2015 LOOP Verification - Member Briefing
- 1. 1 LOOP Verification Briefing 2015 Cindy Fong 14 May 2015 Solutions for a living planet Photo: © Bena Smith
- 2. 2 Agenda Preparation of 2015 LOOP labelling award scheme and third-party verification Eligibility Timeline Pre-visit preparation On-site assessment Post assessment Points to note for data input Reports Capture Assessment criteria and benchmarking Mutual recognition & credit transfer with other socio- environmental award schemes LOOP results highlights Use of LOOP label Q&A
- 3. 3 Eligibility • All LOOP companies that have recorded activity data using the online platform “GHG-Easy” in LOOP assessment areas for a minimum of 9 months between July 2014 and June 2015 are eligible to take part in the third party verification.
- 4. 4 Time line Date Action LOOP Member WWF 3rd Party MAY 14 Briefing session to LOOP member 15 Briefing session to LOOP Verifier (onwards) LOOP Team call to member - register to LOOP Labelling Scheme Book 3rd party verification service (Inform WWF of the confirm onsite assessment details) Collect Data, data input onto GHG-Easy (On-going) Prepare documents for onsite assessment JUN (onwards) Onsite assessment JUL (Verifier should complete the audit report within 2 weeks time, and send the report to both LOOP member and WWF.) 31 (For CarbonSmart Applicant :Deadline of report submission) AUG 31 (Last day to conduct onsite assessment) SEP Review audit report from 3rd party verifier Ranking offices' performance & label class OCT Identify LOOP company cases for media interviews Prepare LOOP Annual Report NOV Announcement of Result & label class DEC LOOP Labelling Award Presentation Ceremony (TBC) Media interviews
- 5. 5 Pre-visit preparation • Verification arrangement – Pre-assessment Questionnaire – List of qualified verifiers • BEC, BV, CLPE, DNV, ITS, Reset, SGS, TUV • Verification fee: $10,500 (1 man day) – Verifiers may request the preview of the GHG-Easy reports and previous LOOP verification report. – Rundown & invite appropriate parties • Invite appropriate parties to attend specific timeslots in on-site assessment according to the itinerary (senior management, property management office, related staff). • Reserve a meeting room and set up a computer/ laptop with the Internet access and a projector – Register the verification date with WWF • WWF rep’s calendar http://goo.gl/ldjUjO
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- 7. 7 Pre-visit preparation • Define LOOP boundary – Physical location of the boundary – Floor area of this boundary – No. of staff in this boundary – Are all the staff in this boundary and office-based? • Data integrity – Period (2014-07 to 2015-06) Equivalent to emission period (1 June 2013 – 31 May 2014) – Min. 9 months of data is required for verification – If your company has participated in LOOP verification before, you are strongly encouraged to keep 12 months record instead of 9 months of record. – Ensure data in all worksheets are within the same period – Identify abnormal record by reviewing online reports
- 8. 8 Pre-visit preparation Verifier will pick any month between 2014-07 and 2015-06 for random spot check.
- 9. 9 Pre-visit preparation • Prepare necessary supporting documents – The supporting document is the raw data for data input – e.g. electricity bills, travel records, IT equipment records, etc • Other logistic – Reserve a meeting room for a whole day on-site verification – Set up a company with Internet access – Login to GHG-Easy for verification – https://loop.wwf.org.hk/Verification_Service.aspx
- 10. 10 On-site verification • Verification is performed according to the itinerary • Data accuracy in GHG-Easy • Observation (Office tour) • Staff Interview
- 11. 11 Post-assessment • Correct the wrong data identified during verification asap • Send the screenshots of revised Total Carbon Emissions by Source, Carbon Emissions Summary, and Carbon Emissions by Individual Source, Trend Analysis (10 individual sources) to verifier for report preparation. • Verifier should complete the audit report within 2 weeks time (upon all supporting documents are collected), and send the report to both LOOP member and WWF. • Review and the report when you receive it. • Follow up with the verifier if you have any questions about report. • For CarbonSmart Applicant, the complete LOOP report should be submitted to HKPC by end of July.
