Sap fi configuration

SAP FI Configuration step by step
Prepared by- Snehashis Paul
SAP FI configuration consists of Enterprise structure, Accounts Payable, Accounts
Receivable, Bank Accounting, Asset Accounting & Financial Statement Version.
Enterprise Structure:
Define Company:
In this step you can create companies. A company is an organizational unit in Accounting
which represents a business organization according to the requirements of commercial
law in a particular country. You store basic data for each company in company definition.
You only specify particular functions when you customize in Financial Accounting.
Company G0000 is preset in all foreign key tables. In the SAP system, consolidation
functions in financial accounting are based on companies. A company can comprise one
or more company codes.
SPRO––IMG––Enterprise structure—Definition—Financial accounting—Define
company
T. Code—OX15

Click on “New entries”
“Ctrl+S” save it.
Edit, Copy, Delete, Check Company Code:
In this activity you create your company codes. The company code is an organizational
unit used in accounting. It is used to structure the business organization from a financial
accounting perspective.
We recommend that you copy a company code from an existing company code. This has
the advantage that you also copy the existing company code-specific parameters. If
necessary, you can then change certain data in the relevant application. This is much less
time-consuming than creating a new company code. See "Recommendations" for more
details about copying a company code.
SPRO—IMG––Enterprise structure—Definition—Financial accounting—Edit, Copy,
Delete, Check company code
T. Code—OX02

Copy org object.

Click on edit company code data.

Define Business Area:
In this section you create business areas. A business area is an organizational unit within
accounting that represents a separate area of operations or responsibilities in a business
organization.
When defining a business area, you enter a four-character alphanumeric key and the
name of the business area.
In a client, you can set up several business areas to which the system can assign the
postings made in all company codes defined in this client. To ensure consistency in
document entry, you should give business areas the same name in all company codes.
SPRO—IMG––Enterprise structure—Definition—Financial accounting—Define
Business Area.
T. Code—OX03

Click “New Entries”
Define Functional Area:
In this activity you create your functional areas.
Example
Typical functional areas are Sales, Production, Marketing, Administration and Research
& Development.
SPRO—IMG––Enterprise structure—Definition—Financial accounting—Define
Functional Area
T. Code—OKBD
Click on “New Entries”

Define Credit Control Area:
In this step, you define your credit control areas. The credit control area is an
organizational unit that specifies and checks a credit limit for customers.
SPRO—IMG––Enterprise structure—Definition—Financial accounting—Define Credit
control Area
T. Code—OB45
Click on “New Entries”

“Ctrl+S” save it
Assign company code to company:
In this step you assign the company codes which you want to include in the group
accounting to a company.
SPRO—IMG––Enterprise structure—Assignment—Financial accounting—Assign
company to company code.
T. Code- OX16

Assign company code to credit control area:
In this step, you assign company codes to a credit control area.
SPRO—IMG––Enterprise structure—Assignment—Financial accounting—Assign
company to Credit control area.
T. Code—OB38

Financial Accounting:
Maintain Fiscal Year Variant (Maintain Shortened Fisc. Year):
You can define the following characteristics for a fiscal year variant:
 how many posting periods a fiscal year has
 how many special periods you need
 how the system is to determine the posting periods when posting
When defining your fiscal year, you have the following options:
o Your fiscal year is the calendar year
In this case, you must only select the Calendar year field.
o Your fiscal year is not the same as the calendar year and is not year-
dependent

In this case, you first enter the number of your posting periods in the
Number posting per. field. To define your posting periods, select your
fiscal year variant and select Periods on the navigation screen. On this
screen, enter the month and the day of the period end and the period in
each case.
o Your fiscal year is not the same as the calendar year and is year-dependent
Enter the number of your posting periods in the field Number posting
periods and select the field Year-dependent. To define your posting
periods, select your fiscal year variant and select Periods on the navigation
screen. The system asks for which calendar year your year-dependent
fiscal year variant is valid. You then enter the month and day of the period
end for each of your periods, and the periods themselves.
It is also possible to determine names for the periods of a non-year-specific fiscal year
variant. To do so, select your fiscal year variant and choose Period texts on the
navigation screen. You can specify a three-character abbreviation (Jan, Feb, Mar...) and a
20-character long text (January, February, March).
Standard settings
The following fiscal year variants have been created in the standard system:
 Variants in which the fiscal year is the same as the calendar and has up to four
special periods
 Variants for shortened fiscal years. For more information on shortened fiscal
years, see Defining shortened fiscal years.
 Variants for non-calendar fiscal years:
o April to March with four special periods
o July to June with four special periods
o October to September with four special periods
 Variants that are set up on a weekly basis. These variants can only be used in the
Special Purpose Ledger (FI-SL) application.
Activities
1. Check the standard fiscal year variants.
2. Change the existing variants, if necessary, or create your own variants.

