Building a digital_library_from_scratch
Download as PPT, PDF2 likes828 views
Robin Fay presented on building a digital library from scratch using Omeka software. The key points discussed were: 1. Identifying existing resources including reports, photographs, newspaper clippings and developing collection policies. 2. Choosing Omeka open source software for its ability to handle multimedia, build exhibits and pages within the system using existing resources and student workers. 3. Developing a project plan including identifying personnel, hardware, cataloging processes, and statistics tracking to load content and enhance metadata over several phases prioritizing photographs, yearbooks and grant materials.
Building a digital_library_from_scratch
- 1. Presenter Name: Robin Fay Session Title: Building a digital library from scratch Participants, while you are waiting… •Configure your audio: Tools > Audio > Audio Setup Wizard •Share your profile: Edit > Preferences > Profile •To view profiles of participants: Hover cursor over participant’s name •Connect with other participants using the chat, to the left of this slide. •Tweet using hashtag #Lib2015 Presenter: start the recording when you begin your session
- 2. Building a Digital Library from ScratchRobin Fay @georgiawebgurl #Libchat2015
- 3. Building a digital library from scratch Introductions: Robin Fay, Portal Manager, ATCx3 Consortia/ATC ❖Choosing a software ❖Digitizing & archiving ❖Cataloging ❖Rights management ❖Lessons learned ❖Moving forward – planning for sustainability ❖Questions? Robin Fay @georgiawebgurl #libchat2015
- 4. BUILDING A DIGITAL LIBRARY FROM SCRATCH MATERIAL Resources - What we have ❖Reports ❖Working papers ❖Commercial publications about the college ❖PR materials ❖Scrapbooks ❖Ephemera such as plaques and plates ❖Films ❖Grant related teaching materials in digital formats ❖Print material in this collection spans the establishment of the College in 1956 until the early 2000s. Digital content is more scattered. ❖Some formats and/or software are obsolete already. Robin Fay @georgiawebgurl #libchat2015
- 5. BUILDING A DIGITAL LIBRARY FROM SCRATCH MATERIAL: PHOTOGRAPHS Resources - What we have ❖Large format aerial photographs ❖Approximately 2000 photographs ❖Negatives ❖Slides Robin Fay @georgiawebgurl #libchat2015
- 6. BUILDING A DIGITAL LIBRARY FROM SCRATCH MATERIAL: NEWSPAPER CLIPPINGS ❖Going back to 1986 ❖Collected by the library ❖Approximately 1,500 ❖Clippings database in ACCESS, exports as a CSV file for the repository Robin Fay @georgiawebgurl #libchat2015
- 7. BUILDING A DIGITAL LIBRARY FROM SCRATCH: OUR MATERIALS Where we get stuff ❖Director of PR ❖Staff photographer/graphic designer ❖Director of ATC Foundation/Alumni Association ❖Faculty as they leave (clean office) ❖Offices/storage areas that are cleaned out ❖Retired staff and faculty ❖Alumni ❖Community gifts ❖Current faculty and staff ❖ Grant staff and faculty Robin Fay @georgiawebgurl #libchat2015
- 8. BUILDING A DIGITAL LIBRARY FROM SCRATCH: SOFTWARE CHOICES Opensource or Commercial or Freemium? ❖ Opensource costs are less apparent – need staff time, hardware, etc. ❖ Time, resources (includes staff and money) and scope = quality ❖ If you want good and cheap, you’re going to have be flexible on time ❖ “Less” good doesn’t mean poor quality, it could mean less functionality What is on your shopping list? Considered: Equella (Pearson), Dspace, Islandora, Fedora, Avalon/Hydra, Omeka Robin Fay @georgiawebgurl #libchat2015
