Accounting Basics terminologies principles
- 1. Basic Concepts of Financial Accounting Introduction to Business And Technology
- 2. The Basic Accounting Equation • Financial accounting is based upon the accounting equation. Assets = Liabilities + Owners' Equity – This is a mathematical equation which must balance. – If assets total $300 and liabilities total $200, then owners' equity must be $100.
- 3. The Basic Accounting Equation • The balance sheet is an expanded expression of the accounting equation.
- 4. The Basic Accounting Equation Balance Sheet Assets Liabilities and Owners’ Equity Cash 5,000 Liabilities Accounts receivable 7,000 Accounts payable 8,000 Inventory 10,000 Notes payable 2,000 Equipment 7,000 Total liabilities 10,000 Owners’ equity 19,000 Total assets 29,000 Total liabilities and owners’ equity 29,000
- 5. Assets • Assets are valuable resources that are owned by a firm. – They represent probable future economic benefits and arise as the result of past transactions or events.
- 6. Liabilities • Liabilities are present obligations of the firm. – They are probable future sacrifices of economic benefits which arise as the result of past transactions or events.
- 7. Owners' Equity • Owners' equity represents the owners' residual interest in the assets of the business. – Residual interest is another name for owners' equity.
- 8. Owners' Equity • Owners may make a direct investment in the business or operate at a profit and leave the profit in the business.
- 9. Owners' Equity • Yet another name for owners' equity is net assets. – Indicates that owners' equity results when liabilities are subtracted from assets. Owners’ Equity = Assets – Liabilities
- 10. The Basic Accounting Equation • Both liabilities and owners' equity represent claims on the assets of a business.
- 11. The Basic Accounting Equation • Liabilities are claims by people external to the business.
- 12. The Basic Accounting Equation • Owners' equity is a claim by the owners.
- 13. A transaction may do one of several things: • It may increase both the asset side and the liabilities and owners' equity side. • It may decrease both the asset side and the liabilities and owners' equity side.
- 14. A transaction may do one of several things: • It may cause both an increase and a decrease on the asset side. • It may cause both an increase and a decrease on the liabilities and owners' equity side.
- 15. A transaction may do one of several things: • Regardless of what transaction occurs, the accounting equation must be in balance after the transaction is analyzed.
- 16. Transaction Analysis O Ow wn ne er rs s’ ’ O Or ri ig gi in na al l I In nv ve es st tm me en nt t ASSETS = LIABILITIES + OWNERS’ EQUITY Cash +$50,000 H.Jacobs, capital +$50,000
- 17. Transaction Analysis B Ba an nk k L Lo oa an n ASSETS = LIABILITIES + OWNERS’ EQUITY Cash +$20,000 Notes Payable +$20,000
- 18. Transaction Analysis R Re en nt t ASSETS = LIABILITIES + OWNERS’ EQUITY Cash –$12,000 Prepaid rent +$12,000
- 19. Transaction Analysis I In nv ve en nt to or ry y ASSETS = LIABILITIES + OWNERS’ EQUITY Inventory +$30,000 Accounts Payable +$30,000
- 20. Transaction Analysis E Eq qu ui ip pm me en nt t ASSETS = LIABILITIES + OWNERS’ EQUITY Cash –$25,000 Equipment +$25,000
- 21. Transaction Analysis ASSETS Cash Prepaid Rent Inventory Equipment +50,000 +20,000 –12,000 +12,000 +30,000 –25,000 +25,000 33,000 12,000 30,000 25,000
- 22. Transaction Analysis LIABILITIES OWNER’S EQUITY Accounts Payable Notes Payable H.Jacobs, Capital +50,000 +20,000 +30,000 30,000 20,000 50,000
- 23. Transaction Analysis Balance Sheet Assets Liabilities and Owners’ Equity Cash 33,000 Liabilities Accounts receivable 12,000 Accounts payable 30,000 Inventory 30,000 Notes payable 20,000 Equipment 25,000 Total liabilities 50,000 H.Jacobs, capital 50,000 Total assets 100,000 Total liabilities and owners’ equity 100,000
- 24. Revenues and Expenses • Revenues increase owners' equity. • Expenses decrease owners' equity.
- 25. Revenues • Revenues are inflows of assets (or reductions in liabilities) in exchange for providing goods and services to customers. – A retail store such as Wal-Mart earns revenues by selling goods to customers. – A CPA firm earns revenues by providing services such as tax return preparation or auditing.
- 26. Revenues • Critically important point: – Cash need not be received in order for revenue to be recorded. – Revenues are earned when a company does what it is supposed to do according to a contract.
- 27. Revenues • Accounts receivable are promises by a customer or client to pay cash in the future.
- 28. Revenues • A related concept concerns cash received before a service is performed or goods are delivered.
- 29. Consider the following example: • A magazine company receives $24, which represents a year's subscription. • The subscriber, of course, pays in advance.
- 30. Consider the following example: • The magazine company may not record revenue because it has not earned revenue yet.
- 31. Consider the following example: • To earn revenue, it must send the subscriber one magazine a month for twelve months.
- 32. Consider the following example: • It owes magazines to the subscriber and thus has a liability (called Unearned Revenue), not revenue.
- 33. Consider the following example: • As magazines are sent, revenues may be recorded.
- 34. Consider the following example: • Unearned revenues are usually settled by the performance of a service, unlike other liabilities which are usually settled by the payment of cash.
