SPCA2013 - Provide fast access to SharePoint content to users everywhere
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This document provides an overview of using SharePoint as a collaboration platform for a global workforce. It discusses challenges with centralized SharePoint implementations and having disconnected farms. The document then introduces Metalogix Replicator as a solution that provides real-time, bidirectional replication between SharePoint farms. This allows organizations to synchronize content across multiple farms for improved availability, global access, and disaster recovery.
SPCA2013 - Provide fast access to SharePoint content to users everywhere
- 1. SharePoint as a Collaboration platform for a Global Workforce SharePoint Connec.ons, Amsterdam 19th November 2013 Confidential and Proprietary © Metalogix 1
- 2. Your Presenter Ma> Davis, Senior Architect -‐ Metalogix mdavis@metalogix.com | @davismaSj | @metalogix • 10+ years’ SharePoint experience • Led deployments of SharePoint Portal Server 2003 and MOSS 2007 in the corporate domain • Technical Consultancy roles for MicrosoC Gold ISV partners including Corasworks, Syntergy and Metalogix • Specialist in ReplicaLon, Storage OpLmizaLon/Strategy and MigraLon for SharePoint soluLons on all plaOorms Confidential and Proprietary © Metalogix 2 of 2 2
- 3. Agenda Centralized SharePoint SharePoint Availability SharePoint Global Architectures SharePoint Content SynchronizaLon Confidential and Proprietary © Metalogix 3
- 4. Before SharePoint Documents are managed through email and file shares. Challenges with collaboraLon and knowledge sharing. Lack of control over security, privacy, and compliance. Content is difficult to find and share. How do I share informaLon with clients and partners? Confidential and Proprietary © Metalogix 4
- 5. Centralized SharePoint Local users are happy. CollaboraLon increases. What about distant or remote users? Confidential and Proprietary © Metalogix 5
- 6. Centralized Global Architecture Source: Global Architectures for SharePont Server 2013, MicrosoC Confidential and Proprietary © Metalogix 6
- 7. Challenges for Distributed User Base Keeping distant users engaged and acLve. Making content available during disrupLons. Sharing informaLon with partners and clients. Providing fast conLnuous access to content to all users. Will your network support global access? Confidential and Proprietary © Metalogix 7
- 8. Microsoft Recommends Redesigning pages for faster downloads. Using WAN accelerators. OpLmizing the network. ... costly soluLons that mask the real problem. Confidential and Proprietary © Metalogix 8
- 9. Centralized Content Centralizing your content increases your risk for unavailable SharePoint caused by a disrupLon. Confidential and Proprietary © Metalogix 9
- 10. Disasters are not the only Disruptions What were the causes of your most significant disaster declaraLons or major business disrupLons? 44% 24% 15% 14% 13% 13% 11% 6% 5% Source: Forrester/Disaster Recovery Journal November 2010 Global Disaster Recovery Preparedness Online Survey Confidential and Proprietary © Metalogix 10 4% 2% 1% 1%
- 11. Back to Where you Started…. Documents are managed through email and file shares. Challenges with collaboraLon and knowledge sharing. Lack of control over security, privacy, and compliance. Content is difficult to find and share. How do I share informaLon with clients and partners? Confidential and Proprietary © Metalogix 11
- 12. SharePoint Availability “Enterprises today must be always on and always available to an extended network of customer, employees, and partners… organizaLons must evolve beyond reacLve business conLnuity and IT disaster recovery” Rachel A. Dines SENIOR ANALYST SERVING INFRASTRUCTURE & OPERATIONS PROFESSIONALS Confidential and Proprietary © Metalogix 12
- 13. Operational Consequences Confidence? ReputaLon? CompeLLon? If SharePoint is mission criLcal, then what happens to your business when it’s not available? Confidential and Proprietary © Metalogix 13
- 14. Disconnected Farms Microsoft: “Deploying more than one farm greatly increases complexity.” Siloed content. This is the problem we’re trying to solve, not a soluLon. Replicate user profile and My Site content. Incomplete soluLon, since this is not mission criLcal. Distribute search indexes. Gets faster search results, but doesn’t help with accessing the content. Confidential and Proprietary © Metalogix 14
- 15. Non-SharePoint Based Solutions SQL Server Mirroring. Performance LimitaLons. One mirror per database. SQL Server Log Shipping. Complex in Bi-‐DirecLonal environment. SQL Server ReplicaLon. Synchronous mode has latency limits. SAN ReplicaLon. Synchronous mode has latency limits. Confidential and Proprietary © Metalogix 15
