Capability_Assessment_of_IT_Governance_Using_the_2.pdf

International Journal of Science, Technology & Management ISSN: 2722 - 4015
http://ijstm.inarah.co.id
1034
Capability Assessment Of IT Governance Using The 2019 COBIT
Framework For The IT Business Consultant Industry
Maximillian Brian Hardjadinata1
, JansenWiratama2*
1,2
Information Systems Department, Universitas Multimedia Nusantara,
Tangerang, Banten, 15810, Indonesia.
*
Corresponding Author:
Email: jansen.wiratama@umn.ac.id
Abstract.
Most Indonesian businesses need help with business alignment with information technology.
COBIT is one of the frameworks controlled by IT Governance. COBIT 2019, the most recent
COBIT framework, assesses information technology governance and capability levels at PT
Kwadran Lima, Indonesia. Capability is measured by interviews regarding COBIT operations
using a specified process domain. The COBIT Design Toolkit was used to establish the process
domains. The process domains acquired were APO12-Managed Risk, BAI10-Managed
Configuration, and DSS03-Managed Problem. These three domains solve challenges at PT
Kwadran Lima in Indonesia. The process domain was assessed through interviews using the RACI
Chart. Following the collection of measurement results, suggestions are made based on the
findings of the evaluation results. According to the findings, PT Kwadran Lima Indonesia is still at
level 2 to reach level 3. As a result, a proposal is made to develop or design a team whose tasks
and responsibilities are to plan and execute ways of collecting categorization and associated data
analysis of Information Technology risk for the Company to achieve level 3.
Keywords: Capability Level, COBIT 2019, IT Governance, and Raci Chart
I. INTRODUCTION
Current technological developments are important and considerably influence the lives of individuals
and groups of individuals. All activities, such as Health, Government, Industry, and Education, utilize
technology as a valuable and important asset in their daily activities [1]. Information Technology, also
known as IT, is an aspect that is very difficult to separate from human life for several reasons. Humans are
now very dependent on this technology. The Internet is an integral part of Information Technology [2].
Effective and efficient management of Information Technology (IT), often referred to as IT, is the key to
integrating the use of IT in a company with the goals and business needs of the organization. It takes the
right strategy and management to achieve this. The importance of implementing Good Governance
mechanisms in the use of IT requires more attention to the IT governance model used, as well as process
control and service delivery within the organization. Thus, IT can be more effective and efficient, aligning
with organizational goals [3].COBIT 2019 is a globally accepted framework that provides principles,
practices, tools and models to increase the trust and value of Enterprise Information Systems[4]. COBIT
2019 will be used as an IT Governance framework to help PT Kwadran Lima Indonesia achieve its business
goals by evaluating corporate governance and aligning it with IT services. On average, companies that use IT
Governance often have 20% more income than those that do not [5]. PT Kwadran Lima Indonesia is a BPO
service provider focusing on core competencies.
Founded in 2012, this company provides human resource services for IT and non-IT, as well as
Business Process Outsourcing and Maintenance Services. By providing the best service for human resources,
PT Kwadran Lima Indonesia helps clients run their businesses with better efficiency and focus [6]. PT
Kwadran Lima faces several serious problems that have the potential to hinder its business processes. The
owner of PT Kwadran Lima said that this problem could slow down the operational process of PT Kwadran
Lima Indonesia. Some of the issues identified by the owner included attendance system errors in recording
employee attendance and the need for a tracking system to monitor employee performance, which resulted in
a lack of effectiveness in supervision. The impact of these problems is felt by the company and the
employees who work there. Employees' attendance on weekdays needs to be properly recorded, which
impacts HRD's difficulties in paying.

International Journal Of Science, Technology & Management ISSN: 2722 - 4015
1035
The company owner explained that even though risk management had been carried out properly,
problems such as the tracking system and employee attendance still occurred. Therefore, measurements were
taken using COBIT 2019 to evaluate the success rate of risk management at PT Kwadran Lima Indonesia
and to understand why incidents such as tracking problems and system presence still occur.PT Kwadran
Lima Indonesia needs to do a system audit to fix existing issues and overcome problems that hinder business
processes. The audit will recommend repairs and improvements to the company's hampered systems and risk
management. PT Kwadran Lima Indonesia will be assessed for its capabilities using three management
objectives from each predetermined domain, namely APO12, BAI10, and DSS03. The determination of the
domain is based on the mapping results that have been carried out through interviews with PT Kwadran
Lima Indonesia. The level of capability will be measured using these predetermined domains. This
assessment aims to improve the efficiency and effectiveness of the system used and risk management at PT
Kwadran Lima Indonesia by utilizing the recommendations provided by COBIT 2019.
