Integrating ROD and Property Records Data with WiDOR eRETR
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The document discusses integrating various property records databases from the City of Madison, Dane County, and the Wisconsin Department of Revenue to streamline workflows and reduce costs. By directly connecting the databases, it eliminates the need to print thousands of paper documents every year, saves time spent sorting and entering redundant data, and ensures consistent property information across systems. The integrated system is expected to save on printing costs, free up an employee's time, and improve data accuracy through automated verification processes.
Integrating ROD and Property Records Data with WiDOR eRETR
- 1. Integrating ROD, Property Records and WiDOR eRETR Data
- 2. Integration – The Old Way Paper Intensive Excessive Printing Redundant Data Entry
- 3. RETR - Current Worflow Daily tasks : Sales Amounts Billing Information Document Number
- 4. Ownership Transfers – Current Workflow
- 6. Modified Workflow Emphasis on Integration eRETR WiDOR Recorded Documents ROD City of Madison County of Dane Property Database Property Database IMAGES & DATA System Interface
- 7. System Interface GCS ROD WiDOR ROD ROD ROD
- 8. Direct Savings and Efficiency Gains Printing No longer printing 80,000 images every year Printing costs of > $5,000 per year Sorting and Data Entry Nearly ¼ of a single employees day dedicated to these tasks
- 9. Additional Benefits of Integration Built-in Data Integrity Party Name Verification Parcel Numbers Feedback Loop – Directly to ROD & DOR Eliminates Unnecessary or Redundant Tasks Eliminates Dependence on Printed Records
- 10. Lessons Learned (so far!) Ask the question Give a little, get a little