8 Things to Consider as SharePoint Moves to the Cloud
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The document discusses the transition of SharePoint to the cloud and highlights eight key considerations for businesses, such as user experience, data governance, and hybrid deployment strategies. It emphasizes the expected growth of public IT cloud services and the need for organizations to adapt to flexible cloud architectures that facilitate collaboration and innovation. Additionally, it outlines different cloud service models (SaaS, PaaS, IaaS) and provides insights into best practices for managing cloud environments effectively.
8 Things to Consider as SharePoint Moves to the Cloud
- 1. 8 Things to Consider as SharePoint Moves to the Cloud Christian Buckley SharePoint MVP and Chief Evangelist #T16CloudESPC
- 2. Christian Buckley Chief Evangelist & SharePoint MVP Metalogix www.buckleyplanet.com @buckleyplanet cbuck@metalogix.com
- 3. Topics I’ll cover today: • How will the Cloud impact my business? • What is a hybrid SharePoint environment, and does it make sense for my business? • How does moving to the Cloud impact my SharePoint planning? • How does the cloud impact my ability to manage SharePoint across the enterprise? #T16CloudESPC
- 4. At Metalogix, our Continuing Mission is to improve the use and performance of Enterprise Content to power knowledge sharing and collaboration. 14,000+ customer license shipped Fastest Growing and Largest ISV. Complete & Best-of-Breed SharePoint Infrastructure Management Suite We are committed to your Success with SharePoint
- 5. Metalogix Content Infrastructure Management Suite • Provide single source delivery of complete suite of best-in-class SharePoint technology • Now offering the industry’s premier SharePoint governance, backup and monitoring. • Deliver world-class live 24x7 support to our customers • Over 14,000 customers in 86 countries on 7 continents • The fastest growing SharePoint-focused Independent Software Vendor (ISV) in the world Single Source to Deploy, Operate, and Protect SharePoint
- 8. Worldwide spending on public IT cloud services will grow from $47.4 billion in 2013 to more than $107 billion in 2017 http://www.eweek.com/small-business/public-it-cloud-services- spending-to-reach-108-billion-by-2017-idc.html #T16CloudESPC
- 9. Over the next several years, the primary driver for cloud adoption will shift from economics to innovation as leading-edge companies invest in cloud services as the foundation for new competitive offerings. Frank Gens, Senior Vice President and Chief Analyst at IDC #T16CloudESPC
- 11. • By 2017, public IT cloud services will drive 17% of IT product spending and nearly half of all growth across five technology categories: • Applications • System infrastructure software • Platform as a service (PaaS) • Servers • Basic storage • Software as a service (SaaS) will remain the largest public IT cloud services category throughout the forecast, capturing 59.7% of revenues in 2017. • The fastest growing categories will be PaaS and IaaS, with CAGRs of 29.7% and 27.2%, respectively. http://www.eweek.com/small-business/public-it-cloud-services-spending-to-reach-108-billion-by-2017-idc.html #T16CloudESPC
- 13. The NIST-SP 500-291, NIST Cloud Computing Standards roadmap publication from the National Institute of Standards and Technology (NIST) defines cloud computing: • Enabling ubiquitous, convenient, on-demand network access to a shared pool of configurable computing resources • Rapidly provisioned • Minimal management effort or service provider interaction #T16CloudESPC
- 14. • As SharePoint continues to expand its footprint, companies are demanding flexible architectures to help them better meet internal and external collaboration needs • Reducing costs • Reducing headcount • Doing more with less • Focusing less on traditional IT activities and more on activities that will help drive the business forward #T16CloudESPC
- 15. The CIO Dilemma: Balancing end user requests with compliance and governance constraints, weighing costs and flexibility
- 17. WCM
- 18. Social
- 19. Office
- 20. Search
- 21. Online 1st
- 25. Pick your tools. It’s all about self-service.
- 26. Bring your own device.
- 28. Built for the business user, not the IT organization.
