Astd ice2012-ppt
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The document provides tips and best practices for developing effective presentation skills, including identifying the five key components of a successful presentation, preparing content by understanding audience needs, and developing strong performance skills through techniques like proper body language, vocal delivery, and using visual aids. Presenters are encouraged to engage the audience, establish a clear agenda and purpose, and leave the audience with memorable takeaway points.
Astd ice2012-ppt
- 1. You're Absolutely Fabulous!: Proven Presentation Skills for WLP Professionals Session M315 ASTD ICE 2012
- 2. Welcome!
- 3. Our Expectations • Engage and Participate • Ask Questions • Take away at least one item (tip, thought, action item, network contact, etc.)
- 4. Our Learning Objectives Identify the five key components of a well- structured presentation Create 2 or 3 presentation improvement goals that can be met within 30 days.
- 5. Today’s Topics • What is a Presentation? • Performance Skills • The 5 Key Components • Asking Questions of a Presentation • Summary & Closing • Professional Preparation • Content Preparation
- 6. Ice-breaker Exercise Turn to your neighbor and answer the following questions: 1. In exactly 7 words, describe what you do, without using “I,” “we,” or the name of your company. This is an opportunity to create your own headline -- a conversation starter to begin with a VERB or ACTION OPPORTUNITY. 2. In what communication situations are you most comfortable (i.e., discussions, public speaking, formal presentations, interviews, one-on-one discussions, parties, family gatherings, etc.)? 3. In what communication situations are you un-comfortable?
- 7. Today’s Topic 1: What is a Presentation?
- 8. Any kind of presentation is… “… the act of working to change the content of another person’s mind at a particular time and place. By adopting the philosophy that presentations can happen anytime, anywhere, you open up a whole world of presentation possibilities.” Presenting Learning. Bingham, Tony, and Tony Jeary. Alexandria, VA: ASTD Press, 2007 (pp.18- 19)
- 9. Types of Presentations • Formal training sessions & • Electronic presentations seminars (Faxes, emails, WebEx, • Speeches Skype, PowerPoint) • Sales presentations • Branding messages • Facilitated events (workshops, team meetings, etc.) • One-on-ones (in-person or virtual)
- 10. Consistency of Our Communications All of our presentations = a series of linked messages used to create consistent communications, leading to a greater chance of our desired results being fulfilled.
- 11. Today’s Topic 2: The Key Components of a Presentation
- 12. The Five Key Components of Any Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysis Hook, Grabber, Close, and Call to Action Body with 3 Content Blocks Summary with Key Take-away Points
- 13. Hook Subject Grabbe r Agenda Point 1 Point 2 Point 3 Body Block 1 Block 2 Block 3 Data Data Data Statistics Statistics Statistics Personal Personal Experience Personal Experience Experience Anecdotes Anecdotes Anecdotes Facts Facts Facts Summary Evidence Evidence Evidence Analogy Analogy Analogy Key Take Key Take Key Take Away Point 1 Away Point 2 Away Point 3 Close. Call to action!
- 14. Keeping It Basic 2. 3.
- 16. Addressing the Audience Needs Fully answering key questions regarding your audience will facilitate effective preparation, and thus ensure an effective, award-worthy presentation.
- 17. Addressing the Audience Needs Do I know this audience and what it wants and needs to hear? •What are the demographics? •What are the audience’s concerns, issues, hopes and expectations? •Are they prisoners or eager participants in my session? •Are they experts on my topic, or new to it? •What’s the climate of their organization? •What kind of news have they had?
- 18. Four Key Things Your Audience Wants • To Be Interested. Get their attention Fast ---and keep it! • Benefits. (WIIFM) Make it the easy Listening station… • Information that’s needed and can be used immediately..not Too Much nor not Too Little • To Be Educated and changed by your presentation
- 19. Exercise: Digging Deeper to Know Your Audience • In groups of 2-4 people, take 5 minutes to brainstorm a list of questions you would to answer regarding the audience of a typical presentation. Ideally, these would all be answers you’d gather in your preparation phase. • At the cue of your facilitator, take 30 seconds to select someone to share your list with the full group.
- 20. Sample Audience Questions • Who are they? • How were they selected to be participants? • How many will be attending? • How much do they know about the topic? • Are they friendly or hostile to your presentation? • Where have they gotten their information? • What information do they want and need? • What attitude might your listeners have toward you, your subject, and your organization? • What ideas, feelings, experiences do you share with them?
- 21. Audience Analysis Going from the bottom up
- 22. Quick Tip: Make Your 1st Impact in the First 90 Seconds
- 23. Idea Exchange Disagreement is OK! Stay open and value the connection w/the other person.
- 24. Today’s Topic 4: Content Preparation
- 25. 5 Building Blocks for Preparing Content Establish Purpose • Inform • Convince • Entertain • Educate
- 26. 5 Building Blocks for Preparing Content Select an Opening Statement, focusing on the Central Theme • Use interesting facts and statistics. • Give examples or relate a pertinent story. • Use effective quotations. • Pose relevant questions. • Give a demonstration or use an exhibit.
