Be Open, Share Everything!
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This presentation summarizes the successful migration of JA Fukuoka City, a Japanese agricultural cooperative, from Microsoft Office to LibreOffice. JA Fukuoka City migrated over 400 PCs to LibreOffice in 2011 to reduce costs and enable the use of presentation and drawing software by all employees. They shared their migration experience and manuals openly under Creative Commons licenses to help others. Their open sharing approach has encouraged other organizations like Tokushima prefectural government to follow their lead in adopting LibreOffice. While vertical writing support and Japanese font options are still limited in LibreOffice, JA Fukuoka City has found the software sufficient for their business needs and avoids vendor lock-in through its open format documents and free
Be Open, Share Everything!
- 1. 1 LibreOffice Aarhus 2015 Conference Presentation Be Open, Share Everything! How to successful migration to LibreOffice in non-technical organization Shinji Enoki (shinji.enoki@gmail.com) Koutarou Watanabe 2015-09-24
- 2. 2 LibreOffice Aarhus 2015 Conference Presentation Talk summary In Japan, most of all LibreOffice users don't share knowledge Follow JA Fukuoka City, Be Open, Share Everything! I talk migration case study of JA Fukuoka City
- 3. Who am I? (1) Shinji Enoki ( 榎真治 ) A member of LibreOffice Japanese Team Main activity: organize events, grows community I am not an engineer Koutarou Watanabe ( 渡辺浩太郎 ) A staff of JA Fukuoka City Former IT manager of JA Fukuoka City, and led LibreOffice migration
- 4. Who am I? (2) history I was join first Open Source community: LILO (Linux users group in Kansai, Japan) 2001-now Contribute OpenOffice.org community (2008-2011/3) Kansai OpenOffice.org Study Meeting (3 or 4 times / year) Now, Change name -> Kansai LibreOffice Study Meeting QA coordinator in Japanese Language Project OOo support business ( OOo Team in Good-day,Inc. ) OpenOffice.org internship program for QA Good-day,Inc. was crash at 2011 -> freelance , now collaboration with iCRAFT Corp.
- 5. Who am I? (3) 2010-Now LibreOffice Japanese Team (March 2011 , founding members) Events organize LibreOffice day @JUSO Co-working (every month, 3rd Wen, 20 times) Kansai LibreOffice Study Meeting (3 times / year) LibreOffice hackfest ( for QA, Translate, Development) Join OpenSource Conference, Kansai OpenSource (7-8 times / year) booth and presentation
- 6. Sharing knowledge: JA Fukuoka City Many manuals have been shared under CC-BY-NC Watanabe-san and kumagai-san have talks in several events
- 8. Manual lists Writer & Calc User manual Next step of Writer & Calc Excel to Calc macros migration guide LibreOffice migration guide Base manual Draw manual
- 9. Why they share? To appeal using LibreOffice to reduce trouble exchanging their documents with others To help other LibreOffice users. To Get feedback
- 10. The documents can also be downloaded from major site
- 11. Web news (for IT Professional news site) http://itpro.nikkeibp.co.jp/article/NEWS/20120206/380211/
- 12. The Follower: Tokushima pref. government Following JA Fukuoka City PC: 4000 clients migration to LibreOffice Open manuals: CC-BY 4.0 by the website http://www.pref.tokushima.jp/docs/2011081000092/
- 14. Kyushu LibreOffice Study Meeting #3 2013-07-13
- 15. Kansai Study Meeting #10 2015-07-11
- 17. Migration summary for JA Fukuoka City Migration, since 2011 LibreOffice install:about 400 clients MSO install: about 150 clients People: 400-500 PC 200 → 400 clients (+200) a half amount of PC clients than their employees
- 18. About JA Fukuoka City Japan Agricultural Cooperatives Whole Japan cooperation JA Fukuoka-city Fukuoka city’s regional branch of JA Fukuoka-city is a capital of Fukuoka pref.
- 19. LibreOffice Support Team in JA Fukuoka City Migration(2011): Two person, Watanabe-san and Morifuji-san Now: Kumagai-san, Yamashita-san Kumagai Watanabe Morifuji
- 20. Why migration to LibreOffice? Goal: Every employees have their own PC clients Especially, to sales persons But the budget is limited. Is MSO necessary? Install presentation / drawing to all clients To empower sales activities PowerPoint and Visio are too expensive Sub goal: Unify all PC clients environments
- 21. Decision making Bottom up – top down approach Watanabe-san has researched and made the migration plan, The boss said. Can you do it? Yes, Of course. OK The “social capital” is important!
- 22. How to migration? Watanabe-san understood well all employees' business tasks. Mindset: Office productivity is just a Business tool. Decision point : it enough in doing the business. MSO is necessary? It's not users' matter. The support team judged. Watanabe-san involved power users, first. User support: quickly response.
- 23. Manual use pattern Q(users): how to use this? A(support team): OK, open ○○ page of manual. Please put a tag The same question is stopped. Users make it a practice which reads the manual.
- 24. The same points from TDF Whitepaper It is almost same as White paper. All PC were installed LibreOffice ODF is selected as the standard format of an internal document. Macro files searched first, then considered to port to LibreOffice
- 25. Different points from TDF Whitepaper Does not train basic operations. Training target: Draw, Base, Pivot table of Calc. Without vender's support Support vender does not almost exist in Japan. The format conversion of already existing files requested to power users, before migration. It will be training. Power (=Difficult) users to be supporters.
- 26. LibreOffice's good points for JA Fukuoka City Draw and Impress are available to all the members. Run away from Microsoft's “Version-up hell” License management is unnecessary.
- 27. Problem points for JA Fukuoka City A careful test is required at the time of the version up. It takes the time of the update work. Japanese Free Fonts is very little. Vertical Writing (top to bottom) functionality is weak.
- 28. Conclusion JA Fukuoka City was sharing and became happy. Let's follow them, Be Share, Open Everything!
- 29. All text and image content in this document is licensed under the Creative Commons Attribution-Share Alike 3.0 License (unless otherwise specified). "LibreOffice" and "The Document Foundation" are registered trademarks. Their respective logos and icons are subject to international copyright laws. The use of these therefore is subject to the trademark policy. Thank you! Shinji Enoki (shinji.enoki@gmail.com)