- 30. Alternatives for control, cost, & capability #T16CloudESPC
- 31. Software as a Service • Standardized (packaged) platform • Provided with Service Level Agreements (SLAs) • Minimal customization • Both software and hardware infrastructure provided within the service #T16CloudESPC
- 32. Platform as a Service • Architectural and development access to application services, storage, and application runtime • Infrastructure Service Level Agreements (SLAs), but work must be conducted within agreed framework • Some customizations allowed, within framework • Both software and hardware infrastructure provided within the service #T16CloudESPC
- 33. Infrastructure as a Service • Virtualized hardware and software, including servers, storage, and network infrastructure • All components delivered as metered services (pay per use) • Complete application control and customization #T16CloudESPC
- 38. You can deploy SharePoint 2013 solutions on physical and virtual infrastructures, which include the following environments: • On-premises, physical or virtual • Private cloud (in-house) • Private cloud (hosted) • Public cloud #T16CloudESPC
- 40. Infrastructure maintained solely for customer On premises or off Managed by the customer, or by a 3rd party hoster Private Cloud Hybrid Cloud Multiple infrastructure options Components both on premises and off premises Management spread between customer and 3rd party hosters Infrastructure shared by multiple customers Off premises Managed by 3rd party on behalf of customers Public Cloud
- 41. http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx Partner Hosted Private Cloud • Dedicated environment • Externally hosted • Externally or internally managed • Internally designed Self Hosted Private Cloud • Dedicated environment • Internally hosted • Internally managed • Internally designed Shared or Dedicated Public Cloud • Shard or dedicated environment • Externally hosted • Externally managed • Externally designed Dedicated Public Cloud • Partially or fully dedicated • Externally hosted • Externally or internally managed • Minimal customization Traditional on prem #T16CloudESPC
- 42. Common Scenarios • Rapid provisioning of new workloads on Office 365 while maintaining existing on-premises workloads • Organizations wishing to migrate workloads from an existing on-premises environment to the cloud over time in a phased approach • Organizations wanting to supplement their cloud environment with additional features or customizations which are currently only possible on-premises • Compliance or data sovereignty reasons which might stipulate certain data be hosted in a particular location Hybrid SharePoint Environments with Office 365, Microsoft #T16CloudESPC
- 43. Advantages • A professionally managed data center with 24x7 support and advanced network security and intrusion detection. • Separation of identity and content for externally-facing workloads vs. on- premise internal-facing environments. • Rapid provisioning with little or no upfront costs for hardware and software. • On-demand scale-out to meet variable capacity demands. #T16CloudESPC
- 45. Is there risk in moving my data to the cloud?
- 47. According to a 2013 Forbes survey: of workers used an unsanctioned cloud service for document storage in the last 6 months 41% 87% $1.8 of these workers knew their company had policies forbidding such practices (billion) estimated annual cost to remedy the data loss New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv
- 48. The cloud decision is intrinsically tied to end user adoption and, ultimately, business alignment
- 50. 8 things to consider • Focus on the user experience #T16CloudESPC
- 51. 8 things to consider • Understand what can be moved to the cloud #T16CloudESPC
- 52. 8 things to consider • Decide what should be moved to the cloud #T16CloudESPC
- 53. 8 things to consider • Figure out which flavor of cloud fits your needs #T16CloudESPC
- 54. 8 things to consider • Understand how best to use your in-house skills #T16CloudESPC
- 55. 8 things to consider • Plan for a more complex information architecture #T16CloudESPC
- 56. 8 things to consider • Use your upgrade/migration to clean house #T16CloudESPC
- 57. 8 things to consider • Create a consistent governance strategy #T16CloudESPC
- 58. • Permissions • Storage management and optimization • Information architecture and taxonomy • Reporting • Auditing and compliance • Policy management and automation #T16CloudESPC
- 59. Howtomoveforward
- 60. Take a strategic view • Understand your changing requirements • Understand which workloads can be moved now, and which will require more platform and cloud infrastructure maturity • Understand and mitigate governance risks #T16CloudESPC
- 62. Factors in your cloud planning • Location / facilities • Software licenses and support • Hardware and maintenance • Onsite support, personnel skills • Level of customization • Governance, auditing, security, compliance • Disaster Recovery and Business Continuity • Upgrades and migration #T16CloudESPC
- 63. Need space and maintenance planning Most likely provided Licensing costs, but also upgrades and ongoing support Included in vendor- hosted solutions Need to purchase, support and maintain, and upgrade as platform matures Included in vendor- hosted solutions Administrative, developer, and end user skills and training Still requires administrative and possibly dev skills, end user training On Premises Cloud Hybrid Need space and maintenance planning Licensing costs, but also upgrades and ongoing support Need to purchase, support and maintain, and upgrade as platform matures Administrative, developer, and end user skills and training
- 64. Full control Limited to none in SaaS, some control over PaaS, full control over IaaS Limited ability to integrate depending on SaaS, PaaS, or IaaS Many limitations OTB, but very robust tools from partners Limited Very complex across on prem and cloud components, very manual Needs to be planned, limited features OTB Defined in SLAs Some OTB capabilities, 3rd party for tighter control and predictability Microsoft recommends 3rd party tools On Premises Cloud Hybrid Very complex across on prem and cloud components, very manual Some OTB capabilities, 3rd party for tighter control and predictability