- 9. BUILDING A DIGITAL LIBRARY FROM SCRATCH: QUESTIONS ❖What existing resources do you have in place? Will anything need to be upgraded? (Do consider partners, training for staff – do they have skills already?) ❖What is your budget? (if any?) ❖What is your time line? ❖Materials: ❖ Formats : What type of materials do you have? ❖ Do they have description? ❖ Will you need to digitize materials? ❖ What is the highest priority? ❖ Do you own the rights to publish (or re-publish)? ❖What is the scope of the project – the absolutes? Robin Fay @georgiawebgurl #libchat2015
- 10. BUILDING A DIGITAL LIBRARY FROM SCRATCH: DEVELOP A PROJECT PLAN Identify Who: ❖ Who will install and configure the software? ❖ Who will handle branding and design? ❖ Who will maintain the software (upgrades?) ❖ Who will digitize materials? ❖ Who will describe (catalog) materials? ❖ Who will do training? ❖ Who will review content (rights, etc.)? Identify How: ❖ Draft workflows – how does content get to the repository – who vets? Think. Sustainability – enhancements, scaleability DOCUMENT ALONG THE WAY. Robin Fay @georgiawebgurl #libchat2015
- 11. OPENING UP INSTITUTIONAL HISTORY: COLLECTION DEVELOPMENT & WEEDING What we won’t collect in the Archives ❖Personnel records such as contract letters, hiring offers, evaluations, etc. (contacted those in charge of records to see what we should do with them – shred, send elsewhere, etc) ❖Obsolete formats – if we can’t access it (obsolete software) or do not have an appropriate media device, and/or it does not appear to be relevant (past retention period, etc.) – we are reviewing as possible disposal items Ex: Student course catalogs from 1994 on DAT Tapes ❖Broken/unusable items - Magnetic formats that are lacking data, things which are broken beyond repair, etc. ❖Content that does not belong to us or about us ❖Content of questionable copyright – locally made copies of commercial content ❖Write it down! Robin Fay @georgiawebgurl #libchat2015
- 12. BUILDING A DIGITAL LIBRARY FROM SCRATCH: DEVELOP A PROJECT PLAN 1. Identify resources 2. Build a plan – work the plan 3. Be flexible 4. Build in cushion 5. Avoid scope creep – start enhancements list Robin Fay @georgiawebgurl #libchat2015
- 13. BUILDING A DIGITAL LIBRARY FROM SCRATCH: PROJECT QUICK OVERVIEW Project Overview: ❖Project planning ❖Software analysis/review ❖Software installation ❖Software configuration/customization (and branding!) ❖Workflows and Process documentation ❖Cataloging & Content loading ❖Statistics and reporting ❖Enhancing metadata (identifying people, places, etc.) ❖Harvest of archives to other repositories ❖Enhancement of workflows ❖PR Robin Fay @georgiawebgurl #libchat2015
- 14. BUILDING A DIGITAL LIBRARY FROM SCRATCH: SOFTWARE: OMEKA Software analysis/review ❖Software review/research ❖Software testing – test server Software installation ❖Configuration and extension (30+ modules including support for LCSH and OAI for harvesting) ❖Significant custom coding with more every day (but out of the box ready) ❖Deciding on a controlled vocabulary and metadata schema (and then building outward)… ❖Design and branding Workflows ❖Establishing cataloging process and revising workforms to meet needs of metadata schema and materials (archives and grant materials) ❖Working with library on best practices for scanning for archives ❖Test scanning materials ❖Document! Robin Fay @georgiawebgurl #libchat2015
- 15. BUILDING A DIGITAL LIBRARY FROM SCRATCH: SOFTWARE PROJECT PIECES Cataloging & content ❖Spreadsheets for importing metadata ; Google Forms for collecting data ❖Develop metadata schema (maps to MARC) ❖Develop and document cataloging processes (RDA, LCSH, local fields) ❖Subject analysis ❖Batch edit what can be done Statistics & reports Enhancing metadata ❖Who are these people? ❖Social media identification campaign PR and next steps ❖Enhancements ❖Harvest elsewhere ❖Backup schedule ❖Upgrades Omeka Robin Fay @georgiawebgurl #libchat2015
