Access 02
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This document provides an overview of working with tables and importing/exporting data in Microsoft Access. It discusses searching and modifying data, filtering and sorting tables, primary and foreign keys, indexing tables for faster searching/sorting, and importing/exporting between Access and Excel/text files. The key topics covered are working with large tables using filters and keys, importing/exporting between different formats, and linking Excel/CSV files to import data while maintaining a live connection.
Access 02
- 1. MODULE 2 LEARN MORE ABOUT ACCESS TABLES ALEXANDER BABICH ALEXANDER.TAURUS@GMAIL.COM
- 2. MODULE OVERVIEW • Search. Search and replace. Deleting data • Database formats. Import/export and link tables • Import and link Excel files and CSV files • Working with large tables. Filters. Keys
- 3. LESSON 1:WORKING WITH DATA • Search. Search and replace. Deleting data • Working with large tables. Filters. Keys
- 4. SEARCH AND REPLACE • from Table mode • Find group on the Home tab • CTRL + F, CTRL+H
- 5. MODIFY AND DELETE DATA • 1 - full replacement of the field value • Standard edit keys • Recording indicators Current record with no unsaved changes Current record in the editing mode Current record is blocked by another user
- 7. DATA SORTING • Cannot sort MEMO, hyperlinks and OLE fields • When saving a table, the sorting order is also saved • Sort by multiple fields • Put fields near • priorities are set from left to right (the values in the leftmost column will be sorted first)
- 8. FILTRATION 4 types of filters: • ordinary filter • filter by selection • Filter by form • advanced filter/sort
- 9. KEYS • To recall: • Primary and foreign keys • Simple and composite key • required if it is impossible to guarantee the uniqueness of the record using a single field • combination of multiple fields • Primary Key button on ribbon in DesignView
- 10. INDEXES • To speed up searching and sorting data • Simple and composite indexes • Multiple Column Indexes
- 11. COMPOSITE INDEX Indexes button in the Design mode
- 12. EXERCISE 1. Supplement the database created in the previous module with indexes 2. Apply considered filtering and sorting methods
- 13. LESSON 2:WORKING WITH EXTERNAL DATA • Database formats. Import/export and link tables • Import and link Excel files and CSV files
- 14. IMPORT AND EXPORT • Microsoft Access • Excel • SharePoint lists • Plain text • XML • Outlook • HTML • dBase (dropped in Access 2013; restored in Access 2016) • Paradox (with Access 2007; dropped in Access 2010) • Lotus 1-2-3 (dropped in Access 2010) • ODBC-compliant data containers, including: • Microsoft SQL Server • Oracle • MySQL • PostgreSQL • IBM Lotus Notes • AS 400 DB2
- 15. IMPORT AND LINK SPREADSHEETS
- 16. IMPORT AND LINK SPREADSHEETS • Access supports: • Excel • Lotus 1-2-3 • Both the whole worksheet and the named range • the names of all the fields are in the first line. • the same data type in each cell of one column.
- 17. IMPORT AND LINK SPREADSHEETS
- 18. IMPORT AND LINK SPREADSHEETS
- 19. IMPORT AND LINK SPREADSHEETS
- 20. IMPORT AND LINK SPREADSHEETS
- 21. IMPORT AND LINK SPREADSHEETS
- 22. IMPORT AND LINK SPREADSHEETS
- 23. IMPORT AND LINK DATA FROM TEXT FILES Two main formats: • with fixed widths • with field delimiters , ; TAB …
- 24. UPDATING RELATIONSHIPS You can remove the attached table from the database, and then join it again
- 25. DATA EXPORT
- 26. DATA EXPORT
- 27. DATA EXPORT
- 28. EXERCISE 1. Export your database to any format you choose 2. Create a new database and import data into it
- 29. BOTTOM LINE • Search. Search and replace. Data deletion • Work with large tables.Apply filters.The keys. Indexes • Import - export and link data • Import and Attach Excel and text (CSV) Files
- 30. QUESTIONS?
- 31. SELF-TEST • What types of filters are available in Access? • What are indexes? • What types of keys can you create in the table? • What database formats does Access support for importing or attaching? • What is the feature of importing data from Excel?