Defining shortened fiscal year
A shortened fiscal year is a fiscal year having less than twelve months, but for which
year-end closing must be carried out. The definition of a shortened fiscal year is always
year-dependent, since it represents a year-related exception. You must always define an
entire calendar year when defining a fiscal year variant. The year-related fiscal year
variant therefore contains not only the periods from the shortened fiscal year, but also
other periods from the previous or subsequent fiscal year.
There are two ways to define a shortened fiscal year:
 If you only use Financial Accounting (FI) without Asset Accounting (FI-AA), you
can begin a fiscal year with any period.
Example
If your shortened year goes from January to September, you can assign periods
004 to 012. Assign periods 001 to 003 of the new fiscal year to the months
October-December.
Specify the number of periods for the fiscal year variant (12 in the example
above).
Note
Keep in mind that the last period of a fiscal year must correspond to the number
of periods in that year. This means that if you want to define 12 periods, the last
period in that year must be number 12.
 If you also implement the Asset Accounting (FI-AA) component or another
component such as Materials Management (MM) or Controlling (CO), each fiscal
year must begin with period number 001, to allow asset depreciation calculations
to be carried out accurately.
For a fiscal year variant, specify the periods and the number of periods the
shortened fiscal year has. This way, each fiscal year of the variant can begin with
period 001.
Example
If you define a fiscal year with twelve periods, it can contain a shortened year
with nine periods (from 001 to 009). The remaining calendar year contains the
first three periods of the new fiscal year (periods 001 to 003).
For more information about implementing the Asset Accounting component, see
the Asset Accounting documentation.
Note
You define your shortened year and the following normal fiscal years under the same
fiscal year variant. Bear in mind that you generally need to ensure that it is possible to
post to previous fiscal years.

You need to keep the year-dependent fiscal year variant for as long as you are posting in
or prior to a shortened fiscal year, or if you are transferring old data from this period.
Year-dependent definitions will be deleted as soon as you convert the fiscal year variants
from year-dependent to year-independent.
Caution
The fiscal year variant is used in several application components of the SAP system, for
example, FI, FI-AA, CO, SD, MM, HR. In some application components, the calendar
year-dependent definition of fiscal periods and years is still required if the shortened
fiscal year is already in the past. If such a shortened fiscal year exists in your system, it
must always be indicated as year-specific. You must not change this setting under any
circumstances, even if the shortened fiscal year is already in the past.
Standard settings
Two shortened fiscal year variants are provided with the standard system: variant R1 for
a Financial Accounting shortened year, and variant AM for shortened years when Asset
Accounting is in use.
Activities
1. If you need to define a shortened fiscal year, first determine which of the two
options above will be used.
2. Define the shortened fiscal year.
To define the shortened year for Asset Accounting, select Navigation ->
Shortened fisc.yr.
SPRO—IMG––Financial accounting—Financial accounting global settings––Fiscal
year––Maintain fiscal year variant.
T. Code–– OB29
“Copy as”

Click on “Periods”

“Ctrl+S” Save it.
Year shift: One company start for fiscal year 2015-2016 from April 2015 to March 2016
in this case 3 months of the current fiscal year is added to the following year hence we
need to show as -1 in year shift as more than 6month is falling under 2015.
One company start for fiscal year 2015-2016 from October 2015 to November 2016 in
this case 3 months need to show as +1 in year shift as more than 6month is falling under
2016.
Assign Company Code to a Fiscal Year Variant:
Assign a fiscal year variant to each company code.
SPRO—IMG––Financial accounting—Financial accounting global settings––Fiscal
year––Assign company code to fiscal year variant.
T. Code–– OB37

Define Variants for Open Posting Periods:
In this activity, you can define variants for open posting periods.
Standard settings
In the standard setting, a separate variant for posting periods is defined for every
company code. The name of this variant is identical to the company code name. Every
company code is allocated to this variant with the same name. Thus nothing has changed
in the system yet: Every company code has its own variant. If you want to and can
continue working on this basis (for example, if you manage with only a few company
codes), you do not have to make any changes in the configuration.
SPRO—IMG––Financial accounting—Financial accounting global settings––Document–
–Posting periods––Define variant for open posting periods.
T. Code–– OBBO

Open and Close Posting Periods:
In this activity you specify for each variant which posting periods are open for posting.
Two intervals are available for doing this (period 1 and period 2). For every interval,
enter a lower period limit, an upper period limit and the fiscal year.
You close periods by selecting the period specifications so that the periods to be closed
are no longer contained.
You can also assign authorization groups for permitted posting periods. This means that,
for example, some posting periods can only be opened for particular users within monthly
or annual closing. You can only assign the authorization group at document header level
and it only affects period 1. The authorization object is called F_BKPF_BUP
(Accounting document: Authorizations for posting periods). Read the corresponding
chapter on "User maintenance" in the "Assigning authorizations" topic.
–Posting periods––Open and close posting periods.
T. Code–– OB52

Assign Variants to Company Code:
Assign the same variant to the corresponding company codes.
–Posting periods––Assign variants to company code
T. Code–– OBBP

Define Document Types:
In this activity you create document types for customer, vendor and general ledger
business transactions in Financial Accounting. Document types differentiate business
transactions and control document filing.
–Document header––Define document types
T. Code–– OBA7

Define Field Status Variants:
In this activity you can define and edit field status variants and groups. You group several
field status groups together in one field status variant. You assign the field status variants
to a company code in the activity Assign Company Code to Field Status Variants. This
allows you to work with the same field status groups in any number of company codes.
–Line item––Controls––Define field status variant
T. Code–– OBC4

Select the company code and click on “Field status group”

Double click on each field status group and make the necessary changes which fields
needs to be Suppressed, Display, Required, Optional.