II. METHODS
This research adopts the 2019 COBIT framework to measure the capability level at PT Kwadran
Lima, Indonesia. The research approach used is quantitative because it involves measuring data to assess the
level of capability. Data was collected through interviews with respondents and also through literature
studies. The interview results will be evaluated and calculated to get the value of the capabilities. In addition,
the interview will also use the COBIT 2019 Tool Kit provided by ISACA to facilitate the evaluation process
[7]. Literature Study is used to gain additional knowledge about COBIT 2019. The Literature Study used is
the official COBIT book created by ISACA with the title "COBIT 2019 FRAMEWORK: INTRODUCTION
& METHODOLOGY" and several journal articles related to information management systems. The books
and journal articles used can assist this research so that they can assess the capability level of a company and
can provide audit recommendations needed by the company. Previous research is also used as a reference to
assist the process of carrying out this research.
Some of the titles from the last research used are Comparative Study of Cobit 5 and Cobit 2019 as an
Information Technology Governance Audit Framework , Analysis and Design of Information Technology
Governance Using the 2019 Cobit Framework in a Company in Indonesia [9], Identifikasi Level Pengelolaan
Tata Kelola Siperumkim Kota Salatiga Berdasarkan Cobit 2019 [10], Identification of Governance
Management Levels Manage Salatiga City Siperumkim Based on Cobit 2019 [11], Application of the 2019
COBIT Framework in Information Technology Audits at Sambas Polytechnic [12], COBIT 5: How Capable
PT GTI Governing Innovation, Human Resource, and Knowledge Aspect [13], and COBIT 5: Capability
Level at PT Supra Boga Lestari [14]. COBIT 2019 has a governance system designed for organizations.
Design Factor also supports a corporate governance system design to achieve the system's success using
Information and Technology (IT) [15]. According to previous research, the company has already
implemented the service and support of information technology governance, which is well demonstrated by
their operational procedures in providing services to internal and external customers, incident handling
procedures, and maintenance control of appropriate business processes [17]. It is vital to assess the level of
competency in corporate information technology governance [18].
Fig 1. Design Factor

1036
Based on Fig 1, there is a display of Design Factors, which consists of 11 sections, namely
Enterprise Strategy, Enterprise Goals, Risk Profile, IT Related Issues, Threat Landscape, Compliance
Requirements, Role of IT, Sourcing Model for IT, IT Implementation Methods, Technology Adoption
Strategy, and Enterprise Size. Users can choose a mapping that suits their needs with these eleven factors.
This mapping can be done using the COBIT Design ToolKit, developed by ISACA (Information Systems
Audit and Control Association), which focuses on IT governance. Mapping using this tool can make it easier
for users to evaluate the organization and calculate the capability level.The level of capability is used to
measure the assessment that has been carried out. There are 4 levels, namely Not Achieved (1-15%),
Partially Achieved (15-50%), Largely Achieved (50-85%), and Fully Achieved (85-100%). The capability
level starts from 2 to 5 and is declared a level up if the average value obtained is 85% or greater.Appropriate
steps are carried out to obtain the desired results so that recommendations can be given immediately. This
stage begins with the planning stage, then fieldwork, reporting, and follow-up taken from Gallegos' book
[16].
a) Planning stage:
After choosing PT Kwandran Lima as the research object, the initial planning will be determined at
the planning stage. At this stage, it will evaluate the organizational structure, and current problems,
determine the framework tools for conducting audits, and determine the scope of the audit to be
carried out. At this stage, there will also be an explanation regarding the purpose of the audit to be
carried out on the research object, where this study will measure the extent of risk management in
the research object, namely PT Kwadran Lima Indonesia. This research will use COBIT 2019 to
measure the governance system audit of PT Kwadran Lima, Indonesia.
b) Field Work stage:
At this stage, interviews will be conducted to determine the data needed as a measurement tool so
that measurements can be carried out immediately. Interviews will be shown with related parties
with the required data. The first interview was performed using the COBIT design toolkit to
determine the supporting factors within the company, from DF1 to DF11. The results obtained are as
follows:
1. PT Kwadran Lima Indonesia is currently in the stage of a company that is still developing and
has a business process that provides services to clients who need them.