- 66. What cloud services should I pursue? • Take a look at the tools and systems you use today, and figure out which ones could save time and money by moving to the cloud. • Hosted Exchange is a relatively easy platform to move to the cloud -- the platform is mature, and there are ample vendors offering strong SLAs. • Focus first on moving to mature solutions (minimize risk of moving), then investigate new capabilities not already in house (minimize cost of trying new solutions) #T16CloudESPC
- 67. Should I consider cloud-only or a combination of cloud and on-premises solutions? • Rarely can companies go entirely into the cloud, as not every platform is cloud-ready, and many orgs have extensive customizations in on-prem. • Hybrid environments will be around for some time, and the move for many companies will be incremental. #T16CloudESPC
- 68. What kind of cloud partners should I choose? • Same as any other vendor selection process, look carefully at what they offer, who they support, and how long they’ve been in business. • Depending on what you plan to move into the cloud, look for partners with the strongest Service Level Agreements (SLAs). • Also look for specialization. For example, work with a hosted PPM provider with a strong history in project management, not just a hosting service running an instance of Project Server. #T16CloudESPC
- 69. How do cloud services differ from traditional managed services? • The primary difference is that you say goodbye to the major platform upgrades every 3 or 4 years, and move toward more of an iterative update. • As cloud-based service providers, their revenue model changes dramatically as customers move from a high-cost, project-based model to a recurring revenue model. #T16CloudESPC
- 70. Best Practices • Make governance a priority • Look at your systems holistically (a business view), regardless of where your servers sit • Clarify and document your permissions, information architecture, templates, content types, taxonomy -- and ownership of each • First define what policies, procedures, and metrics are needed to manage your environment, and then look at what is possible across your cloud and on-prem instances #T16CloudESPC
- 71. Resources • Office 365 SharePoint hybrid – what you DO and DO NOT get http://www.sharepointnutsandbolts.com/2014/02/office- 365-sharepoint-hybrid-what-you-do-and-do-not-get.html • Office 365 and Hybrid Solutions http://www.slideshare.net/ciphertxt/sugdc-20130912-office-365-and-hybrid- solutionsrealease • SharePoint On-Premises Or In The Cloud? Why not both? http://johnrossjr.wordpress.com/2014/02/25/sharepoint-on- premises-or-in-the-cloud-why-not-both/ • Hybrid for SharePoint Server 2013 http://technet.microsoft.com/en-us/library/jj838715.aspx • What is Infrastructure as a Service? http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is- infrastructure-as-a-service.aspx • Understand and evaluate hosting options for SharePoint farms http://technet.microsoft.com/en- us/library/hh128769.aspx • Governance and Administration for Hybrid Deployments http://bit.ly/XmqBIc • New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv • AIIM Trendscape: Content and the Cloud http://bit.ly/1f26hFm • Is the NSA Leak Really Impacting Cloud Adoption? http://bit.ly/1bxabDQ #T16CloudESPC
Editor's Notes
- #11: By offering the attributes of public cloud (economics, scale, pace of innovation) with some of the privacy and control features associated with private cloud, VPCs are effectively addressing many of the objections that have held customers back from the cloud model. According to IDC, an important factor driving growth in public IT cloud services spending is the expanding variety of cloud deployment options. As these platforms mature, cloud services adoption will increase dramatically. Virtual private cloud (VPC) offerings are shifting momentum from dedicated private cloud offerings toward public (shared/multi-tenant) cloud offerings.
- #16: For all of the reasons mentioned in the intro slides, people want flexibility in their solutions, whether online or offline.
- #18: As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
- #19: As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
- #20: As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
- #24: Discuss early days of MMS, and re-learning many of these same issues.
- #31: As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
- #32: Customer receives a completed application and functionality with agreed upon SLAs, system uptime, and quality of service (performance). The downside is that there is minimal ability to customize, and new features/updates/changes are driven by market demand or the capabilities of the provider. How do Cloud services differ from traditional managed services? The primary difference is that you say goodbye to the major platform upgrades every 3 or 4 years, and move toward more of an iterative update. As cloud-based service providers, their revenue model changes dramatically as customers move from a high-cost, project-based model to a recurring revenue model.
- #33: An environment that provides great application-level control over the SharePoint environment, including access to cloud storage and other services. However, this greater level of application control shifts support/ownership of the application (SharePoint) to the customer.
- #34: Delivered as virtual environments and cloud storage. Customer is responsible for the entire platform and applications. Generally used by ISVs, SIs, and customers with very complex, unique development requirements.
- #61: As SharePoint extends into broad adoption and business solutions such as extranets securing the SharePoint content is key.
- #63: These factors will help you decided how much your own organization can support, as well as help you determine the suitability of vendors
- #64: Point out that in this example, cloud = Office365