Assign Company Code to Field Status Variants:
Assign the company codes concerned to the same field status variant.
–Line item––Controls––Assign company code to field status variant.
T. Code–– OBC4

Define Tolerance Groups for Employees:
In this activity, you predefine various amount limits for your employees with which you
determine:
 the maximum document amount the employee is authorized to post
 the maximum amount the employee can enter as a line item in a customer or
vendor account
 the maximum cash discount percentage the employee can grant in a line item
 the maximum acceptable tolerance for payment differences for the employee.
Payment differences are posted automatically within certain tolerance groups. This way
the system can post the difference by correcting the cash discount or by posting to a
separate expense or revenue account.
In this respect you define:

 the amounts or percentage rates up to which the system is to automatically post to
a separate expense or revenue account if it is not possible to correct the cash
discount or
 Up to which difference amounts the system is to correct the cash discount. In this
case the cash discount is automatically increased or decreased by the difference.
Using tolerance groups.
You can also additionally differentiate these settings by company code. Since the same
rules usually apply to a group of employees, enter the values for employee groups. You
can then enter amount limits and tolerances per employee group and company code.
–Line item––Define Tolerance Groups for Employees.
T. Code–– OBA4

Define Document Number Ranges:
In this IMG activity you create number ranges for documents. For each number range
you specify (among other things):
 a number interval from which document numbers are selected
 the type of number assignment (internal or external)
You assign one or more document types to each number range. The number range
becomes effective via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can
differentiate documents by document type but combine them again for filing the original
documents, provided you store your original documents under the EDP document
number.
–Document number ranges––Define document number ranges.

T. Code–– FBN1
Click on “Intervals”

Click on “Interval”

Save it.

G/L Accounting:
Edit Chart of Accounts List:
In the chart of accounts list you enter the charts of accounts that you want to use in your
organization (at client level).
SPRO—IMG––Financial accounting—General ledger accounting––G/L accounts––
Master Data––Preparations––Edit chart of account list.
T. Code–– OB13

Assign Company Code to Chart of Accounts:
For each company code, you need to specify which chart of accounts is to be used.
Several company codes can use the same chart of accounts.
Master Data––Preparations––Assign company code to chart of accounts.
T. Code–– OB62

Define Account Group
When creating a G/L account, you must specify an account group.
The account group determines:
 the interval in which the account number must be
 which fields are required and optional entries when creating and changing master
records
 which fields are suppressed when creating and changing master data.
It enables you to control the layout of screens.
You use account groups to combine accounts according to the above criteria (for
example, a P&L account group, asset account group and material account group).
Master Data––Preparations––Define account Group.

T. Code–– OBD4
Click on “New entries” and put Account group, Account name, From account-To
account.
Define Retained Earnings Account:
You assign a retained earnings account to each P&L account by specifying a P&L
statement account type in the chart of accounts area of each P&L account.
At the end of a fiscal year, the system carries forward the balance of the P&L account to
the retained earnings account. You can define one or more P&L statement account types
per chart of accounts and assign them to retained earnings accounts.
Master Data––Preparations––Define retained earning accounts.
T. Code–– OB53

GL Master Data:
GL master data can be created in 3 ways.
T. Code–– FS00–– Centrally
FSP0–– In chart of accounts
FSS0–– In company code

Click on “Create” and put the company code along with account number.
Type description tab–– Select account group, P/L or B/S, type short text.

Control Data tab–– Select account currency, Select reconciliation account (Vendor,
Customer, Asset), Click open item management/ line item display, Put sort key.

Create bank/interest tab–– Put field status group and select other fields accordingly Ex-
Post automatically only, Interest indicator if there is interest.
Necessary T. Codes––
FB03–– Display document
FB02–– Edit document
FBL3N–– GL a/c line item
FB08–– Single document reversal
F.80–– Mass document reversal
FBV0–– Post/Delete park document
F-01–– Create sample document
FB50–– Single screen document posting

F-02–– Multiple screen document posting
F-03–– GL account clear
Accounts Payable:
Vendor account group:
In this step you determine the account groups for vendors.
You can also define reference account groups for one-time accounts. These enable you to
control the fields in the one-time account screen. You can, for example, make certain
fields required fields and suppress others.
When creating a vendor account, an account group must be specified. You can enter a
reference account group in the "General data" section of the one-time account master
record under "Control data". If you do not specify a reference account group, all fields in
the one-time account screen for document entry are ready for input (as before).
Via the account group you determine
 The interval for the account numbers
 Whether the number is assigned internally by the system or externally by the user
(type of number assignment)
 Whether it is a one-time account
 Which fields are ready for input or must be filled when creating and changing
master records (field status)
Example:
In the one-time accounts you want to suppress the address, communication and
bank detail fields. These fields are part of the general data and so you set the field
status in the general data section. Define the reconciliation account as a required
field since this is a required entry for one-time accounts as well. The field is
company code-dependent so you define the status for this field in the company
data section.
With the account groups, you group accounts together according to the criteria mentioned
above, for example, one-time accounts. You determine the account number interval and
the type of number assignment by using number ranges.
SPRO—IMG––Financial accounting—Accounts Receivable/Payable––Vendor accounts–
–Master Data––Preparations for creating vendor master data––Define account groups
with screen layout(Vendor)

T. code–– OBD3
Click “New entries”

Fill up necessary fields and “Ctrl+S” save it
Create vendor number range:

In this activity you create the number ranges for vendor accounts. To do this, specify the
following under a two-character key:
 A number interval from which the account number for the vendor accounts is to
be selected
 The type of number assignment (internal or external number assignment)
–Master Data––Preparations for creating vendor master data––Create number ranges for
vendor account
T. code–– XKN1
Click on “Interval”

Put number range and press enter

Assign number range to vendor account group:
Allocate the required number ranges to the account groups.
–Master Data––Preparations for creating vendor master data––Assign number ranges to
vendor account group
T. code–– OBAS

