Campbell River Community Meeting October 22, 2013
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This document summarizes a community meeting that was held in Campbell River, BC on October 22, 2013 regarding the North Island Hospitals Project. The meeting agenda covered the project description and timelines, site preparation work, the request for proposal evaluation process, design progress, clinical and community engagement, community benefits, and Aboriginal employment opportunities. Key details included the scope and budget for the new Campbell River Hospital, the project schedule from 2013-2017, site work being done to prepare for construction, and expectations around delivering high quality facilities on time and on budget.
Campbell River Community Meeting October 22, 2013
- 1. North Island Hospitals Project Campbell River Community Meeting October 22, 2013 1
- 2. Agenda 1. Project description, schedule and timelines 2. Site Preparation 3. RFP Status: Evaluation Process 4. Design Progress 5. Clinical, Aboriginal/First Nations and Community Engagement 6. Community Benefits 7. Aboriginal and First Nations Employment 8. Expectations 2 2
- 3. Project Description • Campbell River Hospital o 22,657 sq m2 o 95 beds o $266 million o Comox Strathcona Regional Hospital District 40% = $106.4 million o University of British Columbia (UBC) Academic Teaching Space o Centre of Excellence in Aboriginal Maternal Health o 69% increase in overall space 3 3
- 4. Campbell River Hospital Rendering 4 4
- 5. Project Schedule and Timelines Request for Proposal Released April 2013 VIHA Site Preparation Work March – November, 2013 Request for Proposal Phase April – December, 2013 Collaborative Meetings (4) May – August, 2013 Technical Evaluations October – November, 2013 Financial Evaluations November - December 2013 Identify Preferred Proponent January, 2014 5 5
- 6. Project Schedule and Timelines Financial Close March, 2014 Ground Breaking Ceremony April, 2014 Design and Construction of New Facilities April, 2014 – January, 2017 Service Commencement – Project Completion January - June, 2017 Commissioning and Transition Period January – September, 2017 Move-In Late Fall, 2017 6 6
- 7. Campbell River Site Preparation • Sunshine Wellness Centre deconstruction work: Jan – Sept. 2013 o Make way for new ambulance entrance 7 7
- 8. Campbell River Site Preparation • Changes to traffic flow and ambulance entrance: Sept 2013 – Jan 2014 • Traffic reversal in parking lot: Nov 2013 • 6 handicapped parking stalls near hospital entrance • All work completed by Jan 31, 2014 8 8
- 9. Campbell River Site Preparation • Work on two temporary gravel parking lots west of Yucalta Lodge: April - October 2013 o 140 new public parking stalls 9 9
- 10. Campbell River Site Preparation • • Modular Project Management offices on site: June 2013 Modular Decanted Healthcare programs on site: July 2013 10 10
- 11. Collaborative Meetings • Four collaborative meetings with each of the three proponents o May, June, July August (2013) o Two in the Comox Valley and two in Campbell River • Provide opportunities for the proponents to spend the day asking multiple questions in all areas • Spending time in communities to understand culture, local design, values and meet with First Nations and other local interest groups • Proposal submissions are of the highest caliber and meet the needs of Island Health on a long term basis 11 11
- 12. RFP Status: Evaluation Process • The role of the Evaluation Committee is to provide the final review of the recommendations provided by the Evaluation Teams • Evaluation Committee members include: o Island Health o Partnerships BC • There are five evaluation teams and two sub-teams: o Technical, IMIT, Clinical, Equipment, Services, Scored Elements, Financial • Compliance Based – Criteria Spreadsheet • Scored Elements – Quantitative and Qualitative 12 12
- 13. RFP Status: Evaluation Process – Scored Elements Quantitative Qualitative • Natural Light • Building Interior Design • Travel Distance / Corridor Efficiency • Confidentiality and Privacy • Component Layout, Process Flow • • Standardization • Separation of Flows • Views Building and Site Efficiency • Ease of Expansion • Landscape • Line of Sight 13
- 14. Design Progress • Project and Program Design: o Initial design decisions for RFP made with direct consultation from over 20 user groups (300 people) Physicians, nurses, food services, laundry, housekeeping, management o Future design decisions with proponent to include: User Champions and Super Users Meeting User groups (physicians, nurses, food services, laundry, housekeeping, management, public/patient) Evidence Based Planning Process Flow Mapping 14 14
- 15. Design Progress – Mock Up Room Phases • Operating Room • Psychiatry In Patient Unit • Recovery Room • In Patient Unit with bathroom • Lab Bench • Medication Room • Clean/Soiled Room • Labour Delivery Recovery Post-Partum Room (LDRP) • Emergency Department – Patient Room • Intensive Care Unit • Endoscopy/Procedure Room 15 15
- 16. Clinical User Group Engagement • Clinical User Groups provide feedback – patient/work flows, adjacencies, design features, equipment • Include all acute care departments: maternity, emergency, surgical, laboratory, ambulatory care, medical imaging, etc • Initial design decisions for RFP made with direct consultation from over 16 user groups (300 clinical and non-clinical Island Health staff) • User groups will be consulted by Project Co on all design decisions 16 16
- 17. Aboriginal and First Nations Engagement • Aboriginal Working Group with representation from local First Nations groups to provide input on: o Traditional Medicine Gardens o Edible/medicinal plants to be placed on site Outdoor seating areas and spiritual gardens with water features, traditional plants and herbs Aboriginal Maternal Care: o Labour – Delivery – Recovery – Post-Partum (LDRP’s) Traditional Food Program: K'ómoks First Nation 17 17
- 18. Community Engagement • In first 10 months, over 42 presentations with 800 + community members, including: o School Districts, Aboriginal Working Group o Chambers of Commerce, Community Groups • Project newsletters Project webcams • Quarterly meetings in each community and twice yearly in Mt. Waddington • Working with partners to plan Open House (2014) providing an opportunity for local companies to connect with the preferred proponent • Establish Community Advisory Committee (April 2014) – info coming soon! • New website – we want your feedback! (http://nihp.viha.ca) 18 18
- 19. Community Benefits • Employment – direct and indirect • Majority of construction hired locally • Construction services and material procured locally Preliminary Employment Numbers – Direct Employment 2013 2014 2015 2016 2017 Total Comox Valley 50 200 250 350 300 1150 Campbell River 30 175 225 325 275 1030 19 19
- 20. First Nations Procurement and Aboriginal Employment Opportunities during Construction • Project Co shall provide written notice to each of the three (3) local First Nations of contracting opportunities and Aboriginal employment opportunities. 20 20
- 21. First Nations Procurement and Aboriginal Employment Opportunities during Construction • Project Co is responsible for, and will make reasonable commercial efforts to, procure services from First Nations members, First Nations companies or joint venture companies with First Nations where those services are available on a competitive basis during the construction period for the project. 21 21
- 22. First Nations Procurement and Aboriginal Employment Opportunities during Construction • Project Co shall explore ways to make apprenticeship programs available to Aboriginal peoples, promote greater participation by Aboriginal peoples in such programs associated with the project and explore other means of providing employment training. 22 22
- 23. Expectations • Three high quality submissions from proponents • On budget • Project Schedule – completion of facilities staggered • Innovation • Transition Phase – staggered • Move-In – pre and/or post summer, 2017 • World class facilities • Well prepared and resourced Project Management Team 23 23