Application Rationalization and Portfolio Management solution
Download as PPTX, PDF5 likes2,743 views
The document outlines a process for optimizing an organization's IT portfolio through application rationalization. It involves analyzing applications based on criteria like performance, risk, business criticality and compliance to identify optimization opportunities. Applications are then scored and decisions made on consolidation, replacement or retirement. The process results in cost savings, improved efficiency and meeting business needs through eliminating redundancy, rationalizing applications and prioritizing high-value projects.
Application Rationalization and Portfolio Management solution
- 1. Providing: • Cost Savings • Improved Efficiency • Maximized ROI www.carolynsreid.com 1
- 2. • Implement major IT modernization • Replace Legacy systems • Move systems to the cloud • Consolidate databases • Eliminate redundancy and rationalize agency’s applications • Improve management of Federal projects/ stop failing projects • Deliver meaningful functionality in a timely manner • Develop a long range IT vision or roadmap What are the Issues/ Pains? 2
- 3. Prioritize IT Resource Project and Fund Roadmap Analysis Portfolio Projects This results in improved efficiency and meets the business needs. 3
- 4. 4
- 5. From Concept to Benefit: Results of this process: portfolio of the highest value investments with assurance that resource capacity meets demand and IT is implementing optimized improvements needed for the organization’s applications and systems. 5
- 6. Here we see where we need to investigate systems and applications to look at issues around performance, risk, business criticality and cost. 6
- 7. 7
- 8. We need to drill down on IT systems and applications that are not performing well, risky, don’t fit the process or aren’t satisfying users. 8
- 9. We have applications that do not fit the process, are risky and have other performance issues. We need to make decisions about these applications. 9
- 10. The scores provide valuable information for optimizing decisions. 10
- 11. 11
- 12. We can combine similar projects into programs for efficiency 12
- 13. 13
- 14. 14
- 15. Looking at Priorities and Resource capacity/ demand to ensure the the Portfolio of projects provides maximum value and projects are successful. www.carolynsreid.com 15
- 16. What do we need to know to make decisions about our IT Applications and systems? Process fit Finding: User satisfaction • Redundancy • High maintenance cost Amount of risk • Lack of support Adherence to technical standards Compliance issues • Performance • Security issues Business criticality • Data integrity issues Redundancy • Poor performance • Threat of system failure/ outage • Not meeting business needs • Inefficiency • Lack of flexibility, adaptability, agility With this specific information, we can score and analyze to support critical decisions. 16
- 17. Improved decisions Cost Savings Improve Efficiency Meet Business Needs and tie IT efforts to Strategic Plan Eliminate Redundancy Phased approach for quick wins Improve Project Management With this specific information, we can score and analyze to support critical decisions. 17
- 18. Key Features Benefit Change Management Robust stakeholder analysis, communications planning, process transition mapping minimizes risk of project failure Phased Approach Ensures solution is implemented at appropriate pace for the organization, utilizing phased approach to achieve quick wins & ensure project success. Objective Criteria for Repeatable approach to develop objective criteria to Decision Making ensure that the organization makes decisions based on information that supports the desired outcomes. Portfolio Management Gives the organization flexibility to handle change: Method Budget cuts, funding delays, short staff, changing mandates, changing strategy. How do we ensure success? 18
- 19. Carolyn Reid csreid1@cox.net 602-882-5292 Utilizing expertise in: www.carolynsreid.com Portfolio Management Risk Management / Mitigation Change Management Application Rationalization Program Management Utilizing best practices to provide proven solutions with track record for cost savings, improved efficiency, maximized ROI and optimized decisions 19