- 16. BUILDING A DIGITAL LIBRARY FROM SCRATCH: COMPARISON Robin Fay @georgiawebgurl #libchat2015
- 17. BUILDING A DIGITAL LIBRARY FROM SCRATCH: OUR RESOURCES Personnel ❖Library staff ❖Portal manager/developer funded by grant – many hats – Developer to Designer to Content Wrangler ❖Server support staff ❖Student workers Hardware/Software ❖Server space ❖Repository software (Omeka) ❖Wordpress blog installation/webspace (News, publishing documents) ❖Google docs (Collaboration, Sharing files, Drafting policies/workflows) Omeka Robin Fay @georgiawebgurl #libchat2015
- 18. BUILDING A DIGITAL LIBRARY FROM SCRATCH: WHY OMEKA Why Omeka? ❖Works with LCSH and DC ❖Easy to configure and maintain ❖Good with multimedia – can easily build exhibits ❖Can build webpages within Omeka ❖Meets basic grant mandates – public interface, CC, and open ❖Primarily MySQL, PHP, CSS/Jquery, Apache, Linux server (can run on Windows server) ❖List of modules used available at http://ctlblog.athenstech.edu/digitizing-our-past-atc-archives/ Omeka Robin Fay @georgiawebgurl #libchat2015
- 19. Omeka Form Validation / error detection Web Form Description metadata – rights - title/info Download Files (Attached) Upload IDs submit vetted content via Google forms Retrieves query results; Content display is built from database (public search results) Portal Manager Writes (saves and stores) to Database (MySQL) Portal website Discovery layer / search Public interface Search / browse (no login) Queries (searches) Public users Orange = server side activities Diagram Robin Fay, 2015 Our content workflow
- 20. BUILDING A DIGITAL LIBRARY FROM SCRATCH: WHAT WE ARE DIGITIZING ❖Items located in the Archives that are not represented in the SIRSI catalog ❖Phase 1: Photographs, yearbooks, grant materials – newspaper clippings (not digitized) ❖Phase 2: Slides, 3D objects (plates, scrapbooks, etc.), Print material not cataloged in SIRSI ❖Phase 3: Video/multimedia on other formats ❖Phase 4: Newspaper articles (?) Robin Fay @georgiawebgurl #libchat2015
- 21. BUILDING A DIGITAL LIBRARY FROM SCRATCH: GETTING STARTED DIGITIZING Evaluation of material ❖CTL and Library met to evaluate material ❖Library met with Digital Library of Georgia representatives and others regarding this type of project Collection Development ❖Library is revising Collection Development Policy for Archive to include information about scanning process and repository ❖Portal Manager established a Collection Development Policy for the digital Archives and created information webpage about submission process ❖Identified items that would not be scanned (on earlier slides) and items that could be destroyed ❖Drafted digitization workflows and scanning processes http://ctlblog.athenstech.edu/digitizing-our-past-atc-archives/ ❖Separate workflow for grant material, OER, and archives Robin Fay @georgiawebgurl #libchat2015
- 22. BUILDING A DIGITAL LIBRARY FROM SCRATCH: NEWSPAPER CLIPPINGS ❖Items clipped out of local newspaper related to ATC ❖Created an ACCESS database to describe ❖Import into OMEKA (GEAR) Robin Fay @georgiawebgurl #libchat2015
- 23. BUILDING A DIGITAL LIBRARY FROM SCRATCH: WHAT METADATA SCHEMA? HOW TO CATALOG? ❖DCMI/Dublin Core Qualified ❖LCSH ❖Local fields ❖Rights – adding access notes, Creative Commons ❖Decide upon the rights – noncommercial? Commercial? Robin Fay @georgiawebgurl #libchat2015
- 24. BUILDING A DIGITAL LIBRARY FROM SCRATCH: PHOTOGRAPHS❖Numbered, foldered & boxed ❖Scanned – Omeka can make derivatives (ImageMajick) but…. ❖Files saved to a shared library-CTL drive ❖Information added to a shared spreadsheet – this spreadsheet is imported as CSV ❖Fields map to DC/DCMI metadata – maps to MARC Robin Fay @georgiawebgurl #libchat2015
- 25. Metadata mapping
