![• If necessary, return to Design view and type the
criterion for a parameter query ([Enter City], for
example)
• Run the query
Querying a Database 15
Creating and Viewing a Parameter Query](https://image.slidesharecdn.com/access2013ch02-140810191038-phpapp02/85/Access-Chapter-02-15-320.jpg)
Access Chapter 02
- 1. Microsoft Access 2013 Chapter 2 Querying a Database
- 2. • Create queries using Design view • Include fields in the design grid • Use text and numeric data in criteria • Save a query and use the saved query • Create and use parameter queries • Use compound criteria in queries • Sort data in queries Objectives Querying a Database 2
- 3. • Join tables in queries • Create a report and a form from a query • Export data from a query to another application • Perform calculations and calculate statistics in queries • Create crosstab queries • Customize the Navigation Pane Querying a Database 3 Objectives
- 4. Querying a Database 4 Project – Querying a Database
- 5. • Create queries in Design view • Use criteria in queries • Sort data in queries • Join tables in queries • Export query results • Perform calculations in queries • Create a crosstab query • Customize the Navigation Pane Querying a Database 5 Roadmap
- 6. • Tap or click the ‘Shutter Bar Open/Close Button’ to close the Navigation Pane • Tap or click CREATE on the ribbon to display the CREATE tab • Tap or click the Query Design button (CREATE tab | Queries group) to create a new query • Tap or click the table to add to the query • Tap or click the Add button to add the selected table to the query • Tap or click the Close button to remove the dialog box from the screen • Drag the lower edge of the field list down far enough so all fields in the table appear Querying a Database 6 Creating a Query in Design View
- 7. Querying a Database 7 Creating a Query in Design View
- 8. • Double-tap or double-click each field to add to the query Querying a Database 8 Adding Fields to the Design Grid
- 9. Using Text Data in Criterion • Tap or click the Criteria row for the field to produce an insertion point • Type the criterion • Tap or click the Run button (QUERY TOOLS DESIGN tab | Results group) to run the query 9Querying a Database
- 10. • Tap or click the Save button on the Quick Access Toolbar to display the Save As dialog box • Type the name of the query • Tap or click the OK button (Save As dialog box) to save the query Querying a Database 10 Using Text Data in Criterion
- 11. • If necessary, tap or click the Criteria row below the desired field to produce an insertion point • If necessary, delete the current entry • Type the criterion containing the wildcard character (*) Querying a Database 11 Using a Wildcard
- 12. Querying a Database 12 Using a Wildcard
- 13. • With the desired query open, tap or click the Show check box to remove the check mark for a field containing criteria Querying a Database 13 Using Criteria for a Field Not Included in the Results
- 14. Querying a Database 14 Using Criteria for a Field Not Included in the Results
- 15. • If necessary, return to Design view and type the criterion for a parameter query ([Enter City], for example) • Run the query Querying a Database 15 Creating and Viewing a Parameter Query
- 16. Querying a Database 16 Creating and Viewing a Parameter Query
- 17. • Tap or click the Query Design button (CREATE tab | Queries group) to create a new query • Tap or click the table you wish to add to the query • Tap or click the Add button to add the selected table to the query • Tap or click the Close button to remove the dialog box from the screen • Add the desired fields to the query • Add a numeric criterion for a numeric field Querying a Database 17 Using a Number in a Criterion
- 18. Querying a Database 18 Using a Number in a Criterion
- 19. • Open the query in Design view • Enter the criterion with a comparison operator Querying a Database 19 Using a Comparison Operator in a Criterion
- 20. • Open the query in Design view • Add the criteria for two fields in the Criteria row Querying a Database 20 Using a Compound Criterion Involving AND
- 21. • Open the query in Design view • Add criterion for one field to the Criteria row • Add criterion for another field in the or row (the row below the Criteria row) Querying a Database 21 Using a Compound Criterion Involving OR
- 22. • Open the query in Design view • Tap or click just above the column heading in the first column in the grid to select the column • Hold the SHIFT key down and tap or click just above the last column heading to select all the columns • Press the DELETE key to clear the design grid Querying a Database 22 Clearing the Design Grid
- 23. Querying a Database 23 Clearing the Design Grid
- 24. • Open the query in Design view • Tap or click the Sort row below the field you wish to sort, and then click the Sort row arrow to display a menu of possible sort orders • Click the desired sort order Querying a Database 24 Sorting Data in a Query
- 25. • Open the query in Design view • Tap or click an empty field in the design grid • Tap or click the Property Sheet button (QUERY TOOLS DESIGN tab | Show/Hide group) to display the property sheet • Tap or click the Unique Values property box, and then tap or click the arrow that appears to produce a list of available choices • Tap or click Yes and then close the Query Properties property sheet by tapping or clicking the Property Sheet button (QUERY TOOLS DESIGN tab | Show / Hide group) a second time Querying a Database 25 Omitting Duplicates
- 26. Querying a Database 26 Omitting Duplicates
- 27. • Open the query in Design view • Select a sort order in the Sort column for multiple fields Querying a Database 27 Sorting on Multiple Keys
- 28. • Open the query in Design view • Click the Return arrow (QUERY TOOLS DESIGN tab | Query Setup group) to display the Return menu • Tap or click an option corresponding to the values you wish to return Querying a Database 28 Creating a Top-Values Query
