12 fi configuration_guide
- 1. e-Merge.com SAP R/3
- 2. F I Customizing e-Merge.Com INTRODUCTION This documentation explains the Configuration relating to Financial Accounting Module, for Business Processes, which have been configured for Grasim Industries Ltd. Hence other Business processes which are not configured and which are non relevant for this Implementation cycle has not been covered. Each topic has been explained with Menu Path, Transaction Code, with sample Screen Templates and with examples wherever necessary. Whenever the Financial Accounting Configuration has been modified please update this Configuration Documentation as well. CONFIGURATION MENU PATH Tools Business Engineering customizing, then enter Enterprise IMG or Press Functional Key – F5. 1. GLOBAL SETTINGS COUNTRY SPECIFIC SETTINGS Set Countries Currencies Check units of measurement Maintain calendar There is no need to make settings for the all the above. Set Countries Insert Regions Menu Path Global Settings Set Countries Insert Regions OVK2 is the Transaction code. All regions for Country IN-India have been already configured. However new regions can be created for the purpose tax calculation requirement. These regions also have been used in the Customer and Vendor Master Records in the Address Data Segment. Set Country Specific Checks OY17 is the Transaction code for making setting in this respect. Here Choose the Country IN for India and make settings in the screen for Postal Code Length, Bank Number Length, Bank Key length etc. Configuration Documentation Financial Accounting Page No. 2
- 3. F I Customizing e-Merge.Com 2. ENTERPRISE STRUCTURE Enterprise Structure has been divided into two segments as to Defining the enterprise structures and Assignment of the same. Company, Company Code, Credit Control Area, Business Area, Controlling Area, Operating Concern, Location, Plant, Sales Organization, Sales Distribution Channel, Sales Office, Sales Group, Purchase Organization, Material Storage Location constitutes the enterprise structure under all Modules. Credit Control Area Menu Path – Enterprise Structure Maintain Structure Definition Financial Accounting Maintain Credit Control Area. OB45 is the Transaction Code. This enterprise structure is maintained by Sales and Distribution. Three Credit Control Area has been created in the System. However GCMT-Grey Cement Credit Control Area has been assigned to the Company Code GMKT as a default. GCLR- Grey Clinker Credit Control Area GCMT- Grey Cement Credit Control Area RMCC- Ready Mix Cement Company Code Definition and Assignment Menu Path – Enterprise Structure Maintain Structure Definition Financial Accounting Define, Copy, Delete Company Code and then Double click Define Company Code System displays a Warning Message, Enter Continue button and then select the Company code as GMKT using Position Button. Double Click on the Company code selected and Modify Name of the Company, City, etc. if need be. Double click on the Address button Icon here you can change the Address of the Company, Telephone Number, Search Term etc. Please note that this screen data is important as all outputs / Layout sets / Reports are using the specifications of Company Name and Address. Configuration Documentation Financial Accounting Page No. 3
- 4. F I Customizing e-Merge.Com 3. FINANCIAL ACCOUNTING GLOBAL SETTINGS Menu Path – Financial Accounting Financial Accounting Global Settings. In this menu path the following settings can be made. Company Code Fiscal Year Document Tax on Sales/Purchases Withholding Tax Global Parameters of Company Code Company Code Enter Global Parameters Enter the Continue button and then select the company code GMKT using position button and then Double Click. Here the following assignments are made to the company code GMKT. Chart of Accounts GMKT Credit Control Area GCMT Fiscal Year Variant V3 (April – March) as the Financial Year. Document Entry Screen 2 being used companies in India to accommodate Withholding tax codes at the time of Document entry. Field Status Variant GMKT, which in turn has various Field Groups likeG001, G002 etc. attached to this GMKT. Posting Period Variant GMKT, which controls what are the period that can be kept open for Posting. Propose Fiscal Year Proposes Fiscal Year the time of Document entry. Propose Value Date Proposes Posting Date as Value Date during Document entry. Fiscal Year Maintain Fiscal Year Variant Menu Path is Fiscal Year Maintain Fiscal Year Variant. Double click on the variant–V3. OB29 is the Transaction code. Here the Normal Posting Period as 12 and Special Period 4, which are used for closing the books of the company, are specified. Configuration Documentation Financial Accounting Page No. 4
