. I am calling mine AccountData. 2.Select the radio button labeled 'Use a dataset embedded in my report'. 3.In the Data Source drop down, select the data source you created in a previous step. 4.Click the Query Designer button
- 26. • In the text box at the top of the query designer, paste the FetchXML you copied from the XML File. • Then click the Red Exclamation Point button to execute the query. • When the Define Query Parameters window opens, leave the parameter value for the CRM_account parameter blank and click OK. This will return the same set of records that were in the advanced find query.
- 28. • If you are happy with the results, click OK to close the Query Designer, then click OK to close the Dataset Properties window. If you expand the Dataset, you should see the list of fields just like below. • Next, we need to edit the Parameter that was automatically created for the Pre- Filtering. In this case, the parameter is called CRM_account. • To edit this, right click the parameter and select Parameter Properties.
- 30. • On the Report Parameter Properties window, select the radio button labeledselect the radio button labeled 'Internal'.'Internal'. • This will prevent the user from being prompted for a value for this parameter when they run the report. • Since we are getting this paramater value directly from CRM, there is no need for the user to interact with this parameter. • Click OK to close this window.
- 32. • At this point, you can design this report just like you would any other SRS Report. In this example, I have added a title and table to the report and put a few of the fields into the table. When you are satisfied with the report, save your changes.
- 34. • Now, we need to upload the report to Dynamics CRM 2011. • To do this, we will log in to Dynamics CRM 2011 and navigate to the Report List (Workplace >> Reports) and click the NEW button.
- 36. • From the new report window: 1. Report Type: Existing File 2. File Location: Navigate to the RDL file that you created in Visual Studio. Mine is called 'Account Report with PreFiltering.RDL' 3. Name: This defaults from the RDL file name, but you can change it if you wish 4. Related Record Types: This is the CRM Entity the report is linked to. In this case, Accounts 5. Display In: Select: i. Reports Area ii. Forms for related record types iii.Lists for related record types
- 38. • Once this is done, click SAVE AND CLOSE to upload and save the report to Dynamics CRM 2011. • Now, lets go run the report. Navigate to the Account List. Select a few accounts and click the Run Report button in the Account Ribbon. You should see the Account Report with PreFiltering report in the list of reports. Click it.
- 40. • Choose to run the report on the selected records.
- 41. • As you can see, the only Accounts that are included on the report are the ones that you selected. • This is a successful implementation of Pre-Filtering on the report.
- 43. • Now, lets look at setting a default filter on the report. • To do this, return to the Reports List (Workplace >> Reports) and find the Account Report with PreFiltering report on the list. • Select it and click the EDIT DEFAULT FILTER button in the Reports List Ribbon.
- 45. • On the Report Filter Criteria window, enter your filters just like you would in Advanced Find. Notice that you have access to every field and every relationship in CRM--not just the ones included in the report. • In this case, I am selecting to only display Accounts that were created This Month and are in the City of Redmond. • Click the SAVE DEFAULT FILTER button to save this as the default filter on the report. • When you do this, this will be the filter applied by default when you run the report from the Reports List or from the Account List when you select to run the report on applicable records. • If you run the report on the selected records as we did above, that filter will replace the default filter.
- 47. • Users may change the filter each time they run the report by clicking the Edit FILTER button in the top left corner of the report.
- 50. Thank You Naveen kumar.k Microsoft Dynamics CRM