2014 LOOP Verification - Members' Briefing
- 1. 1 LOOP Briefing Session Cindy Fong 21 May 2014 Solutions for a living planet Photo: © Bena Smith 2014 LOOP Labelling Scheme and Third-party Verification
- 2. 2 Agenda Preparation of 2014 LOOP labelling award scheme and third-party verification Eligibility Timeline Pre-visit preparation On-site assessment Post assessment Points to note for data input Highlights of LOOP Report 2013 Mutual recognition & credit transfer with other socio- environmental award schemes Q&A
- 3. 3 Eligibility • All LOOP companies that have recorded activity data using the online platform “GHG-Easy” in LOOP assessment areas for a minimum of 9 months between July 2013 and June 2014 are eligible to take part in the third party verification.
- 4. 4 Time Line Date Action LOOP Member WWF 3rd Party APR week of 7th 1st Circular (e-Newsletter) to All LOOP Members re 2014 Verification MAY 8 New Verifier Training 21 Briefing session (Webinar) to LOOP member (onwards) LOOP Team call to member - register to LOOP Labelling Scheme Book 3rd party verification service (Inform WWF of the confirm onsite assessment details) Collect Data, data input onto GHG-Easy (On-going) Prepare documents for onsite assessment JUN (onwards) Onsite assessment JUL (Verifier should complete the audit report within 2 weeks time, and send the report to both LOOP member and WWF.) AUG 31 (Last day to conduct onsite assessment) SEP Review audit report from 3rd party verifier Ranking offices' performance & label class OCT Identify LOOP company cases for media interviews Prepare LOOP Annual Report NOV Announcement of Result & label class DEC LOOP Labelling Award Presentation Ceremony (TBC) Media interviews
- 5. 5 Pre-visit Preparation • Verification arrangement – Pre-assessment Questionnaire – List of qualified verifiers – Verifiers may request the preview of the GHG-Easy reports – Rundown & invite appropriate parties • Invite appropriate parties to attend specific timeslots in on-site assessment according to the itinerary (senior management, property management office, related staff). • Reserve a meeting room and set up a computer/ laptop with the Internet access and a projector https://loop.wwf.org.hk/Verification_Service.aspx • WWF rep’s calendar – Representative from WWF + 1 intern student http://goo.gl/ldjUjO • Assessment Criteria https://loop.wwf.org.hk/Label_Award_Scheme.aspx
- 6. 6 Pre-visit Preparation • Define LOOP boundary – Physical location of the boundary – Floor area of this boundary – No. of staff in this boundary – Are all the staff in this boundary and office-based? • Data integrity – Period (1 July 2013 – 30 June 2014) Equivalent to consumption period (1 June 2013 – 31 May 2014) – Min. 9 months of data is required for verification – Ensure data in all worksheets are within the same period – Identify abnormal record by reviewing online reports • Prepare necessary supporting documents – e.g. electricity bills, travel records, IT equipment records, etc – Previous LOOP verification report(s) for verifier’s reference – https://loop.wwf.org.hk/
- 7. 7 On-site verification • Verification is performed according to the itinerary • Data accuracy in GHG-Easy • Observation (Office tour) • Staff Interview
- 8. 8 Post-Assessment • Correct the wrong data identified during verification asap • Verifier should complete the audit report within 2 weeks time (upon all the supporting documents are collected), and send the report to both LOOP member and WWF.) • Review and the report when you receive it • Follow up with the verifier if you have any questions about report
- 9. 9 Date back function is available upon request. Submit a modification form for our record Please be reminded that there is a one month lag between the GHG-easy calendar and in the data sheets. (Think about your electricity bill in June, which records the consumption in May) Min. 9 months of data is required for verification. The data period is from 2013-07 to 2014-06 (which is referring to the emissions produced from June 2013 to May 2014). Points to note for data input
- 10. 10 URLs for accessing GHG-Easy 2013-07 & 2013-08 2013_07 2013_08 Overall Electricity http://goo.gl/fKh1Kx http://goo.gl/gc8Bxi Lighting http://goo.gl/hIL17R http://goo.gl/27Kj3Y Office equipment http://goo.gl/IigISj http://goo.gl/lyN1HV HVAC http://goo.gl/zNZMpR http://goo.gl/O4WS4G Overseas Business Travel http://goo.gl/plJaAB http://goo.gl/kbEaOD Local Business Travel http://goo.gl/lniWpC http://goo.gl/cy8dta Staff Commuting http://goo.gl/WnM4SV http://goo.gl/b9RlGo Company Vehicle http://goo.gl/kbCIGo http://goo.gl/v0SlHC Paper Use http://goo.gl/n5dZQt http://goo.gl/V0LXcA Water http://goo.gl/GTblD0 http://goo.gl/sofVR7
- 11. 11 DO NOT enter different months records in a single worksheet For all spreadsheet
- 12. 12 Don’t forget to update no. of working days and no. of calendar days from last month On + Sleep + Off = 24 hours Sleep mode = Stand-by mode = power save mode Computer & office equipment Heating, Ventilation and Air Conditioning (HVAC)
- 13. 13 LED spot light /tube ?Does your company own the lighting fixture? Lighting
- 14. 14 • Desktop Computer • Laptop / Notebook • Computer Monitor (15“/ 17“/ 21-22" CRT) • Computer Monitor (15“/ 17" / 19" LCD) • Desk Lamps • Printers • Photocopiers • Fax machines • Scanners • Multifunction Devices • Servers • Refrigerators • Microwave oven • Water Boiler • Others? Computer & office equipment
- 15. 15 Unit: Kilowatt per equipment Heating, Ventilation and Air Conditioning (HVAC)
- 16. 16 Unit: Kilometer (km) Not miles Overseas Business Travel Categorize type of flight and travel class How to handle massive records?
- 17. 17 The calculation is based on the fare amount Local Business Travel
- 18. 18 Inventory increase = purchase order Provide the weight (kg/ream) for other types Paper Use in Printing & Photocopying
- 19. 19 Prepare report #1, #3 & #4 for verifier
- 20. 20 1. Total Carbon Emissions by Source
- 22. 22 4. Carbon Emissions by Individual Source, Trend Analysis
- 23. 23 Reference 2013 LOOP Verification Results Highlights Solutions for a living planet
- 24. 24 LOOP Results Highlights • Page 3 Programme overview • Page 4 – 13 Verification results – Background statistics – Emission data breakdown e.g. Average total carbon emissions per employee = 3.47 tonnes per annum – Effectiveness e.g. change of carbon intensity in various stages – Carbon Performance Index – Organizational and Individual Employee Behaviour Index • Page 14 – 17 Other analyses
- 25. 25 Mutual recognition & credit transfer with other socio-environmental award schemes Awardees of HKAEE environmental labels will receive 2.5 credits in the LOOP labelling verification Verification of Carbon Reduction Certificate and LOOP labelling scheme can take place in one single audit process by the same qualified service provider. HKCSS Caring Company Scheme recognized LOOP companies as fulfilling the criteria in Caring for the Environment adjudication. LOOP companies are eligible to a matching fund granted by the Government up to 50% of the cost of carbon audit /LOOP verification, subject to a ceiling of $30,000.
- 26. 26 Mutual Recognition with HKAEE http://hkaee.org.hk/english/about/benefits/benefits.html
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- 29. 29 Thank you wwf.org.hk Solutions for a living planet
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