- 5. F I Customizing e-Merge.Com Click on the button ‘ Period ‘ this settings controls how the individual calendar months like January, February etc are related to our Financial Year Periods. For example calendar Month January refers to 10th Month of the Fiscal Year (April – March). The Annual Displacement decides how the Fiscal Year to be decided. For example whether the system should the Fiscal year April 2000 – March 2001 as Year 2000 or 2001. Document Under Document Setting we can make settings for the following. Posting Periods Document Number Ranges Document Header Line Item Default Values for Document Processing Reference Documents Posting Periods Define Variants for Open Posting Periods – The Posting Period Variant GMKT is created here. Open and close Posting Periods – Transaction code OB52 Variant Acct From To From From To To From From To To Authzn. Type A/c A/c Period Year Period Year Period Year Period Year Group GMKT + 1 2000 1 2000 GMKT A ZZZZ 1 2000 1 2000 GMKT D ZZZZ 1 2000 1 2000 GMKT K ZZZZ 1 2000 1 2000 GMKT S ZZZZ 1 2000 1 2000 The first Column represents the Posting Period variant GMKT used by the company code GMKT. The first line should always have + in the second column The second column Account type specifies which are the Account Types are allowed for Posting. The third and Fourth Column specifies the Account Number relevant to the Account Types. If you want to restrict Accounts then the same can be specified with proper Account interval. Configuration Documentation Financial Accounting Page No. 5
- 6. F I Customizing e-Merge.Com Fifth and Sixth Column specifies the Starting Posting Period and Fiscal Year and Seventh and Eight Column specifies the ending Posting Period and Fiscal Year. The next column of From Period onwards is the same specification for Special Periods. For example if you want to allow postings only in the month of May, 2000. then the settings should be as follows. Var Acct From To From From To To From From To To Authzn. Type A/c A/c Period Year Period Year Period Year Period Year Group GMKT + 2 2000 2 2000 GMKT A ZZZZ 2 2000 2 2000 GMKT D ZZZZ 2 2000 2 2000 GMKT K ZZZZ 2 2000 2 2000 GMKT S ZZZZ 2 2000 2 2000 Allocate Company Code to Variant is the same as what we have attached the Posting Period Variant under Company code Global Parameters. Document Number Ranges Here Document Number Ranges used by all the Document Types are maintained with from – to Interval and Number Ranges can be copied for the next financial Year 2001. Document Number Ranges Define Document Number Ranges FBN1 is the Transaction Code. Enter the Company code GMKT and there are three push button viz. Display Interval Change Interval and Status Display. Here new number ranges can be created by invoking Change Interval and then enter Insert button to create new number ranges. Please note that the new number ranges, which shall be created, should not fall between the existing number range interval if it is so, then the system gives the error message. Each number ranges are identified by the Number Range Key for e.g. 01 which can be specified either as Internal / External Number ranges. The status Display – Displays the Document numbers used so far and what is the next number available within the Number ranges. Copy to Fiscal Year Configuration Documentation Financial Accounting Page No. 6
- 7. F I Customizing e-Merge.Com This functionality must be used at the beginning of the every Fiscal Year. The system gives the Information message regarding Transportation hence enter. OBH2 is the Transaction Code. Company Code GMKT to Number range number to Source Fiscal Year details To fiscal year 2000 Target Fiscal Year 2001 To fiscal year Enter the execute button. This will copy all the Number ranges from the Fiscal Year 2000 to Fiscal Year 2001. Document Header OBA7 is the Transaction code. Menu Path Financial Accounting Global Parameters Document Document Header Define Document Types. Double Click on any Document Type. The Document Type controls the following Parameters. Number Ranges used by this Document Type Reversal Document Type to be used. Account Types Allowed Document used only for Batch Input or not Settings Document Reference and Document Header Text set as mandatory Document Type can be created using Copy functionality also. Line item Under the Line item the following are the settings that can be made. Posting Keys Configuration Documentation Financial Accounting Page No. 7
