6 key recom from cndrc meeting on preparedness
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The document provides guidance from a national workshop on disaster preparedness in Nepal. It includes 21 recommendations across 4 areas: institutional strengthening, response preparedness, response coordination and monitoring, and information management. The document then outlines responsibilities and guidance for district-level disaster preparedness planning. It proposes resource mapping, identifying vulnerable areas, forming response committees, and holding a series of coordination meetings to review plans and response resources. Meeting agendas, suggested documents, and reporting formats are provided to facilitate preparedness activities at the district level.
6 key recom from cndrc meeting on preparedness
- 1. Major Recommendations from the National Workshop on Disaster PreparednessEndorsed by the CNDRC 16 April 2010There were a total of 58 recommendations from the 26 district level Lesson Learned Workshops and 2 Regional Workshops held at the end of 2009 and in the beginning of 2010 (website)Now, tried to summarize in the following 21 recommendations from MOHA and other humanitarian partners (website)
- 2. A.Recommendations on Institutional Strengthening
- 3. B. Recommendations on Response Preparedness
- 4. C. Recommendations on Response Coordination and Monitoring
- 5. D. Recommendations on Information Management, joint Assessment and Public Awareness
- 6. District Lead Support Agency (DLSA) Mapping for District Disaster Preparedness Initiatives - 2010
- 7. Responsibilities of District Lead Support Agency (ToR) Support district DP planning exercises in collaboration with all the actorsBrief on objective and outcomes of the workshop to all stakeholderCoordinate with DDRC and organize series of meeting before workshopCoordinate/provide support - technical and financial, data collectionOrientation on key principles of minimum standards for effective response Consider the successes, challenges and gaps highlighted from the pastEnsure participation of all cluster leads/members and other stakeholdersShare the outputs of the DRR initiatives with IASC The information will be posted on the website -NIP for wider communication
- 8. Mapping of the District Lead Support Agency for District DP Planning Activities in 2010
- 10. Guidance Note For Preparing the District Preparedness Planning (DP Plan)
- 11. ObjectivesProvide DDRC to provide the tools on the disaster response preparedness planning activities,
- 12. Achieve a common strategy on district disaster preparedness activities among the national, regional and district level agencies, and
- 13. Designed to help District Authorities, NGOs and UN agencies to manage response effectively during the disasters, Assumptions/Outcomes of from the Guidance NotePreparedness Calendar will be ready at DDRC level (a series of meeting) for coordination MeetingsListing the documents and maps required for response preparedness All documents mentioned in this guidance note are the only suggestions,Resource mapping –agency level Nomination of focal person in every agency,Strengthen the cluster approach for the responseStrengthen coordination mechanisms at the DDRC level
- 14. How to Use GuidelinesPreparedness Calendar for coordination meetings:The Guideline suggests at least three meetings (agenda suggested)
- 15. Review the vulnerable VDCs
- 16. Instruct agencies and government staff to collect key preparedness information.
- 17. Review and update reports on preparedness presented to DDRC/CDO
- 18. Set schedule for flood response coordination meetings
- 19. Review the further need of meetings -can be more than 3 meetings,
- 20. Etc….Suggested Meeting Schedules Preparedness Calendar for coordination meetings:The Guideline suggests at least three + meetings (agenda suggested):First Meeting: Review vulnerable VDCs and instruct agencies and government staff to collect key preparedness information.Second Meeting: Review reports on preparedness information presented to DDRC and CDOThird Meeting: Review updated reports on preparedness information presented to DDRC and CDO and set schedule for flood response coordination meetings.“N” number of Meeting: As per the need, it can be extended the meetings,
- 21. Suggested Key DocumentsMapsDistrict map: road network, river system, VDC boundaries; settlement; 2007-9 flood affected areas;Suggested DocumentsDistrict demographic information (census data)
- 22. District report on last years flood; and other flood years;
- 23. Who What Where Mapping of I/NGOs and UN programs (3 “W”)
- 24. Minutes of Flood Response Review Workshops
- 26. Agenda for 1st, 2nd, 3rd and additional flood preparedness meeting ;
- 28. Meeting minute format ;Contd. Key Document Preparedness DocumentsFlood Preparedness Calendar;
- 29. List of VDCs for identifying those with flood risk;
- 30. Resource Mapping
- 31. Terms of Reference (ToR) of cluster lead/co-lead
- 32. Sharing of National Legislative documents
- 33. Contact database for distribution (www.un.org.np) Flood Response CoordinationDaily / Weekly Monitoring Report Format (suggested)
- 34. Geographic division of responsibilities format (suggested)Agenda for 1st Preparedness MeetingReview the reports of lesson learned workshop, previous meeting minutes, District map showing road, river, VDC & 2009 flood affected areasIdentify disaster vulnerable VDC/wards and its’ potential impact Resource mapping: Who What Where …agencies with resources,Identification of evacuation sites or shelter areas during disastersDiscussion to campaign Disaster Information Awareness Package, Discussion with VDC level Disaster Management CommitteesIdentify the cluster leads/co-leads and agree on its’ ToRContact list of all humanitarian actors in the district (suggested),Date, time and venue of Next Meeting
- 35. Agenda for 2nd Preparedness MeetingReview Flood Preparedness Calendar;Report on Identification of Disaster Risk VDCs and WardsReports from cluster leadsReport on Available Response Resources and discussionReview of Emergency Fund and Emergency Fund NeedsReport on ongoing activitiesIdentification of evacuation sites or Shelters
- 37. Identification and repair of drainage systems
- 38. Formation of VDC level Response CommitteesDate, time, and Next Meeting
- 39. Agenda for 3rd Preparedness MeetingReview Flood Preparedness Calendar;Report on Identification of Disaster Risk VDCs and WardsReports from cluster leadsReport on Available Response Resources and discussion of Response ResourcesReview of Emergency Fund and Emergency Fund NeedsReport on ongoing activitiesIdentification of evacuation sites or Shelters
- 41. Identification and repair of drainage systems
- 42. Formation of VDC level Response CommitteesDate, time, and Next Meeting
- 43. Format #1: Resource Mapping Format(to be filled by each agency and submitted to DDRC)Name of Agency_________________ Location of Stocks:__________________Date of Report: ______________________
- 44. Format #2Potential Partners for flood response:
- 45. Format #3: Sector Leads for flood response
- 46. Format: Daily / Weekly ReportingTo _________________________ From____________________Copied ___________________________ Date of Report:_______Period Covered (which date to which date): __________________Area Covered by Report (District, VDCs, etc): ______________Needs Identification: VDCs affected, number of beneficiaries identified, houses destroyed, etcAssistance Provided: Services and materials provided by GoN, NRCS, I/NGOs, UN, Pvt Companies and others ….Assistance Planned (services and materials provided by GoN, NRCS, I/NGOs, UN, Others etc..)Gaps:_______________________________
- 47. Geographic Division of Responsibilities:
- 48. Thank You
- 49. Thank You