Define Tolerances for Customers/Vendors:
In this activity you define the tolerances for customers/vendors. The tolerances are used
for dealing with payment differences and residual items that may arise when payment
clearing is carried out. You specify the tolerances in one or more tolerance groups and
assign a tolerance group to each customer/vendor using the master record. For each
tolerance group specify the following:
 Tolerances, up to which payment differences arising from open item clearing can
be automatically posted to expense or revenue accounts
 The treatment of terms of payment for residual items if they are to be posted
during clearing.
SPRO—IMG––Financial accounting—Accounts Receivable/Payable––Business
Transaction––Incoming payments––Manual incoming payments––Clearing differences––
Define tolerances for customer/vendor
T. code––OBA3

Click “New entries”

Put necessary field and “Ctrl+S” save it.
Automatic Payment Programme and House Bank set up:
List of invoices can be paid through automatic payment programme. Automatic payment
programme consist list of invoices from list of vendors. House Bank is company’s bank
account from where daily activities E.g. Vendor payment, Customer payment receipt
carries out.
SPRO––IMG––Financial Accounting––Accounts receivable and Accounts payable––
Business Transaction––Outgoing payments––Automatic outgoing payments––Payment
method/Bank selection for payment programme.
T- Code–– FBZP

Click on “All company code”

Put the necessary fields and “Ctrl+S” save it.
Click “Paying company codes”

Put necessary fields and “Ctrl+S” save it.
Click “Payment methods in country”

Put necessary data and “Ctrl+S” save it.
Click “Payment methods in company code”

Put the necessary fields and “Ctrl+S” save it.
Click on “Bank Determination”

Select company code and click on “Ranking order”

Click on “Bank accounts”

Click on “Available amounts”

Click on “Value Date”

Put the necessary data and “Ctrl+S” it
Click on “House Bank”

Select the house bank and click on “Bank accounts”

Note: Vendor Creation (with purchase organization) and Payment term setup will be done
by MM Team
Necessary T. Codes:––
FK01–– Vendor creation (without purchase organization)
FK02–– Edit vendor (Without purchase organization)
FK03–– Display vendor (Without purchase organization)
FK05–– Block/Unblock vendor (Without purchase organization)
FK09–– Confirmation of vendor for creation or any changes (Without purchase
organization)
FB60–– Vendor Invoice Posting (Without PO)
FBL1N–– Vendor line item

FK10N–– Vendor balance
F-53–– Manual payment of vendor invoice
F–43–– Vendor invoice posting with posting key
FB65–– Vendor credit memo posting (Without PO)
F–41–– Vendor credit memo posting with posting key
F-44–– Vendor line item clear
F-47–– Vendor down payment request
F-48–– Vendor down payment
F–54–– Down payment clearing
F110–– Automatic payment programme
Accounts Payable:
Customer account group
In this step, you determine the account groups for customers.
You can also define reference account groups for one-time accounts. You can use these
to control the fields of the one-time account screen so that, for example, certain fields are
displayed as required fields or are hidden.
When creating a customer account, you must specify an account group. You can specify a
reference account group under "Control" in the "General data" part of a one-time
account's master data. If you do not specify a reference account group, then, as
previously, all fields of the one-time account screen are ready for input during document
entry.
SPRO––IMG––Financial Accounting––Account Receivable and Accounts Payable––
Customer Accounts––Master Data––Preparations for creating customer master data––
Define account group with screen layout
T. Code–– OBD2

Create Number Ranges for Customer Accounts
In this activity you create the number ranges for the customer accounts. To do this,
specify the following under a two-character key:
 A number interval from which the account number for the customer accounts is to
be selected
 The type of number assignment (internal or external number assignment)
Allocate the number ranges to the account groups for customers.
Creating number ranges for customer account
T. Code–– XDN1

Click on “Change Interval”

Click on “Insert Interval”

Put number range and press enter.
Assign Number Ranges to Customer Account Groups
In this step you assign the number ranges you created in the preceding step to the account
groups for customers. You can use one number range for several account groups.
Assign number ranges to customer account group
T. Code–– OBAR

Define Dunning Procedure
In this activity you enter the settings that control the dunning program by:
 Specifying the company codes to include in dunning.
You specify these company codes when configuring the dunning program.
 Setting up the dunning procedure you want to use.
Dunning procedures are company code independent. They determine the dunning
interval, the grace periods for the due date determination, and the number of
dunning levels. You can also set the dunning level at which you want to list all
due items from an account in the dunning notice.
 Setting the dunning charges.
You can either specify a fixed charge or have the system calculate the charge on
the basis of a percentage rate you specify.

 Specifying the net payment due date at which a particular dunning level is
reached.
 Specifying the dunning notice you want to send to your customers.
You have to define one or more forms for the notice.
Business Transactions––Dunning––Dunning Procedure––Define Dunning Procedures
T. Code–– FBMP
Click on “New Procedure”

Put necessary data and click on “Dunning Levels”

Put necessary data and click on “Charges”

Put necessary data and click on “Minimum Amounts”

Put necessary data and click on “Dunning Texts”

“Ctrl+S” Save it and go back to the main screen

“Ctrl+S” Save it
Note: Customer Creation (with Sales organization) will be done by SD Team
Necessary T. Codes:––
FD01–– Customer creation (Without sales organization)
FD02–– Edit Customer (Without sales organization)
FD03–– View Customer (Without sales organization)
FD05–– Block/Unblock Customer (Without sales organization)
FD09–– Confirmation of Customer for creation or any changes (Without sales
organization)
FD10N–– Display customer balance
FB70–– Customer invoice posting
F-22–– Customer invoice posting with posting key