- 16. Need For Global Architecture Confidential and Proprietary © Metalogix 16
- 17. A Better Way “Server replication far outshines hardware acceleration when it comes to transferring SharePoint data across the pond. Hardware acceleration is only as fast as the bandwidth allowed by foreign company governances. Replication, on the other hand, virtually guarantees instant access to SharePoint data. Since data is stored locally, the replicated environment is beyond the choke point of foreign company policy.” David Pileggi Jr., Consultant Insight Technology Solutions Confidential and Proprietary © Metalogix 17
- 18. Introducing Metalogix Replicator # 1 SharePoint Synchronization • Global Office LocaLons • Offshore/Offline access • Intranet/Extranet Sync • High Availability/DR ü Immediate, live, bidirec.onal replica.on for all SharePoint types ü Synchronize across large, dispersed, mul.-‐farm SharePoint deployments ü ReplicaLon across mul.ple SharePoint versions (2007, 2010, and 2013) ü Install and use within SharePoint. Confidential and Proprietary © Metalogix 18
- 19. Replicated SharePoint You have 2 SharePoint farms that have been synchronized. Your end users access SharePoint on the farms closest to them for a smoother SharePoint experience. Confidential and Proprietary © Metalogix 19
- 20. Replicated SharePoint Nothing is constant and outages do occur, whether planned or unplanned. Confidential and Proprietary © Metalogix 20
- 21. Replicated SharePoint In order to ensure the conLnuity of operaLons, you can simply redirect your end users to your other farm. The content has been synchronized, so they will have conLnuous access to all the documents they need. Confidential and Proprietary © Metalogix 21
- 22. “Ini%ally, our specific requirements exceeded SharePoint’s capabili%es alone. With Metalogix Replicator for SharePoint added into the mix, we addressed deployment issues and concerns regarding metadata and versioning.” Brenda Kepner, Intranet Manager, Norwegian Cruise Line OVERVIEW CHALLENGES RESULTS Norwegian Cruise Line is the innovator in cruise travel with a 45-‐ year history of breaking the boundaries of tradiLonal cruising Today, Norwegian invites consumers to “Cruise Like a Norwegian” on one of its 11 Freestyle Cruising ships, providing guests the opportunity to enjoy a relaxed cruise vacaLon on some of the newest and most contemporary ships at sea SharePoint content from HQ to ships goes over satellite networks and requires high level of bandwidth BeSer able to address deployment issues and concerns around metadeta and versioning Satellite bandwidth is unreliable and at a premium since it competes with on board internet cafes and phones Stay in compliance with the Interna.onal Safety Management (ISM) code Metalogix Replicator ensured reliable connec.vity even during network latency Uses minimal bandwidth since only replicates changes, not en.re documents Confidential and Proprietary © Metalogix 22
- 23. OVERVIEW CHALLENGES RESULTS Located at Shaw Air Force Base, South Carolina, U.S. Air Forces Central (USAFCENT) serves as the air component for a 27-‐naLon area within the U.S. Central Command (USCENTCOM) area of responsibility. Their Areas of Responsibility include the Middle East and Central Asia and support the efforts of our deployed forces in Iraq and Afghanistan. 99% of Air Force staff have short tours and high turnaround Disjointed flow of informaLon Replicator created a near fail safe system to ensure con.nuity of opera.ons (COOP) Needed both a failover system and a way to give everyone access to each other’s files Reconcile intranet, internet extranet and email Connect main base with 26 other bases across mul.ple countries and via satellite feeds Single source of truth Redundant farms give IT mangers assurance during outages Dashboard provided increased visibility into environment Increased produc.vity “Replica%on is the key to this system. It allows you to pick up and operate from virtually anywhere in the world.” Bill Strickland, Technical Director, AFCENT Network Opera%ons and Security Center (NOSC) Confidential and Proprietary © Metalogix 23
- 24. Demonstration Confidential and Proprietary © Metalogix 24
- 25. Replication Helps You… Federate Dispersed Farms Connect exisLng disparate farms Enable inter-‐organizaLon collaboraLon without trust established Consolidate Farms to Hub Replicate/move live environments to hub with no end user disrupLon Redirect users to new farm & turn-‐off standalone farm Adapt to Network CondiLons Intelligently uses best path for replicaLon Enables complex architectures Confidential and Proprietary © Metalogix 25