- 26. Mapping metadata ❖Exported as a .csv ❖Imported to Omeka ❖CSV ❖Also supports XML, OAI, and API using different modules/ methods
- 27. Omeka map to DC – assign field Robin Fay @georgiawebgurl BUILDING A DIGITAL LIBRARY FROM SCRATCH: MAPPING METADATA From CSV file From CSV file Maps to DCMI Metadata & local fields
- 28. Photos in Omeka: behind the scenes
- 29. OMEKA – DEMO – SLIDES - HOME Omeka Front end – at the moment
- 30. OMEKA – DEMO – SLIDES – PHOTO GALLERY - JQUERY Omeka Jquery slideshow
- 31. Photos in Omeka Robin Fay @georgiawebgurl #libchat2015 Zoomable images
- 32. “Flippable” scrapbook (also OCRing as much as possible)
- 33. Photos in Omeka Robin Fay @georgiawebgurl #libchat2015 Easy embeds for content into other resources (also downloadable!) To Google Map or not? Everything is the same area geographically!
- 34. Robin Fay @georgiawebgurl #libchat2015 Embedded viewers for PDFs, video, images
- 36. BUILDING A DIGITAL LIBRARY FROM SCRATCH: DIGITIZING EFFORTS: WHAT WE LIKE ❖Social media sharing button ❖Flipbook for the scrapbooks (thanks Internet Archive!) ❖Embedded PDFs and video (HTML5) ❖Clean design ❖Searching is ok – looking to SOLR for more robust searching and faceting Robin Fay @georgiawebgurl #libchat2015
- 37. BUILDING A DIGITAL LIBRARY FROM SCRATCH: DIGITIZING EFFORTS: WHAT WE LEARNED ❖People in photos hard to identify. Social media - how can we use to identify people? ❖Getting the word out ❖The newspaper clippings database ❖Importing/ Batch work ❖Need to create more documentation in terms of how to use material ❖Embedded search box for Blackboard, etc. ❖Better scanning workflows – better backend for large volume projects ❖Rights management Robin Fay @georgiawebgurl #libchat2015
- 39. Resources
Editor's Notes
- #5: Most commercially printed material is accessible through SIRSI Slides: approx. 3000 Film—vhs, beta, reels Newspaper clippings approx. 2000
- #7: Copyright here is a gray area….. Click photo to to go libguide/database
- #19: User roles: Admin (Portal Manager) can upload, describe, create collections and groups ; supports other user roles, too Supports many file formats – video, pdf, images can be embedded; zip is just zip Search, share, download Can batch upload and batch Collections/Tags Private/public – grant material MUST be public Social media support (shareable); embeddable Can add search to Blackboard and link to upload for faculty Supports licensing (creative commons) Can be used to build a public open textbook library or exhibits Can create derivatives of images
- #21: Photographs hard to find, not organized, and only print Materials not represented in the catalog – had to “know’ about the Archives Can be used to build our history and brand Can be used to document our history – many of the alumni, faculty and staff involved in the early days are still alive and local Can be harvested by others Low cost – maximizing existing resources & opensource
- #23: Photographs hard to find, not organized, and only print Materials not represented in the catalog – had to “know’ about the Archives Can be used to build our history and brand Can be used to document our history – many of the alumni, faculty and staff involved in the early days are still alive and local Can be harvested by others Low cost – maximizing existing resources & opensource
- #24: Photographs hard to find, not organized, and only print Materials not represented in the catalog – had to “know’ about the Archives Can be used to build our history and brand Can be used to document our history – many of the alumni, faculty and staff involved in the early days are still alive and local Can be harvested by others Low cost – maximizing existing resources & opensource