360 Degree Data Review_Example
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Minima analyzed 103 terabytes of data from 52 sources for a company over 336 hours. It found that only 1.7% of the data was actively used, 35% had not been accessed in over 3 years, and data was growing at 57% annually which would require $5.77 million in storage costs over 5 years under the status quo. Minima recommends archiving cold data to reduce these costs by 56% and on-premises data by 59% through 2021.
360 Degree Data Review_Example
- 1. Minima, Inc. Confidential1 After indexing 103 terabytes of data comprised of 11 million objects across 52 sources and observing growth and activity for 336 hours we can offer you the following insights about your data: Your Data $5.77 Million In Cap-Ex expenses over the next five years. 987 TB Of unstructured primary data by 2021. 1.7% Active Data Only a fraction of your data is in use. 0.95% Risk Of data is sensitive & poses exposure risk. 11 Upgrades Over the next five years to ensure sufficient capacity. 57% Growth Rate Higher than the 40% enterprise average. Your Future 360˚ Data Review Summary
- 2. Minima, Inc. Confidential2 DATA ANALYSIS
- 3. Minima, Inc. Confidential3 Minima has indexed 103 TB of primary data from 52 sources in the Sample Co. West Data Center. This sample has offered the following insights: 35% of data hasn’t been accessed in over 3 years. This is greater than the typical amount of cold data for similar organizations, and is causing a large amount of cold data to reside on primary enterprise storage. 59% of data hasn’t been accessed in over 1 year. Data Usage
- 4. Minima, Inc. Confidential4 99% of your total data contains no sensitive information based on the configured and extracted sensitive types. Additional analysis is recommended based on classification and content analysis. 27 users in your organization are responsible for virtually all the highly sensitive data. Data Sensitivity 0.95% of your data is sensitive of which 1/3 is highly sensitive.
- 5. Minima, Inc. Confidential5 An exposure review and lockdown should be completed by the owners of highly sensitive data. Data Exposure 84% of your sensitive data is moderately or highly exposed
- 6. Minima, Inc. Confidential6 Data Ownership Data ownership is dominated by the organizations reporting to Donna Mitchell and Thomas Cooper while activity and growth are driven by the organizations reporting to Jason Ward and Brian Bryant. This is commonly an indication of change in business initiatives or usage patterns or adoption of SaaS Cloud Storage services such as Google Docs or Box. 15% of data is orphaned with its users no longer in Active Directory and an additional 10% is highly likely to be orphaned given low activity seen by the users owning the data. 15% of your data is orphaned
- 7. Minima, Inc. Confidential7 Minima has indexed 52 sources. Your top four sources account for 75% of your data. Here is a distribution of data by usage across the top four sources. Data Sources Your top four sources account for 75% of your data
- 8. Minima, Inc. Confidential8 Your organization is heavy on media files which is expected given the nature of your business. Additionally PSTs account for a significant amount of total storage but are on the decline indicating users are adopting other email archival and management processes. Data Types Media files are your dominant file type
- 10. Minima, Inc. Confidential10 Minima has observed a 57% annualized data growth rate in your unstructured data. This is above average but not out of line with companies of your size and complexity. A 57% annual compounding growth rate means that in five years’ time (2021) you will have 987 TB of primary data. That represents a greater than 9.5x increase over today’s data. Data Growth 103 162 255 400 629 987 0 200 400 600 800 1000 1200 2016 2017 2018 2019 2020 2021 TBOFDATA Projected Primary Data by Age Cold Cool Warm Active
- 11. Minima, Inc. Confidential11 A nine fold increase in primary data means an explosion in storage demands. Not only do you need to store the primary data, but backup and replicas will be growing as well. Assuming standard backup, redundancy, and replication policies, and utilization cap of 70%, you will need a total of 5.5 Petabytes of raw capacity in 2021 to store your data. Storage Growth 5.5 Petabytes of raw capacity
- 12. Minima, Inc. Confidential12 $- $- $1 $1 $1 $1 $1 $1 $2 $2 $2 $2 $2 $2 $4 $4 $4 $4 $4 $4 $6 This does not include the person-hours, power & cooling, and rent to house and maintain the storage hardware, nor the time and effort involved in the increasingly frequent upgrades and migrations. Cap-Ex Growth Hardware and related expenses will total $5.7 million over the next 5 years.
- 14. Minima, Inc. Confidential14 A low-cost PetaByte-capacity storage vault that allows you to store, search, and retrieve data with no Capex investment or additional on-premises management overhead. First Class Archive A first class archive allows you to store, search, browse & retrieve objects.
- 15. Minima, Inc. Confidential15 Your 57% annual data growth rate is creating a demand for storage capacity that your budget probably isn’t ready for. Over the next five years you can expect to pay $5.77 Million in cap-ex alone if you continue with a traditional storage strategy. Although the price of storage is coming down, the growth in data outpaces these price reductions. Our model takes into account decreasing per TB hardware expenses, and your budgetary demands are still projected to grow at a staggering rate. Archival Impact – Cap-Ex Archival will reduce cap-ex by 56% $- $1 $1 $2 $2 $3 $3 $4 $4 $5 Millions Cumulative Cap-Ex Comparison STATUS QUO SENARIO MINIMA SENARIO
- 16. Minima, Inc. Confidential16 The real challenge of a high data growth rate is hiding in plain sight: Backups and Replica. Not only are you storing cold data within your primary data, you’re storing it multiple times which is eating up a substantial amount of capacity and driving up utilization and eating budget. A First Class Primary Archive allows you to focus your backup, replica, and disaster recovery policies on the data that matters, and store cold data in a secure place vault. Archival Impact - Data Archival will reduce on-prem data by 59% and reduce total data by 46% - 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 Status Quo Q1 '17 Archival Strategy Q1 '17 Status Quo Q1 '18 Archival Strategy Q1 '18 Status Quo Q1 '19 Archival Strategy Q1 '19 Status Quo Q1 '20 Archival Strategy Q1 '20 Status Quo Q1 '21 Archival Strategy Q1 '21 TBOFDATA Projected Data by Storage Strategy On-Prem Primary Data Archived Primary Data Off Site Replica & Backup
- 17. Minima, Inc. Confidential17 Minima is a vender-neutral data-centric software solution that gives IT unparalleled insight and control over enterprise data. Data-Centric Approach Companies make better decisions when they have a quantitative understanding of their data and meaningful insights into their future.
- 18. Minima, Inc. Confidential18 Unstructured Enterprise Data follows patterns that are neither random nor obvious. These patterns allow for analysis, best practices, and peer analysis, however each organization has unique practices and needs so it is crucial to interpret this report through an informed and company specific lens. Disclaimer
- 19. Minima, Inc. Confidential19 THIS REPORT CONTAINS SAMPLE DATA ONLY Prepared for: Sample Corp. | April 18, 2016 360° Data Review
Editor's Notes
- #4: Change chart font and colour scheme to match deck