TERMINALFOUR t44u 2008 - Mind Mapping for effective content management
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The document discusses how the University of St Andrews used mind mapping to effectively manage the migration of content from 28 old websites to a new information architecture and content management system. Key steps included creating mind maps of the new information architecture and of individual websites, mapping the existing sites to the new structure, setting up the new content management system to match the architecture, automatically numbering and exporting the mind maps to spreadsheets to schedule the content migration, and having students diligently move over 3,000 pages of content from the maps to the new system in 8 weeks.
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TERMINALFOUR t44u 2008 - Mind Mapping for effective content management
- 1. Mind Mapping for effective content management Stephen Evans [email_address] Gareth Saunders [email_address] University of St Andrews www.st-andrews.ac.uk
- 2. 1. The Challenge 2. The Solution
- 4. Every website different
- 5. Some worse than others
- 6. A bit like … Unilever Nestl é Bob Smith Heinz
- 7. Blackwell Scientific Avon Books Mercat Press New Clarion Press A bit like …
- 8. Our aim
- 9. The solution: step 1 New Information Architecture
- 10. Information Architecture report
- 11. External users About the University Visiting St Andrews News and Events Research Prospective Students Alumni Parents Information Architecture report
- 12. Current students e.g. Money Matters Safety and Wellbeing Involve Yourself Career Mattters Academic Matters Information Architecture report
- 13. Current staff e.g. Money Matters Safety and Wellbeing Professional and Personal Development Research Academic Matters Information Architecture report
- 14. The solution: step 2 Mind Map individual websites
- 15. Do you know what a Mind Map is? Show of hands … 1 of 4
- 16. Have you used Mind Maps before? Show of hands … 2 of 4
- 17. Have you used Mind Maps for a Web project before? Show of hands … 3 of 4
- 18. Have you used Mind Mapping software? Show of hands … 4 of 4
- 19. Elements of a Mind Map
- 20. Making the connection
- 21. Small site example
- 22. Central idea
- 23. Branches
- 24. Sub-branches
- 25. Meta data and icons
- 26. Putting it all together
- 27. Large site example
- 28. Full Mind Map
- 30. The solution: step 3 Map existing websites to new IA
- 31. Mind Map new Information Architecture
- 32. Mind Map new Information Architecture
- 33. Mind Map new Information Architecture
- 34. Map existing site to new IA
- 35. Completed new IA for Human Resources
- 36. The solution: step 4 Set-up our Content Management System
- 37. Set-up T4 SiteManager
- 38. Create structure in SiteManager
- 39. The solution: step 5 Migrate content
- 40. Take one Mind Map
- 41. Automatically number the branches
- 42. Export to text
- 43. Import into Excel
- 44. Columns Mind Map reference URL Type of content Instructions Location in SiteManager Schedule of work in Excel
- 45. A highly trained team of elves copy and paste
- 46. The migrated website
- 47. Project management and tracking 1 of 5
- 48. Project management and tracking 2 of 5
- 49. Project management and tracking 3 of 5
- 50. Project management and tracking 4 of 5
- 51. Project management and tracking 5 of 5
- 52. Project management with JCVGantt Pro
- 53. Project management with JCVGantt Pro
- 54. Summary …
- 55. Two web managers
- 56. One month
- 57. Mind Map 28 websites
- 58. Planning new IA took …
- 59. … approx. 10 minutes per website
- 60. Time to create migration schedules …
- 61. … took between minutes and days
- 62. Setup IA in SiteManager …
- 63. … took minutes
- 64. 15 postgraduate students …
- 65. … dilligently moved …
- 66. … 3,000 pages …
- 67. … in 8 weeks
- 68. If it hadn’t been for Mind Maps …
- 69. and Site Manager…
- 70. … we would STILL be migrating content!
- 71. Photos www.sxc.hu www.stockxpert.com Credits Mind Maps www.education-world.com www.mindtools.com www.resourcebank.sitc.co.uk Software www.mindjet.com http://creativecommons.org/ licenses/by-nc-sa/2.5/scotland /
- 72. Mind Mapping for effective content management Stephen Evans [email_address] Gareth Saunders [email_address] University of St Andrews www.st-andrews.ac.uk