- 8. F I Customizing e-Merge.Com Field Status Groups Tolerance Group for Employees Allocate Users to Tolerance Groups Posting Keys System defined Posting keys are available hence there is no need to create additional posting keys. It controls Debit / Credit and Reversal Posting Key to be used and Account Types allowed for this Posting Key and Field Status. No need to make any settings here. Field Status Variants OBC4 is the Transaction code. Select the Field Status Variant GMKT and click Field Status Group button. Now you will find Field Status Groups like G001, G002 etc are displayed with its text lines. Double click on any one Field Status Group. It further displays the following Groups under which the field status settings are controlled. General data Additional account assignments Materials management Payment transactions Asset accounting Taxes Foreign payments Consolidation Real estate management Financial assets management Double click on any Segment e.g. If you double click on General Data there you can set field status as to Suppress / Required / Optional. This will control during document entry for this field as per the status set here. General Data Suppress Required Optional Entry Allocation number Configuration Documentation Financial Accounting Page No. 8
- 9. F I Customizing e-Merge.Com Text Invoice reference Hedging Collective invoice Reference specification 1/2 Reference specification 3 Inflation revaluation Tolerance Group Menu Path – Line item Define Tolerance Group for Employees. Double Click on Tolerance group is blank and Company code is GMKT, Amount per document 10,000,000,000.00 Amount per open item account item 1,000,000,000.00 Cash discount per line item 5.000 Payment Difference Amount Percent Cash discount adjusted to Revenue % Expense % By default all users will have the above limits for Posting individual Document upto an amount as specified above and Open item clearing Document for the above amount specified and the Payment difference settings. Allocate Users to Tolerance Groups Specific Tolerance Groups can be created with difference amount limits and can the relevant users can be attached to this group if need be. Default Value for Document Processing The following settings can be made here Define document type and posting key Menu Path – Financial Accounting Financial Accounting Global Parameters Document Default values for Document Processing. Configuration Documentation Financial Accounting Page No. 9
- 10. F I Customizing e-Merge.Com OBU1 is the Transaction code. Here for all FI related Transactions have been with the Transaction code where ever necessary the Default Document Type and Posting Key for the first line item can be configured. This will help the users to carry out the transactions with the proper Document Type and with relevant Posting Key. For example double click on the Transaction code F-27 for Enter Customer Credit Memo Document Type ‘ DC ‘ and Posting Key ‘ 04 ‘ for Debit has been specified. Enable fiscal year default - Defaults the fiscal year used by the User in the last transaction, and Define Default Value Date – Defaults the System Date as Value date during document entry for the bank/cash related GL Accounts. Taxes on Sales / Purchases Define Tax Codes - FTXP is the transaction code. Menu Path – Taxes on Sales / Purchases Calculation Define Tax codes for Sale/Purchases. Enter Country code as IN Enter Tax Code and enter Jurisdiction code as INOO Enter validity period from date enter In the next screen enter the relevant tax rates in the appropriate line as to purchase/ sales tax. Define Tax Accounts Menu Path – Taxes on Sales / Purchases Postings Define Tax Accounts. OB40 is the Transaction code. Double click on the relevant Tax description and enter Chart of Accounts as GMKT and select Accounts button and then enter the GL Account Number for that tax code. 4. GENERAL LEDGER ACCOUNTING Line item Layout Menu Path - General Ledger Accounting Line items Line Item Display Define Line Layout. Configuration Documentation Financial Accounting Page No. 10
