Afid project monitoring and evaluation practices and lessons
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The document provides a summary of a monitoring and evaluation review conducted in 2013 on two projects implemented by AFID in Eastern and Central Africa. It summarizes the progress and performance of the projects against targets in areas such as generation of agricultural technologies, capacity building, and enabling policies. It also discusses AFID's experience using M&E tools, the benefits of M&E in improving reporting and project implementation, challenges faced in operationalizing indicators, and recommendations for strengthening M&E in future projects.
Afid project monitoring and evaluation practices and lessons
- 1. MONITORING AND EVALUATION REVIEW , 2013 Implementing Partner: AFID Presented by: Rosemirta Birungi Programs Manager, AFID & Country Project Leader Nairobi, August, 2013 afid_eca@yahoo.com rosemirt@yahoo.com Progress Highlights on Project M&E and Lessons Learnt
- 2. BACKDROP 2011 (Completed Project) • Title: Exploiting Market Opportunities for value-added dairy and meat products in ECA • Participating countries: Rwanda, Uganda, Kenya. Tanzania and Ethiopia 2013 (On-going project) • Title: Up-scaling Feed Packaging and Conservation Innovations for Drought Management in Pastoral Systems of Eastern and Central Africa Participating countries: Uganda, Kenya&Tanzania
- 4. Demand for the technology/innovation : Unhygienic, unsafe roast techniques and poor environment
- 5. Demand for the technology/innovation: Roadside Vendors Exposure of roasted meat to contaminants (Physical and Airborne)
- 6. Multilevel Meat Roasting Stove Structure Design of HYQUASSEE Meat Roasting Stove PROJECT INTERVENTION
- 7. PROGRESS AND PERFORMANCE OF THE PROJECTS (TARGETS VS ACTUAL) Result Targets (Regional) Actual (Uganda) Result 1: Generation of Demand Driven Agricultural Technologies and Innovations enhanced 1.1: Number of dairy and meat value addition technologies /innovations identified Sixteen (16) technologies/innovat ions to be identified •Thirty eight (38) technologies identified and categorized •Eight (8) technologies/ innovations were validated and pilot tested 1.1: Number of Gender responsive technologies made available for pilot testing 4 5 Result 2: Promote enabling policies for enhancing value addition in the dairy & meat sub- sectors Number of policy constraints to exploiting market opportunities of meat and dairy products identified and documented - Number of policy options that ehance access to use of resources by men , wome, youth recommended to polivy makers Four (4) policy constraints 4
- 8. Result Targets (Regional) Actual (Uganda) Result 3: Strengthened Capacity for implementing agricultural research for development in ECA sub region Number of stakeholders who have acquired knowledge and skills through short term trainings Five hundred (500) value chain actors have acquired knowledge and skills for exploiting market opportunities of dairy and meat products One hundred and eighty (199) value chain actors: sensitized and trained 18 mid career Grads. (through ToT) 181 VCAs (117 :M, 64:F) Number of VCAs trained on identified capacity building needs 200 83 meat and milk VCAs Number of VCAs benefiting from logistical support of technologies/innovation for VA, Processing, & marketing 60 80
- 9. EXPERIENCES IN USING THE M&E TOOLS How AFID was implementing M&E activities ( baseline, data collection, reporting etc)? 1st : After ASARECA M&E training AFID committed to institutionalize M&E by setting up a function under Project Management Unit (addendum to Project Implementation & project development fns) 2nd : Customized and Produced copies of Indicator Protocol Worksheets ( for every Result’s indicators) 3rd : Every activity progress report was mandated to fill in the IP worksheet as annex 4th : M&E feedback would inform the next activity (reference to concerns and recommendations for progress)
- 10. BENEFITS OF M&E Streamed lined reporting Enhanced consciousness in project members-every time they questioned the indicators (both progress and result indicators) Improved quality of reporting to across wide stakeholders (snapshots, activity reports, technical and financial)
- 11. Field Briefs for World Bank Team
- 12. Use of M&E Field
- 14. M&E: CHALLENGES FACED Operationalising activity words: To work out measurable parameters E.g. Promotion ; what parameters will measure to promotion???? Participation ; as a Process or output or outcome? Farmers connected /benefited /accessing to e.g. Research, markets , policy Regional harmonisation of indicators and progress markers Making M&E a priority across partners (diverse profile): No PMPs, IPS and M&E reports
- 15. RECOMMENDATIONS AS A WAY FORWARD During inception meetings , ASARECA M&E should attend or make it imperative for the project team to submit an M&E Plan (revised in relation to Inception) Put in place a mechanism for follow-up at implementation level in addition to getting feedback from PMs Develop and circulate a Glossary of terms
- 16. ANY FOLLOW-UP?, By ASARECA There has been no follow-up, No official feedback report from ASARECA BUT informal feedback pointed out that the WB Review team was impressed by the advancement Indicators for increasing Uptake Observed: A number of roadside meat roasters from different spots in Urban and peri urban, have fabricated the stove but these efforts are not documented/followed up
- 17. HOW YOU CARRIED OUT DATA QUALITY ASSESSMENTS (DQA) We developed a policy (operational) for activity implementation We had a Statistician on the team Not much was done because the process is participatory, yet AFID lacked a team to support the M&E staff. Diversity in project activities made it difficult to monitor data quality
- 18. THANK YOU.