F-28–– Incoming Payment
FBL5N–– Customer line item display
F-37–– Customer down payment request
F-29–– Customer down payment
F-39–– Clear customer down payment
F-32–– Clear customer line item
F150–– Dunning
Asset Accounting
Copy Reference Chart of Depreciation/Depreciation Areas:
In this step, you define your charts of depreciation. The chart of depreciation is a list of
depreciation areas arranged according to business and legal requirements. The chart of
depreciation enables you to manage all rules for the valuation of assets in a particular
country or economic region.
You must assign a chart of depreciation to each company code that is defined in Asset
Accounting. SAP provides country-specific charts of depreciation with predefined
depreciation areas. These charts of depreciation serve only as a reference for creating
your own charts of depreciation, and are therefore not directly accessible in the SAP
system. When creating a chart of depreciation, you have to copy the reference chart of
depreciation.
SPRO––IMG––Financial Accounting––Asset Accounting––Organizational Structure––
Copy reference chart of Depreciation/Depreciation areas

Click on “Copy reference chart of Depreciation”

Click on “Copy org object” and put necessary data then “Ctrl+S” Save it.

Click on “Specify description of chart of depreciation”

Click on “Copy/Delete depreciation area”

Select necessary depreciation are and delete other depreciation areas.
Assign Chart of Depreciation to Company Code:
In this step, you assign a chart of depreciation to each company code.
Assign chart of depreciation to company code

Select correct company code and assign chart of depreciation with it. “Ctrl+S” Save it.
Specify Account Determination:
In this step, you define the account determinations for Asset Accounting (key and
description). The key of an account determination must be stored in the asset class asset
class. In this way, the account determination links an asset master record to the general
ledger accounts to be posted for an accounting transaction using the asset class.
Asset Classes––Specify Account Determination.

Create Screen Layout Rules:
In this step, you create your screen layout rules. The screen layout specifies the status of
the fields in the asset master record. You use the screen layout to determine if fields are
required entry or optional entry fields, or if they are suppressed completely, for example.
Asset Classes––Specify screen layout.

Select any screen layout amongst the list and click on “Copy as” to copy it.

Make necessary changes and “Ctrl+S” Save it.
Define Number Range Interval:
In this step, you define the number ranges for this company code for assigning the main
asset number. You can roughly classify your asset portfolio using the number ranges.
Asset Classes––Define number range interval.
T. Code–– AS08

Put necessary number range and press enter and “Ctrl+S” Save it.
Define Asset Classes:
In this step you define the asset classes. The asset class is the most important criteria for
structuring fixed assets from an accounting point of view. Every asset has to be assigned
to exactly one asset class. The asset class is used to assign the assets (and their business
transactions) to the correct general ledger accounts. Several asset classes can use the
same account assignment. You can see that it is possible to make finer distinctions at the
level of the asset class than at the level of the general ledger accounts. The most
important tasks of the asset classes are:
 the assignment of default values when creating assets (particularly depreciation
terms)
 the grouping of assets for reporting purposes
You define the asset classes in the system in a series of steps. The asset class is structured
in three parts:
 control parameters

 default values for general master data
 default values for depreciation terms in the chart of depreciation
You can assign depreciation terms to an asset class for any number of charts of
depreciation. This makes it possible to manage an asset class catalog that is valid
for an entire corporate group, independent of the country-specific charts of
depreciation.
In this step, you define the asset classes and their control parameters. In further steps, you
add further to the asset classes by supplying default values for certain logical field groups
in the asset master record.
Asset Classes––Define Asset classes.

Specify Chart-of-Dep.-Dependent Screen Layout/Acct Assignment:
Generally, the control specifications (the screen layout and the account determination) for
the asset class applies throughout the client, that is, for all charts of depreciation. It is
therefore sufficient to make control specifications once per asset class.
You only need to carry out this step, if, contrary to the usual case, you want these control
specifications to be country-specific (that is, different depending on the chart of
depreciation). The system then uses the entries you make here depending on the chart of
depreciation in the given company code. The system then ignores the control
specifications in the asset class that are independent of the chart of depreciation.
Asset Classes––Specify chart of depreciation dependent screen layout/Acct assignment.

Select correct asset class and click on “Chart of depreciation dependent data”.

Put necessary data and “Ctrl+S” Save it.
Assign G/L Accounts:
In this step, you specify the balance sheet accounts, special reserve accounts, and the
depreciation accounts for Asset Accounting.
SPRO––IMG––Financial Accounting––Asset Accounting––Integration with General
ledger––Assign G/L accounts.

Select chart of accounts and click on “Account determination”

Select Account determination and click on “Balance sheet account”

Put necessary G/L accounts and click on “Depreciation”

Put necessary G/L and “Ctrl+S” Save it.
Specify Intervals and Posting Rules:
In this step, you define the posting rules for the depreciation areas that post depreciation
values to Financial Accounting. You define the posting cycle (how often depreciation is
posted) and the account assignment rules for the depreciation posting run.
SPRO––IMG––Financial Accounting––Asset Accounting––Integration with General
ledger––Post depreciation to the General ledger––Specify intervals and Posting rules

Select company code and click on “posting rules”

Put the necessary fields and “Ctrl+S” Save it.
Determine Depreciation Areas in the Asset Class:
Generally, the assets in an asset class use the same depreciation terms (depreciation key,
useful life). Therefore, you do not have to maintain the depreciation terms in the asset
master record. Instead, they can be default values from the asset class.
SPRO––IMG––Financial Accounting––Asset Accounting––Valuation––Determine
depreciation area in the asset class

Select the Asset class and click on “Depreciation Area”

Select the correct depreciation area and assign the Depreciation key and Layout.
Define Base Methods:
In this step, you maintain base methods. Base methods are valid in all charts of
depreciation. You assign base methods to depreciation keys.
SPRO––IMG––Financial Accounting––Asset Accounting––Depreciation––Valuation
methods––Depreciation key––Calculation methods–– Define Base methods.