- 11. F I Customizing e-Merge.Com Transaction code is O7Z3. Using the copy functionality new ledger line layout can be created. Double click on any line layout and then not required fields can be deleted by clicking Delete button and New fields can be inserted by invoking Insert after button and select the desired field. By clicking the Column Heading the Line Layout column names can be changed in sequence with the field in the Line layout. Change name button will enable to change the Line layout name. Open item Processing Line Layout In the same way as mentioned above, Line Layout can be created for the Open item Processing. Automatic Clearing Transaction code OB74 Menu Path General Ledger Accounting Open Item Clearing Prepare Automatic Clearing. Under this setting Open items of any Account, can be cleared based on certain fields matching both in debit and credit side. For bank reconciliation, Bank Clearing GL Accounts are cleared if the open line items have same Allocation field in both debit and credit side. No need to make any additional settings here. For each Account Type with Account Interval the Fields required for matching should be given. Integration Note: Material Management and FI related Integration have been covered under Material Management Configuration Documentation. Menu Path General Ledger Business Transactions Integration Prepare Revenue Account Determination. VKOA B is the Transaction code. Configuration Documentation Financial Accounting Page No. 11
- 12. F I Customizing e-Merge.Com Double Click on Table Number 003 for Material Group / Account Key. Using Position button enter Application= V Condition Type = KOFI Chart of Accounts=GMKT Then enter. For the selected Sales Organization and Account Assignment Group the GL Account can be modified if need be. Various Account Key such as ERL, Z01, Z02 have been defined for each business process of SD-FI related transactions. For example ERL stands for Revenue Accounts. And Z01-stands for Grey Cement Quantity Discounts and so on. Appn. Condition Chart of Sorg AAG Act Key GL A/c GL A/c Type Accounts V KOFI GMKT 1040 01 ERL 310001 V KOFI GMKT 1040 01 ERU 460068 270151 V KOFI GMKT 1040 01 Z01 460069 V KOFI GMKT 1040 01 Z02 460070 V KOFI GMKT 1040 01 Z03 460047 V KOFI GMKT 1040 01 Z04 460082 V KOFI GMKT 1040 01 Z05 460068 V KOFI GMKT 1040 01 Z06 460071 V KOFI GMKT 1040 01 Z07 460083 V KOFI GMKT 1040 01 Z08 460074 V KOFI GMKT 1040 01 Z09 460086 V KOFI GMKT 1040 01 Z10 460079 V KOFI GMKT 1040 01 Z11 460069 … … … … … … … … 5. BANK ACCOUNTING House Banks Menu Path – Financial Accounting Bank Accounting Bank Accounts Define House Banks. Transaction code is FI12. Specify the Company code GMKT Configuration Documentation Financial Accounting Page No. 12
- 13. F I Customizing e-Merge.Com There are three Push button on the top viz., House Banks Bank Accounts Create Bank The first Push button – House Bank will give you display of all House banks with Country Key and Bank key will be displayed. The Second Push button – Bank Accounts will display House bank, Account Id and Bank Text. The third Push button – Create Bank will enable you to create new House banks. While creating new House banks Bank Country in which the bank is located has to be given as input. When creating a House bank Address, Responsible person at the Bank like Bank Manager Name can be entered. Bank Account Id has to be created for each House bank where the Bank Main GL Account has to be specified with the Currency key in which the Bank Balance is maintained. Under one House bank more than one Bank Account Id can be created. It is to be kept in mind the Account Id basically represents the Bank Account in the Bank Branch. For example SBI Can be created as House bank and SBI-A can be created as Bank Account ID with the Bank Account Number CC / B156489. Note: In the House Bank creation Bank Main GL Accounts has to be given and the Bank Clearing Account will be given during Automatic Payment Program Configuration. 6. ACCOUNTS RECEIVABLE and ACCOUNTS PAYBLE The Configuration has been arranged into three broad categories as to a. Master Records b. Line Items c. Balances Master Records Configuration Documentation Financial Accounting Page No. 13
- 14. F I Customizing e-Merge.Com To create a Customer Master Record the following are the prerequisites. Preparations for Creating Customer Master Records Define Account Groups with Screen Layout. Create Number Ranges for Customer Accounts. Allocate Number Ranges to Customer Accounts. Account Groups Account Groups basically groups the customers with the number ranges assigned to it and controls the fields in the Customer Master Records. 