10 flow chart - redevelopment decision - business to be transacted at 1st sgm
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1. The document outlines the process for a cooperative housing society in Maharashtra, India to decide on redevelopment of its building. This includes convening a special general body meeting where at least 1/4 of members can submit a redevelopment proposal. 2. At the meeting, members will select an architect from a government panel to prepare a project report, decide whether to redevelop, and if so select the architect to oversee the project. 3. The architect will then survey the land and building, consider development rules and member suggestions, and prepare a project report within two months for the committee's review.
10 flow chart - redevelopment decision - business to be transacted at 1st sgm
- 1. Sudhir Vaidya Flow Chart - Redevelopment decision: 1st SGM 10) Flow Chart - Redevelopment decision: Business to be transacted at 1 st SGM as per Redevelopment Directive dated 03-01-2009 1.0 Requisition for convening Special General Body Meeting for Redevelopment of Society’s Building: Not less that ¼ members of the Society the building of which is to be redeveloped should submit a requisition to Secretary on the Managing Committee elected as per provisions of Bye-Laws and lawfully formed along with their scheme and suggestions for redevelopment of the Society’s building for convening Special General Body Meeting to finalise the policy on redevelopment of the building. 2.0 Convening Special General Body Meeting : 2.1 On receipt of an application as per Directive No. 1 above, Managing Committee should take a note thereof within 8 days and Secretary of the society should convene General Body Meeting of all the members of the society, Agenda of the Meeting should be furnished to each members 14 days prior to the day of meeting and acknowledgement thereof should be kept on record of the society. 2.2 Before convening the said meeting, Society should obtain list of Architects / Project Management Consultants (PMC) on the panel of Government / Local Authority and obtain quotations from minimum 5 experienced and expert persons for preparing project report for redevelopment work of the building and one expert person from among them will be selected in the Special General Body Meeting. (Quotation should be obtained job wise instead of consolidated % of construction cost, This is necessary to avoid the dispute at a later date in case the redevelopment project gets cancelled for any reasons.) 2.3 Following business will be transacted in the said Special General Body Meeting: 1 To take preliminary decision by taking into consideration demand of the members for redevelopment of society’s building and suggestions received in respect of the same. 2 To select expert and experienced Architect / Project Management Consultant on the panel of the Government / Local Authority for work of redevelopment of the building and to finalise items of work to be done by them and terms and conditions of
- 2. Sudhir Vaidya Flow Chart - Redevelopment decision: 1st SGM2 work. 3 To submit outline of the programme for redevelopment of the building 3.0 To accept written suggestions from members relating to redevelopment of the building: 3.1 Members of the Society will be entitled to submit in writing to the committee eight days prior to the meeting their realistic scheme, Suggestions and recommendations for redevelopment of the building in the name of experienced and expert Architect / Project Management Consultant known to them. However, that Architect / Project Management Consultant should submit a letter that he is desirous of doing work of redevelopment. 4.0 Decisions to be taken in the Special General Body Meeting: 4.1 Quorum for the Special General Body Meeting convened for redevelopment of building of the Co-operative Housing Society will be ¾ of the total members of the society. If quorum is not formed, meeting will be adjourned for eight days and if there is no quorum for the adjourned meeting, it will be deemed that members are not interested in redevelopment of the building and meeting will be cancelled. 4.2 On formation of quorum for the meeting, Suggestions, recommendations and objections from all the members with regard to redevelopment of the society’s building will be taken into consideration and opinions expressed by all the members will be recorded in the minute’s book with names of concerned members. Therefore a preliminary decision will be taken whether to redevelop society’s building or not. Such decision must be taken with majority vote of more than ¾ of the members. (These suggestions should be obtained from members well before conveying the SGM.) 4.3 On preliminary resolution about doing the work of redevelopment getting passed, following business will be transacted in the meeting. a To selected expert and experienced Architect / Project Management Consultant from the panel of the Government / Local Authority for work of redevelopment of the building and to finalise items of work to be done by him and terms and conditions for the same b To submit an outline of the programme for redevelopment of building. (Our ideas should be clear e. g minimum area to be expected after redevelopment, Corpus fund,
- 3. Sudhir Vaidya Flow Chart - Redevelopment decision: 1st SGM3 redevelopment to be carried our without shifting etc.) 5.0 Providing minutes of Meeting to all members: 5.1 Secretary of the Society should prepare minutes of Special General Body Meeting as above within ten days and a copy thereof should be furnished to all members and acknowledgement therefore be kept on record of the society. Also one copy should be forwarded to the office of the Registrar. 6.0 Issuing Appointment Letter to the Architect / Project Management Consultant: 6.1 Secretary of the society will within 15 days of the meeting issue Appointment Letter to the Architect / Project Management Consultant selected in Special General Body Meeting and Society will enter into an agreement with Architect / Project Management Consultant incorporating therein terms and conditions approved in Special General Body Meeting. 7.0 Work to be done in the initial stage by Architect / Project management consultant: a) To survey Society’s building and land. b) To obtain information about conveyance of land to the society. c) To take into consideration prevailing policy of the Government and the regulations applicable from time to time depending on ownership of the land (MHADA/SRA/Municipal Corporation) and to obtain information about FSI and TDR, which would be available in relation to building and land of the society. d) To take into consideration suggestions and recommendations from the members for redevelopment of the building as also the residential area to be made available to the members, commercial area, vacant area, garden, parking, building specifications etc. and to prepare a realistic project report. e) Architect / Project Management Consultant should prepare the project report within two months of date of his appointment and to submit the same to committee of the society. (Digital survey of the plot should be done to conform the land in possession of the society vis a--vis land as per Property card / conveyance deed.) The above handout is based on the Directive dated 03-01-2009 issued by Government of Maharashtra.