Meeting Architecture

MEETING ARCHITECTURE Arnauts & Partners Ltd

Meetings From training (CME) to a full blown congress over Board meetings and others

Our services: from start to completion Event Conception Pre-event Management On-site Management Post-event Evaluation Objectives Target groups Activities Strategy and communication Meeting budget Negotiation with venues, hotels, transportation, A/V & catering agencies, speakers, local suppliers Full responsibility for a flawless execution From the pick-up at the airport until the participants are on their way home again Post-evaluation and return on investment calculation (if appropriate) Transparent budget follow-up and reconciliation Together with the client

Objectives Start ahead of time Set the objectives S pecific M easurable A ttainable R elevant T ime-based

Target group Who do we want to communicate to? What are the messages? What does work? When is the most favorable period? Where is the most appropriate location? How long should the meeting be?

Activities Straight meeting/congress/exhibition Meeting with exhibition Social event(s) Cultural activities Team building Ancillary program (spouces) Other

Strategy and communication Integrated strategy What do we want to do? What should we do? What can we do? What are we allowed to do? Integrated communication Positioning Branding Vehicles Issues Want Should Can Allowed

Budget 428 800.00 General Total 9 500.00 Other 25 000.00 Logistic support 19 000.00 Printed materials 40 000.00 Transfers 66 000.00 Audio Visuals 62 000.00 Moderators 17 000.00 Speakers 192 300.00 Accomodation Paris/340 pax Budget in € Description

Select Meeting venues Well known congress centers or small cozy places Unlimited number of participants Always with the state of the art audio-visuals

Select Hotels Relationship with all major hotel chains In the hart of a business district or out in the country Modern design buildings or castles

Next step Communication Strategy And plan Follow-up Preferred dates Preferred locations Core Team

Planning Plenary Office + Board E-mail room Cloak-room Congress Bags Distribution Dedicated Area Check-in Entrance Hospitality Transfer Flow After check-in Luggage storage

Catering Food at meetings needs to be a culinary delight to reinforce the success of the event

Logistics Faculty management “ On line” registration Arrival and departure times Arrangements with local vendors

The meeting We will now run the meeting as it is happening

The meeting (Cont’d) The “on-site” management insures that all activities work out according to the planning and that all the logistics run smoothly, from the pick-up of the delegates at the airport or station, their welcome to the venue,...until they return home.

Outcomes Success measurement Budget reconciliation Power of the Meeting Return on Investment Pave the way to a new event

Evaluation planning 5 – Return on Investment 4 – Impact 3 – Application 2 – Learning 1 – Reaction, Satisfaction Planned Action

Evaluation planning (Cont’d) Participants react favorably to the meeting Participants learn new skills Participants use new skills in their jobs A business impact is achieved A return on investment is generated © Copyright 2004 ROI Institute

Why Arnauts & Partners Professional approach whether it is a small or a large event. Flexibility in the services, advice, training, coaching or full blown organization. We think along the lines of the client’s objectives and philisophy in order to work towards the most successful event. Outcomes/Success evaluation. Our strengths are in marketing, PR and communication, associated with logistic and administrative management of the project. You can count on a dedicated, experienced and reliable team of employees, partners, suppliers and sub-contractors .

Meeting Architecture

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Meeting Architecture