0001 Sold-to party 0002 Ship-to party 0003 Payer 0004 Bill-to party 0005 Prospective customer 0006 Competitor 0007 Sales partner CPD One-time Customer-Internal Number Assignment CPDA One-time Customer-External Number Assignment DEBI Customer (general) KUNA Customer-External Assignment VVD TR-LO customer ZGBP Bill-to party Grey Cement ZGNT Grey Cement-Non-trade Sold-to Party ZGPY Payer Grey Cement ZGSH Ship-to party Grey Cement ZGTR Grey Cement-Trade Sold-to-party ZONT One-time Customer for Grasim Necessary Account Groups for Customers have already been created in system hence there is no need to create new Account Group. Each Account Group has three Segments of Date to be controlled viz. General Data, Company code and Sales related Data. For example General Data segment contains the following Data segments as follows. Address Communication Control Marketing Payment transactions Unloading points Contact person Foreign trade Configuration Documentation Financial Accounting Page No. 14
- 15. F I Customizing e-Merge.Com Each of the above segments has many fields where settings as to Required, Suppress; Optional Status can be set against each field. Address Suppress Required Optional Entry Name 1 Form of Address Search Term Name 2 Name 3, Name 4 Postal Code, City Street Location Number Ranges Customer Number ranges are maintained at Client Level. Number ranges can be created and should be attached to the desired Account Group. The customer Number ranges can be either Internal or External. --------------------------------------------------------------------------------------------------------------------- No From number To number Current number Ext --------------------------------------------------------------------------------------------------------------------- 01 0000000001 0000099999 0 02 0000100000 0000299999 0 CG 110100A001 190999Z999 VD 1000000000 1009999999 0 XX A ZZZZZZZZZZ --------------------------------------------------------------------------------------------------------------------- Allocating Number ranges to Customer Account Groups Menu Path Accounts Receivable and Accounts Payable Customer Accounts Master Records Preparations for Customer Master Records Allocate Number Ranges to Customer Account Group. OBAR is the Transaction Code. 0001 Sold-to party 01 0002 Ship-to party 01 0003 Payer 01 0004 Bill-to party 01 0005 Prospective customer 01 0006 Competitor 01 Configuration Documentation Financial Accounting Page No. 15
- 16. F I Customizing e-Merge.Com Line Items and Open item Clearing Menu Path Accounts Receivable and Accounts Payable Customer Accounts Line Items Customer Line item Display / Open item Clearing. Under Line items new line item, Sorting Fields, totaling Fields, Additional fields, Selection Fields can be created. However necessary fields have already been created in the system, hence no need to make any additional settings here. Determine standard sorting for line items Define line layout Define special fields for selecting and find Choose selection fields Define sort variants Define totals variants Choose additional fields Choose search fields Choose sort fields Choose totals fields WORK LIST The functionality of Work list can be of much useful when you want to display total balances/ line items of some of the select GL / Customers / Vendor Accounts in a single step Menu Path Accounts Receivable and Accounts Payable Customer Accounts Balances Maintain Work List for Displaying Balances. OB55 is the Transaction Code. . For example if you want to display balances of three customers viz. 140151A001 140151A005 140151A003 then follow the above Menu path or use Trans code as given above and then Double click on the object KUNNR for Customers Click on Create Icon or Go to Work list Create, then small pop up window appears. Enter Name of the Work list both short text and long text and then enter Configuration Documentation Financial Accounting Page No. 16
- 17. F I Customizing e-Merge.Com Then a new screen with value appears. Enter all the above three customers number one by one and then save the work list. Results Go to transaction for displaying Customer Balances and then enter Settings Work list on/off then enter the name of work list as created above and then enter. All the above Procedures are same for both the Customers and Vendors. Please follow the relevant menu path for Vendors. Business Transactions for Customers and Vendors. Under Business Transactions configuration can be made for the following business process. Incoming Invoices / Credit Memos Outgoing Payments Automatic Payment Program Incoming Payments Clearing Open Items Down Payment Received Down Payment Made Postings with alternative reconciliation account Terms of Payment Menu Path Accounts Receivable and Accounts Payable Business Transactions Incoming Invoices/Credit Memos Maintain Terms of Payment. OBB8 is the Transaction Code. Steps to create a new payment term. Specify a Key of Payment Term Enter your own text for Payment Term Specify Account either Customer / Vendor or both by selecting check boxes. Enter the payment method under Payment Block / Payment Method block. Select Default for Baseline date radio button for No default / Posting Date / Document Date / Entry Date. Enter the Cash Discount Percentage with Days limit for Sr. No. 1 and 2. Save. Configuration Documentation Financial Accounting Page No. 17