- 12. 12 Date back function is available upon request. Submit a modification form for our record Please be reminded that there is a one month lag between the GHG-easy calendar and in the data sheets. (Think about your electricity bill in June, which records the consumption in May) Min. 9 months of data is required for verification. The data period is from 2014-07 to 2015-06 (which is referring to the emissions produced from June 2014 to May 2015). Points to note for data input
- 13. 13 URLs for accessing GHG-Easy 2014-07 & 2014-08 2014_07 2014_08 Overall Electricity https://goo.gl/5YTbEC https://goo.gl/yFTW6d Lighting https://goo.gl/Px2ILV https://goo.gl/OAj3FY Office equipment https://goo.gl/uwSYpe https://goo.gl/I5QiJ2 HVAC https://goo.gl/lIKrrb https://goo.gl/2Rq196 Overseas Business Travel https://goo.gl/rdtHzm https://goo.gl/jav5WP Local Business Travel https://goo.gl/MFtTdZ https://goo.gl/Xf8QtH Staff Commuting https://goo.gl/YKyV8t https://goo.gl/kbqnMJ Company Vehicle https://goo.gl/bxbWix https://goo.gl/paACPc Paper Use https://goo.gl/Mk6snz https://goo.gl/otuLz2 Water https://goo.gl/OzQP9p https://goo.gl/BCM67H
- 14. 14 DO NOT enter different months records in a single worksheet For all spreadsheet
- 15. 15 Don’t forget to update no. of working days and no. of calendar days from last month On + Sleep + Off = 24 hours Sleep mode = Stand-by mode = power save mode Computer & office equipment Heating, Ventilation and Air Conditioning (HVAC)
- 16. 16 LED spot light /tube ?Does your company own the lighting fixture? Lighting
- 17. 17 • Desktop Computer • Laptop / Notebook • Computer Monitor (15“/ 17“/ 21-22" CRT) • Computer Monitor (15“/ 17" / 19" LCD) • Desk Lamps • Printers • Photocopiers • Fax machines • Scanners • Multifunction Devices • Servers • Refrigerators • Microwave oven • Water Boiler • Others? Computer & office equipment
- 18. 18 Unit: Kilowatt per equipment Heating, Ventilation and Air Conditioning (HVAC) There is no need to input data in “Refrigerators” and “Fir Extinguishers” tables if there is no change of refrigerant amount.
- 19. 19 Unit: Kilometer (km) Not miles Overseas Business Travel Categorize type of flight and travel class How to handle massive records?
- 20. 20 The calculation is based on the fare amount Local Business Travel
- 21. 21 Inventory increase = purchase order Provide the weight (kg/ream) for other types Paper Use in Printing & Photocopying
- 22. 22 Prepare report #1, #3 & #4 for verifier Reports Capture
- 23. 23 Verifier will check the Total Carbon Emissions by Source between July 2014 and June 2015. 1. Total Carbon Emissions by Source
- 24. 24 Verifier will check the reporting year 20140701 - 20150630 3. Carbon Emissions Summary
- 25. 25 Verifier will check the Trend line between July 2014 and June 2015. 4. Carbon Emissions by Individual Source, Trend Analysis
- 26. 26 Assessment criteria and benchmarking Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx
- 27. 27 Assessment criteria and benchmarking Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx
- 28. 28 Assessment criteria and benchmarking Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx
- 29. 29 Assessment criteria and benchmarking Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx
- 30. 30 Assessment criteria and benchmarking Source: http://loop.wwf.org.hk/Label_Award_Scheme.aspx
- 31. 31 Assessment Criteria and benchmarking • Assessment Criteria and benchmarking • https://loop.wwf.org.hk/Label_Award_Scheme.aspx Average scores
- 32. 32 Mutual recognition & credit transfer with other socio-environmental award schemes Awardees of HKAEE environmental labels will receive 2.5 credits in the LOOP labelling verification Verification of Carbon Reduction Certificate and LOOP labelling scheme can take place in one single audit process by the same qualified service provider. HKCSS Caring Company Scheme recognized LOOP companies as fulfilling the criteria in Caring for the Environment adjudication.
- 33. 33 Mutual Recognition with HKAEE Local Schemes Benefits Low-carbon Office Operation Programme (LOOP) Applicable to the awardees of HKAEE - Servicing and Trading Sector for non-SMEs, Servicing Industry Sector for SMEs and Trading Sector for SMEs : •Awardee of Gold, Silver and Bronze will receive 5 points and awardee of Certificate of Merit will receive 2.5 points in LOOP labeling verification. Awardees of the Wastewi$e Certificate and Energywi$e Certificate will receive 2.5 points in the LOOP labelling verification (Maximum credits gained in LOOP verification are 5 points or 5% of total credits). Awardees of Type 2 – Office-based organisations / operational units within Hong Kong of the Carbon Reduction Certificate will be recognised as having fulfilled the major requirement on LOOP labelling verification 8. • http://www.hkaee.gov.hk/english/background/benefits/benefits.html#hkaee
- 36. 36 Reference 2014 LOOP Verification Results Highlights Solutions for a living planet
- 39. 39 Use of LOOP label Marketing Collateral Sustainability Report / Annual Report Business Card Website An Identity Guidelines will be distributed to LOOP Label awardees for reference. Companies should send the artwork of any materials where the LOOP logo is applied to loop@wwf.org.hk for approval Email footer / signature LOOP label should only appear on “soft” media such as stationery, forms and marketing collaterals.
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- 41. 41 Thank you wwf.org.hk/loop Solutions for a living planet
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