Enterprises resource planning

What is an ERP System
Simplistic Definition
ERP - Enterprise Resource Planning
Detailed Definition
“a business strategy and set of industry-domain-
specific applications that build customer and
shareholder communities value network system by
enabling and optimising enterprise and inter-
enterprise collaborative operational and financial
processes”

Objective of The Software
 Facilitates Company-wide integrated Information
Systems Covering all functional Areas.
 Performs core Corporate activities and increases
customer service augmenting Corporate Image.
 Organizes & Optimizes the data input
methodologies systematically.
 To have a fully harmonised online system, which
can integrate with Back Office
 To introduce proper systems and processes which
will not be man dependent

Key characteristics
 Integration is key to ERP
 ERP packages
 Best practices
 Evolving
 Some assembly required

Advantages
 Improved access to Data for operational decision
making
 Elimination of costly , inflexible legacy system
 Upgrade of Technology infrastructure

Tech Stack - Internet
Computing Architecture
2 Tier Application

Application

Application

Application
X
3 Tier

Database

Application
Application
Browser
Java
Application Server
Browser

Production and supply chain
management
Sales and operational level
Demand management
Detailed scheduling
Material requirement planning
Purchasing
Production

Production and supply chain
management
1. Customer Relationship management
2. Sales ordering

Financial and managerial
accounting

Why implement an ERP
System?
 To support business goals
 Integrated, on-line, secure, self-service
processes for business
 Eliminate costly mainframe/fragmented
technologies
 Improved Integration of Systems and Processes
 Lower Costs
 Empower Employees
 Enable Partners, Customers and Suppliers

How should we implement
ERP systems

Obtain the right mix of people,
processes and technology!!

Different phases of ERP
 Pre evaluation Screening
 Evaluation Package
 Project Planning
 GAP analysis
 Reengineering
 Team training
 Testing
 Post implementation

Pre-selection Process

Package Evaluation

Project Planning

Gap Analysis Reengineering Configuration

Implementation
Testing End- user Training
Team Training

Going Live

Post – implementation
Phase

ERP implementation Life Cycle

Competition In the Market!

 Manufacturing Challenges.
 Manufacturing Globally.
 Distribution network spread.
 New Product introduction.
 Lower manufacturing lead time.
 Focus on industry markets.
 Satisfying the needs of customers.
 Develop specific business methods and
processes.
 Integration with third party products.

Demands on the Industry

 Better products at lower costs
 Tough competition
 Need to analyze costs / revenues on a product
or customer basis
 Flexibility to respond to changing business
requirements
 More informed management decision making

What is that ERP enables ?

 Systematic Look into your Systems & procedures
 Optimizing the processes
 Enables you to adapt yourself to new technologies
 Discipline across the functions

Subsystems of ERP
 Store and purchase
 Raw Materials
 Payroll and HRD
 Production Planning and scheduling
 Financial Accounting
 Sales and dispatch
 Export process
 Marketing
 Customer Relationship
 Inter office communication
 Event Tracking
 Inter office data synchronization
 Engineering & Maintenance

Advantages of an ERP
Package?
1. Highly Graphics based User Interface.
2. Readymade solutions for most of the Problems.
3. Integration of all functions ensured.
4. Easy enterprise wide information sharing.
5. Suppliers and Customers can be on-line
communication.
6. Knowledge transfer between industries guarantees
innovation.

Advantages continue
8. Automatic adaptation to new technology.
9. Sales and distribution
10. Purchases
11. Manufacturing
12. Improved access to Data for operational decision
making
13. Elimination of costly , inflexible legacy system
14. Upgrade of Technology infrastructure

Disadvantages
 Expensive and time consuming in implementation
 Difficulty implementing change
 Difficult integrating with other system
 Risk of implementation Failures

Authorization and Security
 User / Password level authentication
 User wise activity permission
 Tracking of changes made by users
 Facility of authorization/approval of
transaction
 Restriction in modifying the transaction
after approval is done

Management Information

 Online follow ups and status information for various
activities
 Consumption mismatch
 Budgeting and control

Special Features
 Remote authorization/approval
 Online remote connection

 Through e-mail

 Through file transfer

Web Notes ERP
 Web based ERP which is offered by Web Notes
Pvt. Ltd.

Advantages
• General
• 100% Web based
• SMS Integration
• Email, print, excel export
• Role based permissions
• Report Builder
• To Do List
• Reminders
• Calendar

Screen shot of Financial
Accounting

Material management screen
shot

Summary

 Optimum utilization of resources
 Customer satisfaction
 Seamless integration between Functions
 Reduced overheads & inventory
 Timely responsiveness
 Market share & image enhancement
 Faster design to manufacturability
 Keep up with technology changes

Enterprises resource planning

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