![17
• Focus
• Which data you would enter or edit if you started typing
• Options for changing focus
• [Tab]
• [Enter]
• Navigation buttons:
Previous record
Next record
Enter Data (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a
password-protected website for classroom use.](https://image.slidesharecdn.com/access2016module1pptpresentation-160802185751/85/Access-2016-module-1-ppt-presentation-17-320.jpg)
![19
• Access automatically saves new data and changes to existing data as soon as
you move to another record OR close the datasheet
• To change the contents of an existing record, navigate to the field you want to
change and type the new information
• Press [Esc]
• Once to remove the current field’s editing changes
• Twice to remove all changes to current record
Edit Data (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a
password-protected website for classroom use.](https://image.slidesharecdn.com/access2016module1pptpresentation-160802185751/85/Access-2016-module-1-ppt-presentation-19-320.jpg)
Access 2016 module 1 ppt presentation
- 1. 1 Access 2016 Module 1 Getting Started with Access 2016
- 2. 2 • Understand relational databases • Explore a database • Create a database • Create a table • Create primary keys • Relate two tables • Enter data • Edit data Module Objectives © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 3. 3 • Relational database software • Data organized into lists • Examples – customers, products, vendors, employees • Access provides tools that allow • Sorting, grouping, analyzing and reporting data in many different ways Understand Relational Databases (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 4. 4 • Duplicate data minimized • Information is more accurate, reliable and consistent • Data entry is faster and easier • Data can be viewed and sorted in many ways • Information is more secure • Data can be shared and edited by several users simultaneously Understand Relational Databases (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 5. 5 Understand Relational Databases (Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Excel vs. Access Comparison
- 6. 6 • Can start Access in different ways • Database contains different objects • Tables • Queries • Forms • Reports • Navigation Pane displays objects Explore a Database (Slide 1 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 7. 7 Explore a Database (Slide 2 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Objects in a database
- 8. 8 Explore a Database (Slide 3 of 3) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Access objects and their purpose
- 9. 9 • Use an Access template (sample database) or create a blank database • Table Design View • provides the most options for defining fields • Datasheet View • spreadsheet-like view of the data in a table • Data type • Characteristic of a field Create a Database (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 10. 10 Data types Create a Database (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 11. 11 • Essential tasks • Define the fields • Select data type for each field (e.g., numbers, text, dates) • Name the table • Determine how the table will participate in the relational database • Identify primary key • Field that contains unique data for each record Create a Table (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 12. 12 Important database terminology Create a Table (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 13. 13 • Primary key field • Contains data that uniquely identifies each record - No two records can have the exact same entry in primary key field • Helps relate one table to another - One-to-many relationship (one record in one table relates to many records in another table) Create Primary Keys (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 14. 14 Creating a primary key field Create Primary Keys (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 15. 15 • Create a one-to-many relationship • Use a common field to relate tables • Primary key is the “one” side of the relationship • Foreign key is the “many” side of the relationship • One-to-many line shows the link with a “1” on the one side and an infinity symbol on the many side • In Datasheet view, subdatasheet shows related records (records in the many table) Relate Two Tables (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 16. 16 Relate Two Tables (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use. Creating a one-to-many relationship
- 17. 17 • Focus • Which data you would enter or edit if you started typing • Options for changing focus • [Tab] • [Enter] • Navigation buttons: Previous record Next record Enter Data (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 18. 18 Navigation mode keyboard shortcuts Enter Data (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 19. 19 • Access automatically saves new data and changes to existing data as soon as you move to another record OR close the datasheet • To change the contents of an existing record, navigate to the field you want to change and type the new information • Press [Esc] • Once to remove the current field’s editing changes • Twice to remove all changes to current record Edit Data (Slide 1 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.
- 20. 20 Edit mode keyboard shortcuts Edit Data (Slide 2 of 2) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.