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Tips on Implementing a PMO
- 1. Tips on Implementing a PMO Ron McCandless McGinley Consulting Group, LLC
- 2. Basic Steps to Implementing a PMO – Listen and Learn Determine the stated purpose of the PMO Interview management Compare findings with possible PMO functions list Re-interview and prioritize Create charter Assess the health and readiness of the organization to undergo change Determine stakeholders Project teams, project managers, executives, functional line managers, business managers, external customers Copyright 2009, McGinley Consulting Group, LLC
- 3. Basic Steps to Implementing a PMO – Start Planning Assess the health and readiness of the organization to undergo change (continued) Determine “as is” situation What’s working and what isn’t Consistency of practices application Educate organization about the value of project management (as needed) Level of leadership/sponsorship for change Determines how quickly change can occur Copyright 2009, McGinley Consulting Group, LLC
- 4. Basic Steps to Implementing a PMO – Finish Planning Create a PMO Management Plan Both strategic and tactical in nature Minimal and clear PMO objectives, aligned with business goals and objectives Business case (benefits and cost to all parties) Phased approach with milestones Attack pain points and low hanging fruit first Proposed progress metrics and dashboard Copyright 2009, McGinley Consulting Group, LLC
- 5. Basic Steps to Implementing a PMO – Implementing Get approval Implement the Plan Continual communication with stakeholders Adapting is a required skill It is a business change project – manage it like one Copyright 2009, McGinley Consulting Group, LLC
- 6. Basic Steps to Implementing a PMO – Sample Timeline First 3 Months – Planning and Early Wins Create plan and get go ahead Early milestones, for example: Dashboard/metrics Assist high-risk project Project management process changes Copyright 2009, McGinley Consulting Group, LLC
- 7. Basic Steps to Implementing a PMO – Sample Timeline (cont’d) 3 to 6 Months – Build capability, communication, and confidence Additional capabilities and standardization Communicate initial progress, value, and obstacles Gain trust of project teams 6 Months + Become part of the culture Be effective Keep communicating Copyright 2009, McGinley Consulting Group, LLC
- 8. For More Information … More information on designing, implementing, or evaluating a PMO, please contact: Ron McCandless McGinley Consulting Group, LLC [email_address] 410-750-3210 Copyright 2009, McGinley Consulting Group, LLC