- 35. Revenues A Ac cc co ou un nt ts s R Re ec ce ei iv va ab bl le e ASSETS = LIABILITIES + OWNERS’ EQUITY Cash +$200 Accounts receivable +$400 H.Jacobs, capital Service revenue +$600
- 36. Revenues U Un ne ea ar rn ne ed d R Re ev ve en nu ue e ASSETS = LIABILITIES + OWNERS’ EQUITY Cash +$100 Unearned revenue +$100
- 37. Expenses • Expenses occur when resources are consumed in order to generate revenue. • They are the cost of doing business. – Examples include rent, salaries and wages, insurance, electricity, utilities, and the like.
- 38. Expenses E Ex xp pe en ns se es s ASSETS = LIABILITIES + OWNERS’ EQUITY Cash –$700 H.Jacobs, capital Salary expense –$700
- 39. Expenses • A critically important point similar to that for revenues holds true for expenses. – A business need not pay out cash in order to have to record that an expense has occurred.
- 40. Expenses • A critically important point similar to that for revenues holds true for expenses. – If a repairman comes to the business to work on the air conditioning system, then the business has a repair expense even though that work may be charged to its account.
- 41. Expenses • A critically important point similar to that for revenues holds true for expenses. – The company will have a liability which it will settle later with the payment of cash.
- 42. Expenses • The word "payable" is usually used in a liability title.
- 43. Examples of Payables • Notes payable—written obligations. • Accounts payable—unwritten obligations that arise in the normal operations of a business. • Wages payable.
- 44. Examples of Payables P Pa ay ya ab bl le e A Ac cc co ou un nt ts s ASSETS = LIABILITIES + OWNERS’ EQUITY Utilities payable +120 H.Jacobs, capital Utility expense –$120
- 45. Sales of Inventory • Sales of inventory contain both revenue and expense components.
- 46. Sales of Inventory • A revenue transaction exists because an asset has been obtained and goods have been provided to customers.
- 47. Sales of Inventory • An expense transaction exists because an asset has been consumed to generate the revenue.
- 48. Sales of Inventory • The resulting expense is called cost of goods sold.
- 49. Sales of Inventory Sales of Inventory ASSETS = LIABILITIES + OWNERS’ EQUITY Accounts receivable +$4,000 Inventory –2,200 H.Jacobs, capital Sales revenue +$4,000 Cost of goods sold –$2,200
- 50. Adjustments to Accounts • Several adjustments must be made to accounting records at the end of the accounting period.
- 51. Adjustments to Accounts • A balance in an account may need to be adjusted because of the passage of time and the occurrence of events in that time period.
- 52. Adjustments to Accounts • An amount may not have been recorded in an account at all. – The amount will have to be recorded before the financial statements are prepared so that all the information will be correct.
- 53. Revenues and Expenses • Remember that four transactions affect owners' equity. – Owner investments increase owners' equity. – Owner withdrawals decrease owners' equity. – Revenues increase owners' equity. – Expenses decrease owners' equity.
- 54. Simple Balance Sheets and Income Statements • The end result of the accounting process is the preparation of financial statements.
- 55. The Balance Sheet • The balance sheet shows a firm's assets, liabilities, and owner's equity at one point in time. – The date on the balance sheet will be a single date, such as December 31 or June 30.
- 56. Balance Sheet January 31, 2000 Assets Liabilities and Owners’ Equity Cash $ 32,500 Liabilities Accounts receivable 4,400 Accounts payable $ 30,000 Prepaid rent 11,000 Unearned revenue 50 Inventory 27,800 Utilities payable 120 Equipment 27,792 Interest payable 133 Total assets $100,492 Notes payable 20,000 Total liabilities 50,303 H.Jacobs, capital 50,189 Total liabilities and owners’ equity $100,492
- 57. The Income Statement • The income statement summarizes a firm's revenues and expenses for a period of time. – The date on the income statement will be a phrase such as, "For the month ended July 31," or "For the year ended December 31."
- 58. The Income Statement • If revenues exceed expenses, then the result is net income. • If expenses exceed revenues, then the result is a net loss.
- 59. The Income Statement • Only revenues and expenses appear on the income statement. – Students sometimes think that cash is a good thing and should appear on the income statement. – Cash is an asset and so will appear on the balance sheet.
- 60. Income Statement For the Month Ended January 31, 2000 Revenues Sales $ 4,000 Service 650 Total revenue 4,650 Expenses Cost of goods sold 2,200 Rent 1,000 Salary 700 Depreciation 208 Interest 133 Utilities 120 Total expenses 4,361 Net income $ 289
- 61. The Statement of Owners' Equity • The statement of owners' equity summarizes the changes that took place in owners' equity during the period under review.
- 62. The Statement of Owners' Equity • It will have the same date as does the income statement. • It shows results over a period of time, not just at one point in time.
- 63. The Statement of Owners' Equity • The statement starts with the beginning balance of owners' equity and adds in any owner investment and net income. • If there are withdrawals, then they are subtracted, as is a net loss.
- 64. The Statement of Owners' Equity • A business will have either a net income or a net loss, not both.
- 65. The Statement of Owners' Equity Statement of Owners’ Equity For the Month Ended January 31, 2000 Balance, January 1 $ 0 Investment by owner $ 50,000 Net income 289 Withdrawal by owner (100) Balance, January 31 $ 50,189
- 66. Relationship Between Balance Sheet and Income Statement • Changes in net income, owner contributions, and owner withdrawals, all of which affect owners' equity, explain changes in net assets.
- 67. Forms of Business Organization • Profit-oriented enterprises can be organized in one of three ways. – Sole proprietorships – Partnerships – Corporations
- 68. Basic Concepts of Financial Accounting End of Accounting Basics