- 27. 5 Building Blocks for Preparing Content Gather Material • Speak to people who are knowledgeable about your subject. • Research the topic. • Write down anything that’s pertinent to your experiences and ideas. • Assemble all your materials before you write your presentation.
- 28. 5 Building Blocks for Preparing Content Arrange the Body of Your Speech Logically • Pose challenge, then offer a solution. • Make a point, then support it with an example or a statistic or a quote. • Make comparisons and use emotional appeals.
- 29. 5 Building Blocks for Preparing Content Plan the Conclusion Carefully • It should recapitulate the main idea, remind the audience of the key points, and produce a dramatic and memorable effect.
- 31. Building Blocks of Self Marketing Hook Subject Grabber Agenda Point 1 Point 2 Point 3 Body Block 1 Block 2 Block 3 Data Data Data Statistics Statistics Statistics Personal Experience Personal Experience Personal Experience Anecdotes Anecdotes Anecdotes Facts Facts Facts Evidence Evidence Evidence Analogy Analogy Analogy Summary Key Take Away Point 1 Key Take Away Point 2 Key Take Away Point 3 Close. Call to action!
- 32. The Five Key Components of Any Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysis Hook, Grabber, Close, and Call to Action Body with 3 Content Blocks Summary with Key Take-away Points
- 33. Content Preparation Exercise (Find the Instruction Sheet in your Hand-out Package)
- 34. Today’s Topic #5: Performance Skills
- 36. What Your Audience Detects…. • Visual Impressions: Appearance, • Manners: Professionalism, social grooming, positive energy diplomacy • Voice Projection: Vocal quality, • Non-Verbal Signals: Eye contact, tone, pace handshakes, spatial relationships, • Body Language: Demeanor, likeability gestures, carriage, facial • Confidence: Esteem of self and expressions others, trust • Public Speaking: Preparation, Source: Management Institute of Technology intention, passion, embraced nervousness
- 37. Elements of Effective Oral Communication • Voice – Be pleasant to listen to. • Enunciation – Be clear and concise. • Modulation – Vary the pitch speed and volume. • Appearance – Be professional. • Body Language –appropriate gestures and facial expressions • Posture –convey confidence
- 38. Body Language
- 39. Visual Aids
- 40. Performance Skills: Poise & Stature Get Ready • Release energy, relieve tension • Arrive early • Introduce yourself to meet the audience as individuals • Remember the “right” handshake
- 41. Performance Skills: Poise & Stature Get Set • Channel nervousness to positive energy • Have good posture and stand tall • Remember that your visual impression can enhance or detract
- 42. Performance Skills: Poise & Stature GO! • Communicate one-on-one • Maintain eye contact • Focus for 3-5 seconds • Speak slowly and clearly • Watch “word crutches”
- 43. A Successful Presenter Demonstrates Control of:
- 44. Skill Attitude Cycle of Success Practice Knowledge
- 46. Today’s Topic #6: Asking Questions
- 48. Handling Q&A
- 49. Handling Q&A
- 50. Summary & Closing Comments
- 51. The Five Key Components of Any Presentation Clearly-identified Subject & Agenda Preparation & Audience Analysis Hook, Grabber, Close, and Call to Action Body with 3 Content Blocks Summary with Key Take-away Points
- 52. Our Learning Objectives Identify the five key components of a well- structured presentation Create 2 or 3 presentation improvement goals that can be met within 30 days.
- 53. Today’s Topics • What is a Presentation? • Performance Skills • The 5 Key Components • Asking Questions of a Presentation • Professional Preparation • Content Preparation
- 54. Closing Exercise, Part 1 • Locate the “AHAS” page in your hand-out (page 9). • Take 5-7 minutes to list a few take-away items (“AHA” moments) from today’s workshop that are particularly meaningful or helpful to you.
- 55. Closing Exercise, Part 2 • Find the page in your hand-out package labeled “Action Plan” (page 10). • Start drafting some Action Plans in the next 5-7 minutes.
Editor's Notes
- #7: De-brief Instructions: Sometimes there’s a disconnect between how we see ourselves and how others perceive us. We’ll discuss how best to present ourselves today as well as review some techniques that can help us feel and project confidence in all kinds of communication opportunities.
- #10: Link to today’s workshop on formal presentation skills – Look at how you can apply these principles in ALL your communication and presentations.
- #14: NOTE: Discuss how visual aligns components from previous slide; ask participants to refer to same visual in hand-out package.
- #20: As each group presents their list, write these on flipcharts, indicating which questions appear in duplicate. Compare this list with the following screen.
- #22: Note that this slide is a Summary of the key mappings we’ve just been discussing.
- #34: Divide the participants into 3 or 4 groups of 2-4 people each, or simply have each participant work independently on the Exercise. Agree on an “easy” presentation topic for all groups to work on. Each group must develop their own, “rough draft” of the following components for a presentation on the assigned topic: Clearly-identified Subject & Agenda Suggested description of the Audience Hook, Grabber, Close, and Call to Action Outline of 3 Content Blocks Summary with Key Take-away Points Work time = 30 minutes. Review of Group/Participant’s Results with entire Class = 15 minutes.