Adding PDA for Print? Consider Your Options for Implementation
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This document summarizes Drake University's implementation of a print patron-driven acquisition (PDA) program through Ingram Coutts. It discusses the background, pilot implementation, technical considerations, results, and future plans. Drake launched a print PDA pilot in four subject areas which generated 50 purchases totaling $2,037 over 18 months. While the pilot was a mixed success, Drake has now expanded PDA to all subject areas. Future considerations include integrating e-book and print PDA records and determining the appropriate roles of librarian-selected and PDA-driven collection development going forward.
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Adding PDA for Print? Consider Your Options for Implementation
- 1. ADDING PDA FOR PRINT? Consider Your Options for Implementation Teri Koch – Head, Collection Development, Drake University Andrew Welch – Librarian for Discovery Services & Technology, Drake University Lisa McDonald – Account Manager, Ingram-Coutts
- 2. AGENDA 1. SET UP QUESTIONS & DECISIONS 2. DRAKE UNIVERSITY BACKGROUND 3. 4. IMPLEMENTATION – PILOT DEVELOPMENT (OVERVIEW) IMPLEMENTATION – TECHNICAL CONSIDERATIONS 5. PROJECT EXPERIENCE/RESULTS 6. PROJECT METRICS 7. FUTURE CONSIDERATIONS
- 3. SET UP QUESTIONS AND DECISIONS Why Print PDA? Which areas should be moved to PDA? How long does it take to receive a book? Will it take ―too long?‖ How can we set reasonable expectations? What will it look like in our OPAC? Will this add work for our patrons and library staff?
- 4. SET UP QUESTIONS AND DECISIONS Real time stock check Program for this = good idea of timing Leave out = use a placeholder for timing Form for patron Ask lots of questions for follow up Keep it simple or even leave out Mediated or Unmediated Requests directed to acquisitions Or go straight to vendor
- 5. DRAKE UNIVERSITY – DES MOINES, IOWA Largest private academic library in Iowa Around 5,000 FTE students Colleges/Schools: --Arts & Sciences --Business (MBA, MPA) --Education (EdD) --Journalism --Law (JD) --Pharmacy (PharmD)
- 6. COWLES LIBRARY 12 Librarians; 10 Staff Librarians have faculty rank & status 400,000 book volumes 2,378 PDA print books 19,000 subscribed to or owned electronic books 173,000 PDA e-books Current acquisitions budget=$1,498,000
- 7. DRAKE UNIVERSITY PDA BACKGROUND History of e-book PDA with EBL—since 2009 Program has been successful
- 8. WHY EXPAND ELECTRONIC PDA TO INCLUDE PRINT? Some same reasons as for ebook PDA: Greater depth, breadth of titles available for patrons More effective use of financial resources Buy what patrons need when they need it Some titles not available in electronic format, or not available for a long time. Some titles are exorbitantly expensive in an eformat (which our price limiters would exclude), but are more reasonably priced in print We wanted to include these materials in our PDA offerings.