- 29. Querying a Database 29 Joining Tables
- 30. • Tap or click the Query Design button (CREATE tab | Queries group) to create a new query • Add two related tables to the new query • Add the desired fields from each table to the query Querying a Database 30 Joining Tables
- 31. Querying a Database 31 Joining Tables
- 32. Querying a Database 32 Joining Tables
- 33. • Open the query in Design view • Press and hold or right-click the join line to produce a shortcut menu • Tap or click Join Properties on the shortcut menu to display the Join Properties dialog box Querying a Database 33 Changing Join Properties
- 34. Querying a Database 34 Changing Join Properties
- 35. • Open the Navigation Pane, and then select the desired query in the Navigation Pane • Tap or click the Report Wizard button (CREATE tab | Reports group) to display the Report Wizard dialog box • Add the desired fields to the query • Follow the remaining steps in the wizard to specify a grouping, sort order, layout and orientation, and title • Tap or click the Finish button to produce the report Querying a Database 35 Creating a Report from a Query
- 36. Querying a Database 36 Creating a Report from a Query
- 37. • Select the query in the Navigation Pane • Tap or click the Form button (CREATE tab | Forms group) to create a simple form Querying a Database 37 Creating a Form for a Query
- 38. • Tap or click the desired query in the Navigation Pane to select it • Tap or click the Excel button (EXTERNAL DATA tab | Export group) to display the Export - Excel Spreadsheet dialog box • Tap or click the Browse button (Export - Excel Spreadsheet dialog box) to display the File Save dialog box • Navigate to the location to save the exported file • Tap or click the OK button (Export - Excel Spreadsheet dialog box) to export the data Querying a Database 38 Exporting Data to Excel
- 39. • Tap or click the ‘Save export steps’ check box (Export - Excel Spreadsheet dialog box) to display the Save Export Steps options • Type the desired name for the steps in the Save as text box • If necessary, type a description for the export steps • Tap or click the Save Export button (Export - Excel Spreadsheet dialog box) to save the export steps Querying a Database 39 Exporting Data to Excel
- 40. Querying a Database 40 Exporting Data to Excel
- 41. • Open the query containing a join • Type the criterion for the desired field Querying a Database 41 Restricting the Records in a Join
- 42. • Open the query in Design view containing a field that can be calculated • Press and hold or right-click the Field row in the first open column in the design grid to display a shortcut menu • Tap or click Zoom on the shortcut menu to display the Zoom dialog box • Type the calculation in the Zoom dialog box • Tap or click the OK button (Zoom dialog box) to enter the expression Querying a Database 42 Using a Calculated Field in a Query
- 43. Querying a Database 43 Using a Calculated Field in a Query
- 44. • Open the query in Design view • Tap or click the field in the design grid to which you wish to add the caption, and then tap or click the Property Sheet button (QUERY TOOLS DESIGN tab | Show/Hide group) to display the properties for the field • Tap or click the Caption box, and then type the desired caption • Close the property sheet by tapping or clicking the property Sheet button a second time Querying a Database 44 Changing a Caption
- 45. Querying a Database 45 Changing a Caption
- 46. • Create a new query for a table containing fields for which you can calculate statistics • Tap or click the Totals button (QUERY TOOLS DESIGN tab | Show/Hide group) to include the Total row in the design grid • Add the field for which you wish to total • Tap or click the Total row for the added field • Tap or click the Total arrow to display the Total list • Select the desired calculation for Access to perform Querying a Database 46 Calculating Statistics
- 47. Querying a Database 47 Calculating Statistics
- 48. • Add a field to the query containing statistics for which you wish to add criteria • Tap or click the Total row in the desired column • Tap or click the Total arrow for the added field to produce a Total list • Tap or click Where • Type the criterion in the Criteria row Querying a Database 48 Using Criteria in Calculating Statistics
- 49. Querying a Database 49 Using Criteria in Calculating Statistics
- 50. Querying a Database 50 Using Grouping
- 51. Querying a Database 51 Crosstab Queries
- 52. • Tap or click the Query Wizard button (CREATE tab | Queries group) to display the New Query dialog box • Tap or click Crosstab Query Wizard (New Query dialog box) • Tap or click the OK button to display the Crosstab Query Wizard dialog box • Follow the instructions in the wizard to select the row and column headings for the query, and then name the query Querying a Database 52 Creating a Crosstab Query
- 53. Querying a Database 53 Creating a Crosstab Query
- 54. • If necessary, tap or click the Shutter Bar Open/Close Button to open the Navigation Pane • Tap or click the Navigation Pane arrow to produce the Navigation Pane menu • Tap or click the desired option to organize the Navigation Pane Querying a Database 54 Customizing the Navigation Pane
- 55. Querying a Database 55 Customizing the Navigation Pane
- 56. • Create queries using Design view • Include fields in the design grid • Use text and numeric data in criteria • Save a query and use the saved query • Create and use parameter queries • Use compound criteria in queries • Sort data in queries Chapter Summary Querying a Database 56
- 57. • Join tables in queries • Create a report and a form from a query • Export data from a query to another application • Perform calculations and calculate statistics in queries • Create crosstab queries • Customize the Navigation Pane Querying a Database 57 Chapter Summary
- 58. Chapter 2 Complete Microsoft Access 2013