- 18. F I Customizing e-Merge.Com Incoming Payments Define accounts for bank charges – Customers. Menu Path Accounts Receivable and Accounts Payable Business Transactions Incoming Payments Payment Receipt Global Settings Define accounts for bank charges (customers) . OBXK is the Transaction Code. Double click on Bank Charges for Transaction BSP. Enter Chart of Accounts as GMKT GL Account Number 460311 is already configured for this process. Tolerances for Customers / Vendors Menu Path Accounts Receivable and Accounts Payable Business Transactions Incoming Payments Manual Receipt Define Tolerances(Customers). OBA3 is the Transaction Code Double Click on Company code is GMKT and Tolerance Group is Blank By default all users will be availing the limits set as per the above Tolerance for performing the business processes with amount / percentage defined. If any user has to be restricted to a different amount / percentage limits then create a new Tolerance key and attach the user to the Tolerance key. Following settings are controlled by this Tolerance Key viz., a) Permitted Payment Difference for Gain / Loss in Amount or percentage. b) Fixed Payment Term as 0004. c) Specifications for Posting Residual items from Payment differences. Automatic Outgoing Payments Configuration Documentation Financial Accounting Page No. 18
- 19. F I Customizing e-Merge.Com Menu Path Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Method / Bank Selection Configure Payment Program. FBZP is the Transaction Code. The Automatic Payment Program has been divided into four broad categories as to (i) All Company code Settings (ii) Payment Method / Country Specific Settings (iii) Payment Method / Company Code specific Settings. (iv) Bank Selection The following table explains the relevant configuration. Sr. Configuration Title Configuration No. 1 All Company Codes Enter All Company Codes Push button and then Double Click on Company code for GMKT. Sending and Paying Company codes as GMKT has been entered here. Vendor SPL GL Transactions as ABFKM have been maintained. 2 Paying Company Code Enter Paying Company Code Push button and then Double click on Company code for GMKT. Payment Advice form “F110_IN_CHECK” has been maintained. Configuration Documentation Financial Accounting Page No. 19
- 20. F I Customizing e-Merge.Com 3 Payment Method / Enter Payment Method/Country and then select Country Country Key for IN for India. C for Check Payment with Check Management has been defined here. Double Click on C for Check Payment with Check Management. Check will be created has been activated. Document Type for Payment set as ‘ KZ ‘. Clearing Document Type ZV has been maintained. Check Printing Program “ ZRFFOUS_C_ADV ”. The Printer data set is DOTM. These settings should not be changed. In the same screen go to Environment Print Program Variant. Select the variant TEST1 now using drop down. Select either Display / Change button and go through the settings made under this Variant. This print Program Variant TEST1 controls the following Paying Company code Payment Method House Bank Account ID Check Lot No. Printer for Check Printing Printer for Payment Advice Before running the Automatic Payment Program check the above settings and make necessary changes towards check lot no, House bank, Account Id etc. Configuration Documentation Financial Accounting Page No. 20
- 21. F I Customizing e-Merge.Com 4 Payment Method / No settings are made here. Company Code 5 Bank Selection Select Company code as GMKT Select Push button marked as “ Amount “ The following amount limit settings are made here. House BK Acct ID Days Curr Outgoing payment CAN-B CAN-B 999 INR 1,500,000.00.00 CAN-D CAN-D 999 INR 500,000.00.00 CAN-G CAN-G 999 INR 2,500,000.00.00 HDFC HDFC 999 INR 9,999,999,999,999.99 HDFC1 HDFC1 999 INR HDFC2 HDFC2 999 INR HDFC3 HDFC3 999 INR. Select Push button marked as “ Accounts “ The following amount limit settings are made here. House Bk PMet Curr Acct ID Bank Clrg. Acct CAN-B C INR CAN-B 250024 CAN-D C INR CAN-D 250056 CAN-G C INR CAN-G 250023 HDFC1 C INR HDFC1 250047 HDFC2 C INR HDFC2 250047 HDFC3 C INR HDFC3 250055. Check Management Define Number Ranges for Check Lots Menu Path Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Check Management Define Number Ranges for Checks. FCHI is the Transaction Code. Enter Company code as GMKT, Enter House Bank and Account ID, Select Change Mode and Enter Create Button Icon or Edit Create for Creating New Check lot numbers. Enter Lot No, and From Check Number and To Check Number and then save. Configuration Documentation Financial Accounting Page No. 21
