Chapter 1

CHAPTER I

INTRODUCTION

Online Grading System is a web-based application that can be used to create
report cards, class grade list and roll sheet attendance report. It posts the grades of the
students online. Also, online grading system is a system where the teachers encode
grades via the internet. It allows immediate access to grades, and often has user friendly
features wherein parents have a complete access to all grades as they are posted at
anytime.
In today’s living, most educators find it easy to have an online grading system in
their school because it promotes a strong home-school connection and allow busy parents
to get involved to their child’s academic performance. Teachers also say that having an
online grading system makes it easier for them to input the grades of their students
whenever and wherever they want to. If grades are made available to parents on the
internet, they will have access to specifics about the academic performance of their child.
Parents and teachers will be able to communicate with each other on a regular basis with
the use of an online grading program.
For this reason, schools use grading systems to communicate with students and
parents about student performance. Grades also help teachers communicate with one
another, providing easy-to-understand data about student performance. Grades are meant
to be a concrete evaluation of student knowledge. Like in high school and elementary,
they get the average of the grades in each subjects using different percentage though they
give a consideration if the students are failing on certain subjects.
Loreto Integrated School Foundation Inc., can be found within the vicinity of
Pinamalayan. It is one of the competitive and well-known schools in that town. The
school mainly focuses on the development of skills and scholastic intelligence of the
students. The school has two- storey buildings and each room is air conditioned that fits
for the students learning. It is composed of three hundred two (302) students which are

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divided into groups of students- preparatory, nursery, kinder and elementary level from
grade one (1) to six (6).

A. Project Description

Online Grading System for Maria Loreto Integrated School Foundation Inc. will
help the teacher to input the grades of the student and retrieve student’s record easily and
quickly. This system will have the student’s profile including their name, address, gender,
grade level and picture. The parents can view the grades of their child anytime they want.

B. Project Context

Based on data gathering, the project context was formulated. The proponents
show the difference between the existing manual system and the proposed online grading
system.

1. Description of the Existing Manual System
The existing system used the manual process of preparing the grades of
the students. The computed subject grade of every student is based from the
recitation, quizzes, unit test, periodical exams, project and assignment. When the
computation of subject grades is finished, the teachers use the averaging type of
computation as they input the final grade in the report card. Each grading period
contains different percentage as well as the subjects they teach. The
extracurricular activities are also a part of their manual grading depending on the
subject that covers it. After all the data are inputted in the report card, they will
have a conference with the principal and the parents of the students.
a. Data Capture
Data Entry Data Needed
Subject grade Quizzes

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Recitation
Assignment
Project
Unit test
Weekly test
Monthly test
Periodical examinations
Table 1
Subject Grade Data

Data Entry Data Needed
Student Information Full Name
Address
Gender
Grade Level
Table 2
Student Information

b. Input
Name of Document: Subject Grade
Prepared by: Teacher
Number of Copy: 1
Purpose: To show the computed subject grades of the
students based on their performance.
Recipients: Teachers

Name of Document: Periodical Grade
Number of Copy: 1
Purpose: To produce an output that will be placed on
the report card.

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Recipients: Teachers and Principal

Name of Document: Report Card
Number of Copy: 1
Purpose: To have an issue of the report card of the
students that will be given to the parents.
Recipients: Parents and Students

c. Processes
Cumulative
Averaging

d. Output
Name of Document: Subject Grade
Number of Copy: 1
Purpose: To have a basis that will be put on
the periodical grade.
Source Document: Class record
Recipients: Teachers and Administrator

Name of Document: Periodical Grade
Number of Copy: 1
Purpose: To record the final grade from every
grading period.
Source Document: Class record
Recipients: Teachers and Administrator

2. Description of the Proposed Computerized System

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The Online Grading System for Maria Loreto Integrated School
Foundation Inc., is a grading system designed to easily input the grades of the
students so that the burden of the teachers will be lessen. It will also help the
parents to get involved in the academic performance of the students by viewing
the grades of the latter. Moreover, the grades can be printed if ever they want.

a. Data Capture
Name of File Data Needed
Periodical grade Computed grades for first grading
period
Computed grades for second
grading period
Computed grades for third grading
period
Computed grades for fourth
grading period
Table 4
Encoded Periodical Grade

Students Profile Full name
Address
Gender
Grade level
Picture
Table 5
Students Profile


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Average Grade Average of the computed
periodical grades
Table 6
Average

b. Input
Name of Document: Encoded Periodical Grade
Prepared by: Teachers
Number of Copy: 1
Purpose: To view the grades per grading period
Recipients: Teacher and Parents

Name of Document: Students Profile
Prepared by: Programmers
Number of Copy: 1
Purpose: To quickly retrieve each student’s record.
Recipients: Teachers and Parents

c. Processes
Encoding

d. Files
Name of File Field Name Field Type
tblLogin UserName Varchar
Password Varchar
Table 7
Log-In Form

tblStudInfo Name Text

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Address Text
Gender Text
Grade Level Varchar
Picture Image
Table 8
Student Information Table

tblInput Name Text
First Grading Number
Second Grading Number
Third Grading Number
Fourth Grading Number
Average Number
Table 9
Input Table

e. Output
Name of Document: Encoded Periodical Grade
Prepared by: Teachers
Number of Copy: 1
Purpose: To view and print the student’s
grade.
Source Document: Class record based on the manual
grading system
Recipient/s: Teachers and Parents

Name of Document: Students Profile
Prepared by: Programmers
Number of Copy: 1

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Purpose: To view brief information about the
students.
Source Document: Individual manual record
Recipients: Teachers and Parents

C. Objectives of the Project

This study entitled “Online Grading System for Maria Loreto Integrated School
Foundation Inc.,” is focused on the encoding of grades. The study is sought to attain the
following:
1. Quick input of the grades of the students.
2. Short time in checking the records of every student.
3. Enabling the parents to view the child’s grade anytime.
4. A system that is accessible to the company.
5. Provision of security for unauthorized user.

D. Scope and Delimitations

Online grading system provides the information about the students including their
grades with an easy access of the user. This system is intended to respond to the need for
an efficient, fast, accurate and reliable data that will handle the grading system of the
Maria Loreto Integrated School Foundation Inc. It shows the complete list of the
student’s records about the academic performance. The assurance of a secured database
records is a part of the system’s primary concern so that it will protected against the
unauthorized users. In this connection, log-in form will be developed to provide security
purposes. The target users of this proposed system are the teachers and parents of
students.
However, the administrator of the system should provide all the data needed to
accommodate the program. The system will not automatically compute the grades of the

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students; thus, teacher must input the computed grades. Because the system will be
having the database record of the Maria Loreto Integrated School Foundation Inc., the
system will be exclusively developed for the said school.

Chapter 1

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