2. PT Kwadran Lima Indonesia attaches importance to several aspects, such as a good portfolio of
the company's products and services, Maintaining the company's business risks, prioritizing
sustainable services and business availability, and the expertise of the company's employees.
3. PT Kwadran Lima Indonesia has several risks which, according to the auditor, have a fairly
high chance to the company, namely the nature of employees who are lacking and inappropriate
actions, such as when you want to resign/ leave the office, you don't do a 1-month notice, so the
company will find it difficult to find a replacement. Incidents such as hardware, software, and
malware are also fairly high risk if they occur in the company. Natural disasters are also fairly
high risk because the company's sustainability can be threatened due to natural disasters.
4. PT Kwadran Lima Indonesia also explained that it currently has 55 employees, and 33 people
are in the Information Technology division.
c) Reporting stage:
From the data obtained at the fieldwork stage, the next step is to select the domain process so that the
capability level measurement process can be carried out immediately. The process domains obtained
are APO12-Managed Risk, BAI10-Managed Configuration, and DSS03-Managed Problem.
Measurement will involve a predetermined domain process and will conduct interviews with related
parties responsible for the activities therein. After the measurement, the next step is to provide a
recommendation report to PT Kwadran Lima Indonesia regarding the recommendations for
improvements and improvements obtained.

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d) Follow-up stage:
At this stage, a report regarding recommendations for improvement and improvement will be
provided to PT Kwadran Lima Indonesia so that repairs and modifications can be implemented
immediately. Next is to get feedback from the company on whether the recommendations given will
be used and implemented by PT Kwadran Lima Indonesia.
III. RESULT AND DISCUSSION
Interviews will be conducted based on the mapping results carried out using the COBIT Design
Toolkit to obtain 3 suitable domain processes to help PT Kwadran Lima Indonesia improve company
problems and performance. The process domains obtained are APO12-Managed Risk, BAI10-Managed
Configuration, and DSS03-Managed Problems. The assessment will be conducted by conducting interviews
covering the activities of each sub-domain, where APO12-Managed Risk has 6 sub-domains, BAI10-
Managed Configuration has 5 sub-domains, and DSS03-Managed Problems has 5 sub-domains. Interviews
will be conducted with the Auditee, who is fully responsible for his duties in the organization. Interviews
will be conducted online via Zoom Meeting, and questions will use audit documents because the audit
documents already provide a column for questions for activities from each subdomain. Interviews will be
conducted with the responsible Auditee from each process domain. To determine which Auditee is
undertaken reliably, it is necessary to map using the Raci Chart so that later the roles of each member in PT
Kwadran Lima Indonesia will be known. The first is to use the APO12-Managed Risk domain process.
Table 1. Capability Level Assessment Results
Domain Process Average Score
APO12-Managed Risk 68%
BAI10-Managed Configuration 75%
DSS03-Managed Problem (level 2) 89%
DSS03-Manged Problem (Level 3) 84.5%
From all the assessment results obtained, the following recommendations for improvement and
improvement will be made to improve the findings obtained. The current level and company targets will be
determined in the Gap Analysis, and the following are the results of the Gap Analysis.
Fig 2. Gap Analysis
With the capability assessment results carried out at PT Kwadran Lima Indonesia, the next step is to
determine the Gap Analysis or analysis of the distance between the current level and the target desired by the
company. In the APO12-Managed Risk domain process, the current level is past level 2, and the desired
target is level 3, which determines that this domain process still has 1 distance between the current level and
the desired target. Next, in the BAI10-Managed Configuration domain process, the current level is at level 2,
and the target the company wants is level 3, so that it is the same as the previous domain process that the
BAI10-Managed Configuration domain process still has a distance of 1 level from the target the company
wants. Next, the last one is the DSS03-Managed Problem, which is currently at level 3, and the desired target
is level 3, so the company has reached the desired target for now, and it can be ensured that the distance
between the current level and the target is zero.
Or no distance. With the results of this gap analysis, PT Kwadran Lima Indonesia will be given an
audit recommendation based on the findings obtained through a capability assessment carried out previously.
With this audit recommendation, PT Kwadran Lima Indonesia can achieve the desired target and increase its
target so that the company is getting bigger and growing. A gap analysis will be made into tables and charts,
APO12-Managed Risk
BAI10-Managed
Configuration
DSS03-Managed
Problem
Current Level 2 2 3
Target Level 3 3 3
Gap 1 1 0
2 2 3
3 3 3
1 1
0

1038
making it easier for PT Kwadran Lima Indonesia to find the distance between their level and their target. The
following are recommendations for improvements that need to be carried out by PT Kwadran Lima
Indonesia.