- 22. F I Customizing e-Merge.Com Clearing Opening Items – Automatic Clearing Same as General Leger Automatic Clearing. Down Payments Received Menu Path Accounts Receivable and Accounts Payable Business Transactions Down Payments Received Define Reconciliation Accounts for Down Payments Received for Customers. OBXR is the Transaction Code. To create a new SPL Transactions - Enter Create button Icon, then enter SPL GL Indicator, and then enter Short and Long Text. Then enter the Reconciliation Account and SPL GL Account Numbers and Save. Down Payments Made Menu Path Accounts Receivable and Accounts Payable Business Transactions Down Payments Made Define alternative reconciliation account for down payments. OBYR is the Transaction Code. To create a new SPL Transactions - Enter Create button Icon, then enter SPL GL Indicator, and then enter Short and Long Text. Then enter the Reconciliation Account and SPL GL Account Numbers and Save. SPL GL Transactions – Others. Menu Path Accounts Receivable and Accounts Payable Business Transactions Posting with Alternative Reconciliation Account Other SPL GL Transactions Define alternative reconciliation account for Customers / Define alternative reconciliation account for Vendors. OBXY is the Transaction Code for alternative reconciliation account for Customers and OBXT is the Transaction Code for alternative reconciliation account for Vendors. To create a new SPL Transactions - Enter Create button Icon, then enter SPL GL Indicator, then enter Short and Long Text. Then enter the Reconciliation Account and SPL GL Account Numbers and Save. Configuration Documentation Financial Accounting Page No. 22
- 23. F I Customizing e-Merge.Com Generate list for special general ledger. Menu Path Accounts Receivable and Accounts Payable Business Transactions Posting with Alternative Reconciliation Account Generate list for Special General Ledger. OBL3 is the Transaction Code. Enter Company code as GMKT and then execute. This list will give you a complete list of all SPL GL Transactions with SPL GL Indicators and with the Reconciliation and SPL GL Accounts. Customer related Special General Ledger Transactions. Recon Special SPLGL GL GL Text GL GL Text Ind. Account Account Down Payment Debtors(Receivable) (South 240001 Zone) A 270001 ADVANCES FROM CUSTOMERS DEBTORS(RECEIVABLE) 240002 (RMC) A 270001 ADVANCES FROM CUSTOMERS DEBTORS(RECEIVABLE) 240003 (SZ-CLINKER) A 270001 ADVANCES FROM CUSTOMERS DEBTORS(RECEIVABLE) 240004 (SZ-SCRAP) A 270001 ADVANCES FROM CUSTOMERS DEBTORS(RECEIVABLE) 240005 (SZ-OTHERS) A 270001 ADVANCES FROM CUSTOMERS DEBTORS(RECEIVABLE) 240002 (RMC) A 270001 ADVANCES FROM CUSTOMERS Security Deposit (Interest)-Dealers DEBTORS(RECEIVABLE) DEPOSIT (INTEREST 240001 (SOUTH ZONE) J 270064 BEARING)DEALER ETC DEBTORS(RECEIVABLE) DEPOSIT (INTEREST 240002 (RMC) J 270064 BEARING)DEALER ETC DEBTORS(RECEIVABLE) DEPOSIT (INTEREST 240003 (SZ-CLINKER) J 270064 BEARING)DEALER ETC DEBTORS(RECEIVABLE) DEPOSIT (INTEREST 240004 (SZ-SCRAP) J 270064 BEARING)DEALER ETC DEBTORS(RECEIVABLE) DEPOSIT (INTEREST 240005 (SZ-OTHERS) J 270064 BEARING)DEALER ETC Security Depo(Non-Interest)-Dealers DEBTORS(RECEIVABLE) DEPOSITS (NON-INT BEARING) 240001 (SOUTH ZONE) K 270063 DEALERS ETC DEBTORS(RECEIVABLE) DEPOSITS (NON-INT BEARING) 240002 (RMC) K 270063 DEALERS ETC DEBTORS(RECEIVABLE) DEPOSITS (NON-INT BEARING) 240003 (SZ-CLINKER) K 270063 DEALERS ETC DEBTORS(RECEIVABLE) DEPOSITS (NON-INT BEARING) 240004 (SZ-SCRAP) K 270063 DEALERS ETC DEBTORS(RECEIVABLE) DEPOSITS (NON-INT BEARING) 240005 (SZ-OTHERS) K 270063 DEALERS ETC Configuration Documentation Financial Accounting Page No. 23
