Accesa - Cloud4Gantt SharePoint product
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Cloud4Gantt is a project management software developed by accesa for MindBusiness Germany to help schedule and track projects. It allows users to plan resources and tasks, see project timelines and monitor progress. Cloud4Gantt provides a Gantt chart view within SharePoint to help manage projects. It integrates easily as a web part and connects to SharePoint task and calendar lists. The software helps improve cost and time management of projects through optimized resource allocation and task tracking.
Accesa - Cloud4Gantt SharePoint product
- 1. CASE STUDY Cloud4Gantt Business context The needs and requirements of today’s business world tend to become more complex than ever. Quality, budget control and time to market goals take on increased significance in any business sector. As a consequence, project management has emerged as a powerful tool for ensuring the success of a company. Project management software makes team collaboration easier and helps to efficiently manage a wide array of projects. Organizations that tap into the power of project management software are often able to gain a distinct competitive advantage in a highly interconnected world. MindBusiness Germany, a consultancy company specializing in Microsoft SharePoint technologies, was in need to develop a software application used in project management to schedule and track projects. Cloud4Gantt, the planning tool developed together with accesa, helps control and manage resources and tasks. Project Overview Cloud4Gantt is a product from a suite of products to be used as planning tools and offered as SharePoint sandbox solutions suitable for usage within Microsoft Office365 Cloud solution and being MSOCAF compliant. Its specific design enables the planning and controlling of resources and schedules in order to easily meet the objectives of a project. In today’s fast paced environment, managing a business project is not always an easy task. However, keeping track of everything is often the hardest part. Cloud4Gantt can help project plan achieve optimal performance as it provides data for calculating timeframes, as well as monitoring tasks between departments or teams. It can be used as a quick and easy self-service tool for initiating, organizing, communicating and updating project plans. The application is simply inserted as a Web Part to a SharePoint site or page and can be set up via the Web Part Properties toolbox. The Gantt Web Part binds to any custom task lists or default SharePoint project or task lists. It also binds to Calendar lists from SharePoint. Offering a rich and interactive user interface, the Gantt Chart can be used as a guide towards the direction of the project plan. Users can see whether the project is ahead or behind of the schedule, as it shows how the project is planned. Actively involved in all aspects of the product development, Accesa team ensured the functional scope of the software was met: to enable full control over one company’s valuable assets, which are people and time. Partner: MindBusiness MindBusiness GmbH offers consultancy services and information technology training. As of September 1, 2011, Mindbusiness GmbH operates as a subsidiary of pmOne AG. Headquarters: Siemensstraße 30, D - 63755 Alzenau, Germany Webpage: www.mindbusiness.de Industry: IT consulting Partner Profile
- 2. In the current business context, when technology changes happen so fast, accesa offers Microsoft technology consulting services and customized software solutions designed to reach business performance and to drive lasting added-value ACCESA Addressing specific customer challenges, accesa’s experience spans various markets like Germany, Switzerland and Scandinavia, where it acts as a trusted technology partner that supports delivering performance and solves the challenges brought up by the newest technology trends. Our services outline a unique delivery portfolio that address IT companies, start-ups and large-scale organizations while encompassing architecture and design, development and implementation, project management and process strategy. Our main contribution as preferred technology partner deployed into our partnerships is represented by our strong technical competencies. Founded in 2004, accesa is a value-based technology consulting company with local offices in Germany (München) and Romania (Cluj-Napoca, Oradea) having a business approach that fully confirms its company identity: managing technological change. For more information, please visit: www.accesa.eu © Copyright 2004 - 2013, accesa. All rights reserved. No part of this document may be reproduced, stored in a retrieval system, transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the written permission from accesa. Cloud4Gantt enables to plan the allocation of resources needed to complete project tasks. It also makes it easy to establish dependencies between tasks. An access control procedure was put in place, which allows the application’s administrator to set up a hierarchy of users. Methodology While offering architecture design and software development, our team’s support and collaboration emerged towards a simplified approach: to enable those involved in managing projects to achieve their objectives. Agile methodology was used. Technology SharePoint 2010 & 2013, Silverlight, Office365 (+ 3rd party Gantt control from DLH) Time Frame Project duration: 5 months Results The application makes it easier for businesses to communicate with clients, suppliers and track the status of various projects and assignments. It allows running the projects with improved cost and time outcomes, while offering easy and efficient outlining of tasks and resource management. Cloud4Gantt can be integrated as a building block for complex project management tasks. Challenges When a check-in/check-out mechanism is in place, the editing operation may take longer than expected. Moreover, requiring check-out prevents multiple users from making content changes at the same time. This situation can create conflicts over changes and leads to confusion. accesa team overcame this challenge and implemented a new “merge mechanism” that allows multi-user operations over same content. The feature is designed and implemented in Silverlight. Being fully aware that project management software can be a critical tool for some businesses, our team has built the application in a way to easily manage company projects. Its main characteristics are defined by a clearly and easy to understand structure. Cloud4Gantt is composed from 3 modules: ► Project Management module, where the tasks are manually inserted by users; the project is broke down into a tree of tasks and milestones can be defined ► Resource Planning module, where resource allocation can be seen ► Configuration module, where the application administrator sets-up the tasks hierarchy, defines the tasks legend, designs the Gantt graphs and what they should represent