- 26. Replication Helps You… Link Wide Area SharePoint Distributed farms in same company SelecLve replicaLon of enterprise / regional / local content Ensure COOP & High Availability Replicate to central COOP site Keep both ends live for 100% upLme Share with Extranet and Partners Replicate to external server Metadata or rules based Secure sharing Confidential and Proprietary © Metalogix 26
- 27. What can you Synchronize? Original Content Web Parts Confidential and Proprietary © Metalogix Structure, Collec.ons Security Permissions Workflows Look and Feel Social Data Video & Data Sets 27
- 28. Management Dashboards Confidential and Proprietary © Metalogix 28
- 29. Benefits of Content Synchronization Improved SharePoint Performance with More Reliability & Less Risk 1. Eliminates the risks associated with out of sync SharePoint content 2. Provides a safety net for your SharePoint content in the event of a outage or disaster 3. Stay in compliance with industry or government regulaLons Improved User ProducLvity and SaLsfacLon in Remote LocaLons 1. Branch offices and remote locaLons have fast access to key content 2. Control when, where, and how to sync key enterprise content 3. All users can take advantage of SharePoint collaboraLon features OpLmized SharePoint Investment by Extending the PlaOorm 1. Extends SharePoint confidently to partners and customers 2. Reduces cost per employee to find relevant content 3. DramaLcally reduces costs associated with network infrastructure overhead and usage 4. Improve SharePoint performance, adopLon, and usage enterprise-‐wide Confidential and Proprietary © Metalogix 29
- 30. SeaBird Exploration “Our SharePoint has been very effective and Replicator is a large part of that,” said Stig Mathiassen VP of Information Services, SeaBird Exploration Norway OVERVIEW SeaBird Exploration is a global provider of marine 2D/3D/4D seismic data, and associated products and services to the oil and gas industry SeaBird specializes in high quality operations within the high end of the source vessel and 2D market, as well as in the shallow water 2D/3D/4D market Main success criteria for the company are an unrelenting focus on Health, Safety, Security, Environment and Quality (HSSEQ), combined with efficient collection of high quality seismic data Confidential and Proprietary © Metalogix CHALLENGES RESULTS Seabird needed to develop a complete electronic reporting system for QHSE-MS compliance To date, the most measurable benefit has been a reduction in bandwidth for their seismic exploration ships using SharePoint Needed local InfoPath forms to be entered locally without a connection to headquarters Needed to store and manage local data without any ties to headquarters Out of date documentation onboard the ships cost Seabird $50,000/day as the ships would have to waste time in port while waiting for paper documents 30 Significant savings on satellite bandwidth costs, and servers are now up to date with the latest versions of documents, in minutes, not hours or days Replication continues even through weather related service outages
- 31. “The ability of Replicator to allow administrators to select which sites, lists, and document libraries to synchronize or replicate was a primary factor in our decision.” Greg Jack, Informa%on Services Team Leader, Antarc%ca New Zealand OVERVIEW CHALLENGES RESULTS AntarcLca New Zealand is responsible for developing, managing and execuLng New Zealand Government acLviLes in AntarcLca and Southern Ocean ScienLfic research, conserving the area, and raising public awareness of the conLnent Ensure con.nuity of communica.on between their offices 100% confidence that only the documents they want shared go to branch offices Confidential and Proprietary © Metalogix Establish reliable secure link between New Zealand and AntarcLca Develop way to share informa.on through firewalls over a low bandwidth, high latency satellite connec.on 31 OpLmized flow of key operaLons using workflows and data compression Key informa.on is securely distributed, up to date and opera.ons can con.nue
- 32. Further Information ENQUIRE VISIT READ info@metalogix.com hSp://www.metalogix.com hSp://metalogix.com/Resources/Featured-‐Case-‐Studies.aspx Request a free trial -‐ hSp://metalogix.com/Downloads.aspx TRY FOLLOW @metalogix | @davismaSj Confidential and Proprietary © Metalogix 32
- 33. SharePoint as a Collaboration platform for a Global Workforce Thank-‐you for your .me… Confidential and Proprietary © Metalogix 33