- 24. F I Customizing e-Merge.Com Others Provision For Doubtful Debt DEBTORS(RECEIVABLE) 240001 (SOUTH ZONE) E 270043 PROVISION FOR DOUBTFUL DEBTS COLLECTION FOR DIARIES DEBTORS(RECEIVABLE) 240001 (SOUTH ZONE) G 240020 COLLECTION FOR DIARIES DEBTORS(RECEIVABLE) 240002 (RMC) G 240020 COLLECTION FOR DIARIES DEBTORS(RECEIVABLE) 240003 (SZ-CLINKER) G 240020 COLLECTION FOR DIARIES DEBTORS(RECEIVABLE) 240004 (SZ-SCRAP) G 240020 COLLECTION FOR DIARIES DEBTORS(RECEIVABLE) 240005 (SZ-OTHERS) G 240020 COLLECTION FOR DIARIES DEBTORS(RECEIVABLE) 240011 AG.L.C(SOUTH ZONE) G 240020 COLLECTION FOR DIARIES Bank Guarantee DEBTORS(RECEIVABLE) CLEARING ACCOUNT FOR BANK 240001 (SOUTH ZONE) H 270087 GUARANTEE DEBTORS(RECEIVABLE) CLEARING ACCOUNT FOR BANK 240002 (RMC) H 270087 GUARANTEE DEBTORS(RECEIVABLE) CLEARING ACCOUNT FOR BANK 240003 (SZ-CLINKER) H 270087 GUARANTEE DEBTORS(RECEIVABLE) CLEARING ACCOUNT FOR BANK 240004 (SZ-SCRAP) H 270087 GUARANTEE DEBTORS(RECEIVABLE) CLEARING ACCOUNT FOR BANK 240005 (SZ-OTHERS) H 270087 GUARANTEE DEBTORS(RECEIVABLE) CLEARING ACCOUNT FOR BANK 240011 AG.L.C(SOUTH ZONE) H 270087 GUARANTEE Sales Promotion Commission Payable DEBTORS(RECEIVABLE) CREDITORS FOR BROKERAGE AND 240001 (SOUTH ZONE) N 270007 COMMISSION ON SALES DEBTORS(RECEIVABLE) CREDITORS FOR BROKERAGE AND 240002 (RMC) N 270007 COMMISSION ON SALES Configuration Documentation Financial Accounting Page No. 24
- 25. F I Customizing e-Merge.Com Vendor related Special General Ledger Transactions. Recon Special SPLGL GL GL Text GL GL Text Ind. Account Account Down Payment CREDITORS FOR STORES ADVANCES AGAINST STORES AND 270003 & SPARES A 260004 SPARES CREDITORS FOR SERVICES AND EXPENSES ADVANCES AGAINST 270008 OTHERS A 260006 TRANSPORTATION AND HANDLING Advance For Raw Materials CREDITORS FOR RAW 270005 MATERIAL B 260005 ADVANCES AGAINST RAW MATERIAL Furniture Loan - Staff CREDITORS FOR LOAN TO EMPLOYEES 270009 EMPLOYEES I 260011 (FURNITURE,ACCOM,VEHICLE,OTH) Accommodation Load - Staff CREDITORS FOR LOAN TO EMPLOYEES 270009 EMPLOYEES J 260011 (FURNITURE,ACCOM,VEHICLE,OTH) Advance To Transportation CREDITORS FOR ADVANCES AGAINST 270006 TRANSPORTER K 260006 TRANSPORTATION AND HANDLING Advance For Assets 270002 CREDITORS FOR LAND M 260003 ADVANCES AGAINST ASSET 270004 CREDITORS FOR BLOCK M 260003 ADVANCES AGAINST ASSET Advance Against Perks - Staff CREDITORS FOR ADVANCES AGAINST EMPLOYEES 270009 EMPLOYEES O 260010 (PERKS) Advance For Exp. To Staff CREDITORS FOR ADVANCES AGAINST EMPLOYEES 270009 EMPLOYEES T 260008 (EXPENSES) Advance Against Salary - Staff CREDITORS FOR ADVANCES AGAINST EMPLOYEES 270009 EMPLOYEES V 260007 (OTHER ADVANCES) Vehicle /Other Loan To Staff CREDITORS FOR LOAN TO EMPLOYEES 270009 EMPLOYEES Z 260011 (FURNITURE,ACCOM,VEHICLE,OTH) Others Deposits With Accommodation 270008 CREDITORS FOR D 260032 DEPOSITS WITH ACCOMMODATION Configuration Documentation Financial Accounting Page No. 25
- 26. F I Customizing e-Merge.Com SERVICES AND EXPENSES OTHERS Deposits Recd(Non-Interest Bearing) CREDITORS FOR RAW DEPOSITS (NON-INT BEARING) 270005 MATERIAL N 270046 VENDOR ETC CREDITORS FOR DEPOSITS (NON-INT BEARING) 270006 TRANSPORTER N 270046 VENDOR ETC CREDITORS FOR SERVICES AND EXPENSES DEPOSITS (NON-INT BEARING) 270008 OTHERS N 270046 VENDOR ETC Deposit Emp (Vehicle Scheme) CREDITORS FOR DEPOSIT FROM EMPLOYEES 270009 EMPLOYEES P 270048 (VEHICLE SCHEME) Retention Money (Of Vendors) 270002 CREDITORS FOR LAND Q 270049 RETENTION MONEY (OF VENDORS) CREDITORS FOR STORES 270003 & SPARES Q 270049 RETENTION MONEY (OF VENDORS) 270004 CREDITORS FOR BLOCK Q 270049 RETENTION MONEY (OF VENDORS) CREDITORS FOR RAW 270005 MATERIAL Q 270049 RETENTION MONEY (OF VENDORS) CREDITORS FOR 270006 TRANSPORTER Q 270049 RETENTION MONEY (OF VENDORS) CREDITORS FOR SERVICES AND EXPENSES 270008 OTHERS Q 270049 RETENTION MONEY (OF VENDORS) Liquidated Damages(Of Vendors) 270002 CREDITORS FOR LAND R 270050 LIQUIDATED DAMAGES (OF VENDORS) 270004 CREDITORS FOR BLOCK R 270050 LIQUIDATED DAMAGES (OF VENDORS) CREDITORS FOR RAW 270005 MATERIAL R 270050 LIQUIDATED DAMAGES (OF VENDORS) CREDITORS FOR 270006 TRANSPORTER R 270050 LIQUIDATED DAMAGES (OF VENDORS) CREDITORS FOR SERVICES AND EXPENSES 270008 OTHERS R 270050 LIQUIDATED DAMAGES (OF VENDORS) Deposits Recd(Interest Bearing) CREDITORS FOR DEPOSIT (INTEREST 270006 TRANSPORTER X 270047 BEARING)TRANSPORTERS ETC CREDITORS FOR SERVICES AND EXPENSES DEPOSIT (INTEREST 270008 OTHERS X 270047 BEARING)TRANSPORTERS ETC Bank Guarantee CREDITORS FOR STORES CLEARING ACCOUNT FOR BANK 270003 & SPARES H 270087 GUARANTEE CLEARING ACCOUNT FOR BANK 270004 CREDITORS FOR BLOCK H 270087 GUARANTEE CREDITORS FOR RAW CLEARING ACCOUNT FOR BANK 270005 MATERIAL H 270087 GUARANTEE CREDITORS FOR CLEARING ACCOUNT FOR BANK 270006 TRANSPORTER H 270087 GUARANTEE ***** Configuration Documentation Financial Accounting Page No. 26