Approval proposal format of NHRC

Research Proposal Approval Format
Research Title:
Nepal Health Research Council (NHRC)
P.O. Box: 7626, Ramshah Path, Kathmandu, Nepal
Tel: +977-1-4254220, 4227460, Fax: +977-1-4262469
E-mail: nhrc@nhrc.org.np, Website: http://www.nhrc.org.np
For Official Use Only
(Please see the check list before Registration of the application form)
Registration No.:
Registration Date:
Approved Date:
Name of PI:
Total Budget of the Project:
NHRC Processing Fee:
Research Site:
Tentative Date of Initiating the Project:
Duration of the Research Project:
Name of Internal Reviewer:
Name of External Reviewer:
Signature & Seal of NHRC:

NHRC/RES/PROP/Approval
2
Part – I
Administrative Information
1. Research Title:
2. Name and Title of Principal Investigator responsible for the proposed
research:
Last (Surname) Middle (if any) First name
Nationality:
Citizenship Number with district name from where it was obtained (only for
Nepali)
Passport Number (only for non Nepali citizen):
Signature: Date:
Postal Address:
Telephone No.:
Mobile No.:
Fax No.:
e-mail:
Alternate e-mail:
3. Full name of the Institution associated with the Principal Investigator (if
applicable) :
Designation:
Postal Address (if different from the address given above):
Passport size
photograph

3
Telephone No.:
Fax No.:
e-mail:
Website:
4. Declaration of the head of the Institution (if applicable)
If the proposed research is approved, we will allow him/her to conduct the
research in this institution.
Signature: Date:
Designation:
Name of the Institution
Contact/Postal Address:
Telephone No.:
Fax No.:
Institutional e-mail:
Website:
5. Name and Title of Co-investigators responsible for the proposed research
(Use the similar format if more than one):
Nationality:
Citizenship Number with district name from where it was obtained (only for
Nepali)
Passport Number (only for non Nepali citizen):
Affiliated Institution (if applicable):
Passport size
photograph

4
Designation:
Signature: Date:
Postal Address (if different from the address given above):
Telephone No.:
Fax No.:
e-mail:
(Use additional sheet if necessary)
6. List the name(s) and institutional affiliation to the researcher(s) (other than
co-investigator) to assist your project in Nepal and abroad (if any)
Name Institution and Address
(a)
(b)
7. List the name(s) of Nepali researcher(s) (other than co-investigator) or
Nepalese Institution/hospital/NGO(s) etc. from whom you may seek co-
operation (if any)
(a)
(b)
8. List major equipment(s) in relation to your research project you plan to
bring/import to Nepal (If applicable)
(a) ………………
(b)……
8.1List details of all specimen(s) (if any) that you may transport from Nepal
in relation to your research.
(a)

5
(b)
(c)
(d)
8.2 Country of Destination:
Name of Institution:
8.3 Mode of Transportation of Specimen
8.4 How will you ensure duplicate specimens remain in the country?
……………………………………………………………………………
(If necessary use additional sheet)
9. Is this research part of your Thesis?
Yes No
If yes,
For what degree and in which subject?
From which university?
From which country?

6
Part – II
Financial Information
10.Research Title:
11.Name of the funding organization:
Contact information of funding organization or agency:
Postal Address:
Telephone No.:
Fax No.:
e-mail:
Contact person at the funding organization or agency:
Designation:
Total amount of funds (in NRs / US $) allocated for the proposed research
project:
Itemized budget (in detail) and justify the resources required for the proposed
research work (use additional sheet)

7
Part – III
Research Proposal Description
12.Research Title:
13.Proposal Summary (maximum 500 words):

8
14.Introduction:
14.1Background of Study (maximum 500 words):
14.2Statement of the Problem and Rationale / Justification (maximum 500
words)

9
14.3Conceptual framework
14.4Research Objectives / purpose / aim of the study:
General
Specific

10
15.Research Design and Methodology
Research Method
Qualitative Quantitative Combined
Study Variables:
Type of Study (Specify):
Study Site and Its Justification:
Study Population (Specify):
Study Unit:
Sampling Methods / Techniques (Specify):
Sample size (with justification):

11
Criteria for Sample Selection:
Data Collection Technique / Methods (Specify):
Data Collection Tools: (please attached in annex)
Pre-testing the Data Collection Tools (if applicable):
Validity and Reliability of the Study Tools:
Potential Biases (if applicable):
Limitation of the Study:

12
16.Plan for Supervision and Monitoring:
17.Plan for Data Management and Analysis:
18.Expected Outcome of the Research:
19.Plan for Dissemination of Research Results:
20.Plan for Utilization of the Research Findings (optional):
How is the research project going to strengthen the research capability of the
host institution: Nepali Researcher (if submitted from abroad):

13
21.Work Plan (should include duration of study, tentative date of starting the
project and work schedule / Gantt chart):

14
Part – IV
Ethical Consideration
22. Regarding the human participants:
Are human participants required in this research? If yes, provide justification.
Yes (provide justification) No
How many participants are required for the research? Explain.
What is the frequency of the participant’s involvement in the research?
Explain.
Clearly indicate the participant's responsibilities in the research. What is
expected of the research participants during the research?
Are vulnerable members of the population required for this research? If yes,
provide justification.