Put the necessary fields and “Ctrl+S” Save it.
Define Multi-Level Methods:
In this step, you define multi-level methods. You then assign them to depreciation keys.
Each level represents a validity period for a given percentage rate.
methods––Depreciation key––Calculation methods–– Define multilevel methods.

Put necessary fields and click on “Levels”

Define multilevel with percentage and “Ctrl+S” save it.
Maintain Period Control Methods:
In this step, you maintain period control methods. You then assign them to depreciation
keys. Using period control methods, you can specify that the depreciation start date for all
acquisitions in the year is set to the first day of the period.
methods––Depreciation key––Calculation methods–– Maintain Period control methods.

Click on “New entries” then field the necessary fields and “Ctrl+S” Save it.
Define the Cutoff Value Key:
For certain types of valuation, it makes sense, or is legally required, that you end
depreciation when a certain value is reached. You can enter an absolute scrap value in the
asset master record. Or you can enter a percentage scrap value (cut-off value) in the
calculation key.
In this step, you define the calculation key for automatically determining scrap values.
For each calculation key, you can specify
 the percentage of the depreciation base that should be used as the cut-off value
percentage
 whether the cut-off value percentage should be deducted at the start or the end of
the calculation of depreciation
 at what point in time the system should start calculating the validity period

You can enter several cut-off percentages for each scrap value key. You can define the
cut-off percentages/levels per acquisition year, and the validity period can be of any
length.
methods––Depreciation key––Further settings–– Define the cut off value key.

Make the selection and click on “Levels”

Click on “New entries” and put the necessary fields the “Ctrl+S” Save it.
Maintain Depreciation Key:
In this step, you maintain depreciation keys by assigning calculation methods to them.
You can divide the duration of depreciation into several phases. When you enter a
changeover method for one of these phases, the system changes over to the next phase as
soon as the event specified in the changeover method has occurred. The system then uses
the depreciation calculation that is specified in the calculation method for this phase.
methods––Depreciation key––Calculation method––Maintain Depreciation Key.

Put necessary data and Click on “Assignment of Calculation”

Put necessary data then save the document and click on “Back key”

Now click on “Activate” key to activate the document and “Ctrl+S” Save it.
AS01–– Create Asset Master
AS11–– Create Sub asset master
F-90–– Purchase/Acquire of Asset (Posting key 31 for vendor and 70 for asset)
AW01N–– Asset explorer
S_ALR_87011965–– Display asset balance
AFAB–– Depreciation Run
F-92–– Sale/Retirement of Asset with customer (Posting key 01 for customer and 75 for
asset)
ABAVN–– Asset Scrapping
ABUMN–– Asset transfer (Within Company code)

S_ALR_87011990–– Asset history sheet
AJRW–– Year change
ABAON–– Asset retirement without customer
ABTIN–– Transfer assets intrercompany
AUVA–– Incomplete asset list
Bank Accounting
Note: House Bank creation already shown at the time of automatic payment programme
creation.
Check Deposit:
In the following steps you will make all the settings necessary for check deposit.
Create and Assign Business Transactions:
In this step you store transaction indicators for check deposit and allocate these indicators
to a posting rule.
You specify this indicator in the "Transaction" field on the initial screen of check deposit.
SPRO––IMG––Financial Accounting––Bank Accounting––Business Transactions––
Check Deposit–– Create and Assign Business Transaction
T. Code–– OT53

Define Posting Keys and Posting Rules for Check Deposit:
In this activity you store the posting keys and posting rules for check deposit.
Creating Keys for Posting Rules
Under this node, you define a posting rule for check deposits. The key determines the
posting rules for general ledger and subledger accounting. The posting rule represents
the business transactions typical of the check deposit, such as:
 Incoming check to check clearing
 Check clearing to customer
 Bank to incoming check
SPRO––IMG––Financial Accounting––Bank Accounting––Business Transactions––
Check Deposit–– Define posting key and posting rules for check deposit.

Click on “Assign accounts to account symbol”

Click on “Create keys for Posting rules”

Click on “define posting rules”

Define Variants for Check Deposit:
In this step you can create your own account assignment variants for check deposit in
order to modify the arrangement and/or selection of account assignment fields according
to your company-specific requirements.
One variant is delivered as a default. It cannot be changed.
If you do not want to work with the standard variant, you can deactivate it. New variants
must be activated after you create them.
SPRO––IMG––Financial Accounting––Bank Accounting––Business Transaction––
Check Deposit–– Define Variant for Check Deposit.
T. Code–– OT45

Company can maintain standard variant for check deposit else create separate variant
clicking on “Create” button.

Select the fields which are require for this variant and “Ctrl+S” Save it.
FCHI–– Check Lot
FCHN–– Display Check Register
FCH5–– Manual Check information creation
FCH6–– Change Check Information (Use for BRS to put check encashment date)
FCH7–– Reprint Check
FCH8–– Reversal of Cancelled Check Payment
FCH9–– Void Issued Checks
FCHU–– Update Check Information in an entry which cut outside the system manually.