Table 2. Improvement Recommendations APO12-Managed Risk Level 2
APO12-Managed Risk and BAI10-Managed Configuration
Sub Domain Activity Due Date PIC
APO12.01 (1) PT Kwadran Lima Indonesia can form or design a team whose duties and responsibilities
are to design and implement a method of collecting classification and analysis of data
related to IT risks. PT Kwadran Lima Indonesia can also start by identifying what IT tools
are already used to collect and analyze IT risk data. PT Kwadran Lima Indonesia can also
implement analysis assistance such as SWOT (Strength, Weakness, Opportunities,
Threats) so that organizations know their strengths and weaknesses against their IT scope.
August
2023
Lini
Wong
APO12.01 (2) PT Kwadran Lima Indonesia can provide additional duties and responsibilities or recruit
new employees whose purpose is to keep records related to IT activities in the company.
The recording process carried out by this recruiter can be made by recording the type of
risk, the impact resulting from the risk, the source of the problem, and when the risk
arises for the company.
August
2023
Lini
Wong
BAI10.03 (3) PT Kwadran Lima Indonesia can use new employees recruited to improve findings from
the APO12.01 subdomain (2) by understanding how important it is to update the
company's detailed configuration item items so that the formation of Configuration
Management Databases (CMDBs) can be implemented immediately.
October
2023
Lini
Wong
Table 3. Improvement Recommendations DSS03-Managed Problem Level 2
DSS03-Managed Problem
Sub-domain Activity Due Date PIC
DSS03.01 (2) PT Kwadran Lima Indonesia can conduct consultations on Risk Management
related to improvements that need to be made first, starting from the worst
impact on the company's operations to impacts that can be tolerated.
August 2023 Lini Wong
Recommendations for improvements can be immediately implemented by PT Kwadran Lima
Indonesia so that they can fix all the problems that exist today. Based on the current issues, namely the
constraints on the PT Kwadran Lima Indonesia system and still deficiencies in their Risk Management,
recommendations need to be prioritized for the APO12-Managed Risk domain process because this domain
process already includes an increase in risk management.
IV. CONCLUSION
The conclusion obtained from this study is that PT Kwadran Lima Indonesia still needs several
aspects that must be developed in terms of management, such as recruiting or creating a new competent and
expert team to deal with the current deficiencies of PT Kwadran Lima Indonesia. The predetermined domain
process was successfully carried out as a capability assessment tool to determine the level of capability of the
current management system of PT Kwadran Lima, Indonesia.This assessment process will start from level 2
following the COBIT 2019 guidebook. After the assessment, the results will come out, where the result of
the APO12-Managed Risk domain process is 68% and is declared to have stopped at level 2, while the
company has a target of level 3. The BAI10-Managed Configuration domain process has a value of 75% and
is declared to stop at level 2, while the company has a target at level 3. The third domain process, namely
DSS03-Managed Problem, has a value of 89% and is declared to be up to level 3 because it has passed the
minimum increase value of 85%. The DSS03-Managed Problem level 3 domain process has a total value of
84.5% and is declared to have stopped at level 3, and this is already the target of PT Kwadran Lima
Indonesia.
After the capability level is obtained, a gap analysis will be made to determine the current level gap
with the company's target. In the APO12-Managed Risk domain process, the level gap is 1 level. The BAI10-
Managed Configuration domain process has a level gap of 1 level. The DSS03-Managed Problem domain
process has a gap distance of 0 because they have met the desired target. After the gap analysis, the next
recommendation will be made to PT Kwadran Lima Indonesia. These recommendations are divided into 2
categories: recommendations for improvement and recommendations for improvement. Recommendations

1039
for improvement are based on activities in subdomains that have deficiencies. In contrast, recommendations
for improvement are given for how PT Kwadran Lima Indonesia should implement it in their company so
that their capability value can rise to the target level they want.After the recommendations are given to the
company, the results can be implemented. They can improve the company's performance to compete against
other companies engaged in the same field and even get better.
V. ACKNOWLEDGMENTS
We thank PT Kwadran Lima Indonesia as the Research object for their significant assistance and
Universitas Multimedia Nusantara for the support. They made a substantial contribution that was crucial to
accomplishing this research. We want to express our sincere appreciation to our Information Systems
Department colleagues, whose wise advice and knowledge were extremely helpful to us during the research
process. They made significant contributions that influenced this study's direction and raised its level of
excellence.
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