15
Are there any risks involved for the participants? If yes, identify clearly what
are the expected risks for the human participants in the research and provide
a justification for these risks.
Are there any benefits involved for the participants? If yes, identify clearly
what are the expected benefits for the participants.
23. Informed Consent Form / Ethical Issues:
Statements required in the Informed Consent Form include:
A statement that the human participants can withdraw from the study at any
time without giving reason and without fear. State clearly how the
participants can opt out the study.
A statement guaranteeing the confidentiality of the research participants.
If required, a statement on any compensation that might be given to the
research participant and or their community.
A statement indicating that the participants has understood all the
information in the consent form and is willing to volunteer / participate in the
research.
Signature space for the research participants, a witness, and the date.
(Informed Consent form should be submitted in English and in the language
appropriate to the research participants)
Obtaining the Consent
How informed consent is obtained from the research participants?
Verbal Written

16
Please indicate who is responsible for obtaining informed consent from the
participants in this research study?
…………………………………………..………………………………
Is there anything being withheld from the research participants at the time the
informed consent is being sought?
If yes, explain
……………………………………………………………………………
Is the research sensitive to the Nepali culture and the social values?
Yes No Explain.
……………………………………………………………………………
Is health insurance (if applicable) being made available to the research
participants? If yes, please provide the necessary insurance data.
……………………………………………………………………………
(Include in consent form)
24. Regarding Clinical Trial:
In case of a clinical trial address the following:
The trial treatment
……………………………………………………………………………
A detailed explanation of the trial procedures including all invasive
procedures.
……………………………………………………………………………
The potential or direct benefits (if any) for the research participants.
……………………………………………………………………………
Alternative procedure(s) or treatment(s) that may be available.
……………………………………………………………………………
The risks, discomforts, and inconveniences associated with the study
……………………………………………………………………………
Provisions for management of any adverse reactions
……………………………………………………………………………

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The provisions of insurance coverage for any permanent disability or death
caused directly by the investigational treatment or procedure.
……………………………………………………………………………
The provision of including the name and address, including telephone
numbers of person to be contacted in case of adverse events or for any
information related to the trial.
……………………………………………………………………………
Is there going to be a transfer of any biological materials from the country?
Explain.
……………………………………………………………………………
Is there a Data Safety Monitoring Board?
If Yes, Mention
……………………………………………………………………………
Is this trail internationally registered?
……………………………………..

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Part – V
ACCEPTANCE OF GENERAL CONDITIONS AND DECLARATION
BY THE PRINCIPAL INVESTIGATOR
I hereby certify that the above mentioned statements are true, I have read and
understood the regulation of the Nepal Health Research Council (NHRC) on the
approval of research proposal and will act in conformity with the said regulation
in all respects.
If the research is terminated, for any reason, I will notify NHRC of this decision
and provide the reasons for such actions. I will provide NHRC with a written
notice upon the completion of the research as well as a final summary/full report
of the research study. If I publish the results in a journal, I shall acknowledge
the NHRC and shall provide the Council with three copies of any such articles.
…………………………
Signature of Applicant Date: …………………

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INFORMED CONSENT:
Describe the manner in which informed consent will be obtained.
Indicate what kind of consent (e.g. parental, child, adult, etc) will be used.
If the subjects are children/adolescents ages 7-18 years, an Assent Form must be included
with the IRB application. The signed Assent Form along with the Parental/Guardian
Consent Form must be retained on file for at least three years after completion of the
research project.
If prisoners / pregnant women, or fetuses are to be included in the research sample, it is
likely that a full IRB review will be required and additional human subjects' protections
will be expected.
If the subjects do not read or comprehend English, you must provide a consent form in
their language as well as in English for IRB review and approval.
If you are requesting a waiver of written consent (i.e. a signature on an informed consent
form) from the subjects, you MUST justify this request by providing an explanation of
why obtaining written consent would add additional risk to the subjects and your
alternative provisions for informing them about the study.
If consent documents from another site will be used, you will have to indicate this and
provide a copy of the authorized consent document and IRB approval with your
application.
You will have to provide any other relevant information if necessary. Please be aware that
the PI is legally required to retain all signed Informed Consent forms for at least three
years after the project terminates
The Informed Consent form must be written at a level that the subjects will understand.
Please use simple language, and avoid clinical jargon.
Attach a copy of the written informed consent form (assent or parental consent where
applicable). Consent documents MUST be in format requested. See examples on line.
If the study uses database or archival data the use of informed consent is not applicable.
CONFIDENTIALITY OF DATA: Confidentiality of data MUST be address for all studies.
Indicate the extent to which confidentiality of records identifying subjects will be
maintained.
Describe the storage and disposal of information where applicable.

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Check List
For all applicants
1. Covering letter addressed to the Member secretary indicating the
submission of the approval of proposal.
2. Proposal will only be accepted if submitted in NHRC format.
3. Both printed and electronic version of the proposal should be submitted.
4. Curriculum Vitae of the Principal Investigator & Co-Principal
Investigator of the study team should be submitted.
5. If the Principal Investigator is a non Nepali citizen, at least one Co-
investigator should be a Nepali citizen.
6. Submission of the application processing fee to NHRC.(According to
NHRC rules and regulations)
7. Source of funding for the proposed project.
8. The proposal should have institutional ethical clearance from his/her own
country if submitted from academic and related institution.
9. If the research study is to be conducted in any hospitals/organization or
institution/community, a letter of approval from the related
hospital/organization or institution/district authority should be provided.
10.Consent form should be in Nepali & local language (if necessary).
11.Data collection tools should be in Nepali & local language (if necessary)
including interview guideline, observation checklist, questionnaires etc.
12.Style of referencing should be in Harvard style.
13.List of abbreviations / acronyms should be provided.
For students' applicants
1. Approval letter from concern Institute/University.
2. Recommendation letter from Academic Supervisor.

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Processing Fee
Researcher has to pay the processing fee as per the rules and regulations of
NHRC.

Approval proposal format of NHRC

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Approval proposal format of NHRC