- 9. PROJECT IMPLEMENTATION Pilot Development, Budgeting, Vendor Selection, Profile Development
- 10. PILOT DEVELOPMENT Four professional programs Business, Journalism, Pharmacy, Education Strong Liaison support Budget reallocation from dedicated monograph line to PDA Pilot began in April 2012 with soft roll-out Pilot ran through August 2013
- 11. VENDOR SELECTION: CONSIDERATIONS Ability to integrate formats without duplication Technical considerations Real-time stock availability
- 12. PROFILE DEVELOPMENT Librarian & teaching faculty roles Selection of format Delay in electronic publication Costs How far back to go (we did current and previous year)
- 15. New ILS Locations Custom catalog link Web form Script to interact with API http://www.flickr.com/photos/horiavarlan/4273168957/
- 16. =020 $a9781433113666 (pbk.) :$c38.95 USD =020 $a143311366x (pbk) =020 $a9781433113673 (cloth) =020 $a1433113678 (cloth) =020 $a9781453909065 (ebk) =040 $aDLC$cDLC$dDLC =042 $apcc =050 $aOn Demand =082 00$a302.23$223 =245 00$aLost in media :$bthe ethics of everyday life /$c[edited by] Ben Frymer, Tony Kashani. =260 $aNew York :$bP. Lang,$cc2012. =300 $a228 p. =490 0$aMinding the media,$x2151-2949 ;$vv. 7 =504 $aIncludes bibliographical references and index. =650 0$aMass media$xMoral and ethical aspects. =650 0$aSocial media$xMoral and ethical aspects. =700 1$aFrymer, Benjamin. =700 1$aKashani, Tony. =856 40$uhttp://cowles-proxy.drake.edu/login?url=http://library.drake.edu/requestbook?isbn=9781433113666&title=Lost in media&fund=JOURN$zRequest this Book
- 17. Catalog Search Results Request this Book http://library.drake.edu/request-book?isbn=<ISBN>&title=<title>&fund=<fund_code>
- 19. “Request this book” – In Stock
- 20. “Request this book” – Not In Stock
- 22. HOW MANY PDA RECORDS DID PROFILE GENERATE: BY THE NUMBERS Four subject areas: Business, Journalism, Psychology, Education Ebook records: 1,031 Print records: 2,378 Total Ingram Coutts PDA records = 3,409
- 23. SO, 18 MONTHS LATER, HOW MUCH ACTIVITY DID THE PDA RECORDS GENERATE? Subject area/Format Business Print # of titles Avg. $ Total $ 13 $30.31 $392.78 Business Electronic 5 $56.76 $283.78 Education Print 7 $31.59 $183.99 14 $30.67 $429.42 Journalism Print 2 $35.87 $71.74 Journalism Electronic 2 $65.90 $131.80 Pharmacy Print 1 $42.65 $42.65 Pharmacy Electronic 6 $83.63 $501.78 50 $41.59 $2,037.94 Education Electronic TOTALS
- 24. FORM VISITS THAT DID NOT REQUEST A PURCHASE # of titles Avg. cost* Total cost* Business 11 $30.21 $332.31 Education 37 $31.59 $1,168.83 Journalism 8 $35.87 $286.96 Pharmacy 21 $42.65 $938.30 Totals* 78 $34.85 $2,683.75 *potential cost, not actual expenditure
- 25. PROJECT METRICS & FUTURE CONSIDERATIONS
- 26. PILOT PROJECT: SUCCESS, FAILURE, OR MIXTURE? Success: Library & Teaching Faculty choose parameters for PDA inclusion; librarians still have role in Collection Development Success: Wider variety of books made available to patrons at point of need Success: Didn’t spend money on unused materials. More efficient use of acquisitions $ Mixed bag/Failure: Not enough titles available in the catalog for patrons to discover
- 27. POST PILOT: FISH OR CUT BAIT?
- 28. WHERE DO WE GO FROM HERE? We’ve just expanded the subjects covered to include ALL subjects taught at Drake We used existing ―slip‖ profiles with another vendor as a starting point We also refined the existing ―pilot profiles‖ to open them up. Conclusion: we “over-engineered” the profiling process initially. Makes sense to let patrons decide on the ―slip‖ titles since there was something about them that was not a ―dead ringer‖ for purchase
- 29. FUTURE CONSIDERATIONS EBL records. When/how will they ―play nice‖ with Ingram Coutts PDA records? TBD: Potential ―filtering‖ of EBL records through the profiles in 2014 Overall Collection Development approach. Do librarians still develop a print collection in a ―just-in-time‖ PDA world? We would like to still develop a librarian & faculty selected CORE print monograph collection. What does that look like? How much is budgeted for PDA vs. non-PDA monographs? Weeding of PDA records. What is the magic number for TOO MANY?
- 30. QUESTIONS?
- 31. CONTACT INFORMATION Teri Koch teri.koch@drake.edu Andrew Welch andrew.welch@drake.edu Lisa McDonald lisa.mcdonald@ingramcontent.com