Manual Bank Statement:
In the following steps you make all the settings necessary for the manual bank statement.
Create and Assign Business Transactions:
In this step you store an indicator for each business transaction and allocate a posting rule
to each business transaction. Several business transactions usually refer to the same
posting rule.
SPRO––IMG––Financial Accounting––Bank Accounting––Business Transaction––
Payment Transaction––Manual Bank Statement–– Create and Assign Business
Transaction.
T. Code–– OT52

Define Posting Keys and Posting Rules for Manual Bank Statement:
Note: This step is same as “Define posting keys and Posting rules for Check Deposit”
Please refer to page 130-141.
Only difference is for Manual bank statement we need to add Bank Transfer account also.
Define Variants for Manual Bank Statement:
Note: This step is same as “Define Variant for Check Deposit” Please refer to page 141-
143.
Necessary T. Code––
FF67–– Process Manual Bank Statement
SM35–– Batch Posting.
Cash Journal

Create G/L Account for Cash Journal:
In this activity, you create a G/L account, for example 100000, for the cash journal in the
required company code.
SPRO––IMG––Financial Accounting––Bank Accounting––Business Transaction––Cash
Journal––Create GL account for Cash Journal.
T. Code–– FS01

Define Document Types for Cash Journal Documents:
You can select existing document types for cash journal documents, or define new
document types in this activity.
You must have document types for the following postings:
 G/L account postings
 Outgoing payments to vendors
 Incoming payments from vendors
 Incoming payments from customers
 Outgoing payments to customers
Journal––Define Document type for Cash Journal Documents

T. Code–– OBA7
Maintain the Standard Document type.
Define Number Range Intervals for Cash Journal Documents:
You have to define a number range interval for cash journal documents. Each document
then receives a unique number that does not clash with the G/L document number.
Journal––Define Document type for Cash Journal Documents

Put number range and press “Enter” “Ctrl+S” Save it.
Set Up Cash Journal:
To set up a new cash journal for a company code, enter the appropriate data for the
following fields:
 Company code
Company code in which you want to run the cash journal
 Number
Random number for cash journal identification;
You can run several cash journals in each company code
 G/L account
G/L account to which you want to post the cash journal business transactions,
usually the petty cash account.
 Currency

Currency in which you want to run the cash journal. You are free to choose the
cash journal currency.
If you want to run a cash journal whose currency does not correspond to that of
the company code, you have to consider the following details in the
corresponding cash journal G/L account master data:
o The indicator Balances in local currency only should not be set
o The account currency must correspond to the company code currency
You can run several cash journals with different currencies in one cash journal
G/L account. Several cash journals with the same currency in one G/L account is
however not possible.
If you want to run several cash journals in the same currency in one company
code, you have to select different cash journal G/L accounts.
 Cash Journal Closed?
Indicator that a cash journal is closed
 Document types for
o G/L account postings
o Outgoing payments to vendors
o Incoming payments from vendors
o Incoming payments from customers
o Outgoing payments to customers
 Name
Automatic language-dependent cash journal identification name,
for example, Cash journal 1 SAP AG
 Authorization group
Enables access protection for specific objects
 Person 1, Person 2
Contains the names of important people for the cash journal, for example, the
name of the cashier

 Text
Contains additional information for the cash journal
Journal––Set up Cash Journal

Put necessary Data and “Ctrl+S” Save it.
Create, Change, Delete Business Transactions:
In this activity, you can create, change, and delete business transactions for the cash
journal.
Journal––Create, Change, Delete business transaction.

Maintain business transaction as per bank provided by Company and “Ctrl+S” Save it.
Set Up Print Parameters for Cash Journal:
In order to print the cash journal and the cash journal receipts, you have to set up the
corresponding print program parameters per company code.
Journal––Set up print parameters for cash journal.

Maintain standard print programme hence click any standard parameter and copy it then
change the company code and “Ctrl+S” save it.
FBCJ–– Cash Journal
Foreign Currency
Foreign currency configuration requires to those companies who are dealing with foreign
countries.
Exchange rate is two types 1. Direct Quote 2. Indirect Quote
Ex. Local currency is INR and foreign currency is USD
Direct Quote–– 1 USD=66 INR
Indirect Quote–– 1 INR= 0.66(1/66) USD
Foreign Currency Valuation:

In the following steps, you make specifications required for the valuation of foreign
currency balances and open items in foreign currency.
SPRO––IMG––Financial Accounting––General Ledger Accounting––Business
Transactions––Closing––Valuate––Foreign Currency Valuation–– Define Valuation
Methods
T. Code–– OB59

Prepare Automatic Postings for Foreign Currency Valuation:
In this activity you define the numbers of the accounts to which you want the system to
automatically post exchange rate differences when valuating open items and foreign
currency balances.
You can also define the accounts for realized exchange rate differences during open item
clearing. For more information on this, see the Define Accounts for Exchange Rate
Differences activity.
You can use the currency type to control account determination during open item
valuation and exchange rate difference posting. You could, for example, post gains in
local currency and gains in group currency to separate accounts.
When valuating open items the system posts to a balance sheet adjustment account and to
an account for exchange rate differences that occur during the valuation. Exchange rate
differences could be either a gain or a loss. You store the account numbers accordingly.
The valuation of foreign currency balances requires a special key that is assigned the gain
and loss accounts for posting any exchange rate differences that occur during valuation.

You can freely define this key. You then enter it in the master records of the accounts that
you want to valuate. To post the differences that are determined from a group of G/L
accounts to the same gain or loss accounts, enter the same key for all these G/L accounts.
Transactions––Closing––Valuate––Foreign Currency Valuation–– Prepare Automatic
posting for Foreign currency valuation.
T. Code–– OBA1
Click on “KDB”

Put Exchange Loss/Gain account and “Ctrl+S” Save it.

