New Perspectives: Access.09
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This document provides an overview of action queries, table relationships, and indexes in Microsoft Access 2010. It discusses how to create make-table, append, delete, and update action queries. It also covers defining one-to-one and many-to-many relationships between tables, performing inner and outer joins, and creating self-joins and indexes. The document contains step-by-step instructions and screenshots to illustrate these concepts and tasks.
New Perspectives: Access.09
- 1. Tutorial 9 Using Action Queries and Advanced Table Relationships Microsoft Access 2010 ®
- 2. Objectives XP • Create an action query to create a table • Create action queries to append, delete, and update data • Define many-to-many and one-to-one relationships between tables • Learn about joining tables • Join a table using a self-join • View and create indexes for tables New Perspectives on Microsoft Access 2010 2
- 3. Action Queries XP New Perspectives on Microsoft Access 2010 3
- 4. Action Queries XP • An action query is a query that adds, changes, or deletes multiple table records at a time – Make-table query – Append query • History table – Delete query – Update query New Perspectives on Microsoft Access 2010 4
- 5. Creating a Make-Table Query XP • Create a select query with the necessary fields and selection criteria • In the Results group on the Design tab, click the Run button to preview the results • Switch to Design view to make any necessary changes to the query. When the query is correct, click the Make Table button in the Query Type group on the Design tab New Perspectives on Microsoft Access 2010 5
- 6. Creating a Make-Table Query XP • In the Make Table dialog box, type the new table name in the Table Name box. Make sure the Current Database option button is selected to include the new table in the current database; or, click the Another Database option button and enter the database name in the File Name box. Then click the OK button • Click the Run button, and then click the Yes button to confirm the creation of the new table New Perspectives on Microsoft Access 2010 6
- 7. Creating a Make-Table Query XP New Perspectives on Microsoft Access 2010 7
- 8. Creating an Append Query XP • Create a select query with the necessary fields and selection criteria • In the Results group on the Design tab, click the Run button to preview the results • Switch to Design view to make any necessary changes to the query. When the query is correct, click the Append button in the Query Type group on the Design tab New Perspectives on Microsoft Access 2010 8
- 9. Creating an Append Query XP • In the Append dialog box, select the table name in the Table Name box. Make sure the Current Database option button is selected to include the new table in the current database; or, click the Another Database option button and enter the database name in the File Name box. Then click the OK button. Access replaces the Show row in the design grid with the Append To row • Click the Run button, and then click the Yes button to confirm appending the records to the table New Perspectives on Microsoft Access 2010 9
- 10. Creating an Append Query XP New Perspectives on Microsoft Access 2010 10
- 11. Creating a Delete Query XP • Create a select query with the necessary fields and selection criteria • In the Results group on the Design tab, click the Run button to preview the results • Switch to Design view to make any necessary changes to the query. When the query is correct, click the Delete button in the Query Type group on the Design tab. Access replaces the Show and Sort rows in the design grid with the Delete row • Click the Run button, and then click the Yes button to confirm deleting the records New Perspectives on Microsoft Access 2010 11
- 12. Creating a Delete Query XP New Perspectives on Microsoft Access 2010 12
- 13. Creating an Update Query XP • Create a select query with the necessary fields and selection criteria • In the Results group on the Design tab, click the Run button to preview the results • Switch to Design view to make any necessary changes to the query. When the query is correct, click the Update button in the Query Type group on the Design tab. Access replaces the Show and Sort rows in the design grid with the Update To row New Perspectives on Microsoft Access 2010 13
- 14. Creating an Update Query XP • Type the updated values in the Update To boxes for the fields you want to update • Click the Run button, and then click the Yes button to confirm changing the records New Perspectives on Microsoft Access 2010 14
- 15. Many-To-Many Relationship XP New Perspectives on Microsoft Access 2010 15
- 16. Relationships Between Database XP Tables New Perspectives on Microsoft Access 2010 16
- 17. Relationships Between Database XP Tables New Perspectives on Microsoft Access 2010 17
- 18. Defining M:N and 1:1 XP Relationships Between Tables New Perspectives on Microsoft Access 2010 18
- 19. Joining Tables XP • An inner join is a join in which the DBMS selects records from two tables only when the records have the same value in the common field that links the tables New Perspectives on Microsoft Access 2010 19
- 20. Joining Tables XP • An outer join is a join in which the DBMS selects all records from one table and only those records from a second table that have matching common field values New Perspectives on Microsoft Access 2010 20
- 21. Creating a Self-Join XP • Click the Create tab on the Ribbon • In the Queries group on the Create tab, click the Query Design button • In the Show Table dialog box, double-click the table for the self-join, double-click the table a second time, and then click the Close button • Click and drag the primary key field from one field list to the foreign key field in the other field list New Perspectives on Microsoft Access 2010 21
- 22. Creating a Self-Join XP • Right-click the join line between the two tables, and then click Join Properties to open the Join Properties dialog box • Click the first option button to select an inner join, or click the second option button or the third option button to select an outer join, and then click the OK button • Select the fields, specify the selection criteria, select the sort options, and set other properties as appropriate for the query New Perspectives on Microsoft Access 2010 22
- 23. Creating a Self-Join XP New Perspectives on Microsoft Access 2010 23
- 24. Viewing a Table’s Existing IndexesXP • Open the table in Design view • To view an index for a single field, click the field, and then view the Indexed property in the Field Properties pane • To view all the indexes for a table or to view an index consisting of multiple fields, click the Indexes button in the Show/Hide group on the Design tab New Perspectives on Microsoft Access 2010 24
- 25. Viewing a Table’s Existing IndexesXP New Perspectives on Microsoft Access 2010 25
- 26. Creating an Index XP • Open the table in Design view • To create an index for a single field, click the field, and then set the Indexed property in the Field Properties pane • To create an index consisting of multiple fields, click the Indexes button in the Show/Hide group on the Design tab, enter a name for the index in the Index Name box, select the fields in the Field Name box, and then set other properties as necessary for the index New Perspectives on Microsoft Access 2010 26
- 27. Creating an Index XP New Perspectives on Microsoft Access 2010 27