Click on “KDF”

Put Exchange Loss/Gain account also Valuation Loss/Gain account
Create GL in T. Code FS00.
Exchange Loss/Gain- Profit and Loss Account
Valuation Loss/Gain- Balance Sheet Account
Enter Exchange Rates:
Exchange rates are required to:
 Translate foreign currency amounts when posting or clearing or to check an
exchange rate entered manually
 Determine the gain and loss from exchange rate differences
 Evaluate open items in foreign currency and the foreign currency balance sheet
accounts
The exchange rates are defined by period ("valid from").

SPRO––IMG––SAP Netweaver––General Settings––Currencies––Enter Exchange Rates
T. Code–– OB08

Maintain Exchange Rate and “Ctrl+S” Save it.
Note: M- Average Rate, B- Bank Selling Rate, G- Bank Buying Rate
Define Valuation Areas:
In this IMG activity, you define your valuation areas for your closing operations. With
the valuation areas, you can report different valuation approaches and post to different
accounts. You can save the valuation result separately for each document item and use it
for other closing operations (such as sorted lists).
SPRO––IMG––Financial Accounting (New)––General Ledger Accounting (New)––
Periodic Processing––Valuate––Define Valuation Areas

Assign Valuation Areas and Accounting Principles:
In this IMG activity, you assign the desired accounting principles to your valuation areas.
You can use the valuation area for the reclassification or sorted list of payables and
receivables and for foreign currency valuation. You can use the valuation area to apply in
these reports the different valuation requirements of the accounting principles.
SPRO––IMG––Financial Accounting (New)––General Ledger Accounting (New)––
Periodic Processing––Valuate–– Assign valuation area and accounting principle

Put Valuation area and select Accounting Principle which company is following.
FAGL_FC_VAL–– Foreign Currency Valuation
F.05–– Foreign Currency Valuation

Tax on Sales/Purchases
Check Calculation Procedure:
In this activity, you can check and, if necessary, change existing procedures for tax
calculation.
Standard settings
Calculation procedures containing the necessary specifications for the calculation and
posting of taxes on sales/purchases have already been defined in the standard SAP system
for certain countries. Every calculation procedure groups several tax types together into a
condition type (for example, output tax or input tax) in the calculation procedure, and
determines calculation rules for it.
The calculation procedure determines for which amount the individual condition types
are to be calculated. This can be the base amount (total of the expense items and the
revenue items) or a subtotal. The entry in column From Level, determines for which
amount tax is calculated.
SPRO––IMG––Financial Accounting––Financial Accounting Global Settings––Tax on
Sales/Purchases–– Basic Settings–– Check Calculation Procedure.
T. Code–– OBYZ

Click on “Define Procedure”

Put tax procedure and “Ctrl+S” Save it.

Maintain Standard Condition type and Access sequence hence no require to change.
Assign Country to Calculation Procedure:
In this activity, you enter the key for the calculation procedure which determines the
conditions which are allowed per document and which defines the sequence of the
conditions in the document for each country.
Sales/Purchases–– Basic Settings–– Assign Country to Calculation Procedure.
T. Code–– OBBG

Assign Tax Procedure with Country and “Ctrl+S” Save it.
Define Tax Codes for Sales and Purchases:
You have to define a separate tax on sales/purchases code for each country in which one
of your company codes is located.
Each code contains one or more tax rates for the different tax types.
If you have to report tax-exempt or non-taxable sales to the tax authorities, you need to
define a tax rate with the value 0.
Sales/Purchases–– Calculation––Define Tax code for Sales and Purchases
T. Code–– FTXP

Put Tax code and Press Enter.

Maintain Tax percentage.
Output Tax–– Sales Tax
Input Tax–– Purchase Tax
Define Tax Accounts:
In this activity, you specify the accounts to which the different tax types are to be posted.
The system determines these accounts for automatic postings.
Sales/Purchases–– Posting––Define Tax Accounts
T. Code–– OB40

Click “MWS” for Output Tax and “VST” for Input Tax

Put Tax code and GL account number then “Ctrl+S” Save it.
Note: Create GL in FS00. Create a Liability account for Output Tax and Asset account
for Input Tax.

Put tax category “*” in GL account of Sales Tax/ Purchase Tax in T. code FS00

Put tax code in “Tax Category” in GL account of Sales/Purchase in T. Code FS00
Financial Statement Versions
Define Financial Statement Versions:
In this activity:
 You define the versions you need to create a balance sheet and profit and loss
statement.
You can define versions for a specific chart of accounts, for a group chart of
accounts, or without any specific assignment.
 You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the hierarchy.
You can select the criteria that determine which items the accounts are displayed
in. For example, accounts or groups of accounts can be assigned to particular
items based on their balance.
Alternatively, you can also assign functional area intervals at the lowest level of
the structure, instead of account intervals. Either account intervals or functional

area intervals can be assigned to a financial statement item. You must explicitly
define financial statement versions to which functional areas are assigned as such.
You do this by setting the "Fun.area allowed" indicator. This financial statement
version can then also be used by the notes to financial statement in the G/L
account information system.
Transaction––Closing––Document––Define Financial Statement Version
T. Code–– OB58

Put necessary data and Click on “Financial Statement items”

Select the line of Profit & Loss/Balance Sheet and click on “Create Items”

Put the header name under which GL accounts would be assigned

Example of Balance Sheet

Select the header item and click on “Assign accounts”

Press enter and “Ctrl+S” Save it.
Run T. Code–– F.01 and put the necessary fields then execute (F8), Financial statement
will get generate.

Note: This document contains overall FI configuration also tried to capture end user T.
Codes.
Fell free to put your comment and let me know if I missed any point that I can add those
in this file.
Email–– snehashispaul007@gmail.com
*****END*****

Sap fi configuration

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Sap fi configuration