Computer features in microsoft word
- 2. LESSON -4 FEATURES IN MICROSOFT WORD
- 3. PARAGRAPH FORMATING COLOUMN FORMATING FINDING TEXT FINDING AND REPLACING TEXT SETTING PAGE PROPERTIES PREVIEWING AND PRINTING A DOCUMENT OBJECTIVES
- 4. You have already learnt about some of the features of Microsoft word such as spell and grammar check and adding borders. In this chapter , you will ;learn the various ways of formatting a paragraph, finding and replacing text, and printing a document
- 5. In word, a new paragraph begins when you press the ENTER KEY. You can format a paragraph by changing its alignment , indentation , line spacing and paragraph spacing . ALIGNMENT Alignment refers to the placement of the text with respect to left and right. We learnt about changing the alignment by making use of the alignment buttons in the paragraph under the home tab. PARAGRAPH FORMATTING
- 6. align text left places the text towards the left margin ,leaving a ragged right edge . Align text right places towards the right margin, leaving a ragged left edge . Center places the text in the center of the left and right. Justify places the text in such a way that the text is equally distributed between both the margins and none of the edges of the text appear ragged.
- 7. INDENTATION is the amount of spacing between the text and the page margins . The various types of indentations are:- Left indentation:- this indentation lets specify the amount of spacing to be given from the left margin . Right indentation:- this indentation lets you specify the amount of spacing to be given from the right margin . Special indents :- there are two types First line Hanging INDENTATION
- 8. Line spacing is the amount of space between the lines of the text in a paragraph in a word document . You can increase or decrease this space by following these steps. Select the text or the paragraph for which you want change the line spacing Click on the home tab . Click on the line spacing option in the paragraph group . A drop down list appears . Select the desired spacing value from the drop down list LINE SPACING
- 9. Paragraph spacing is the amount of space above or below a paragraph . You can set paragraph spacing by following these steps:- Select the paragraph before or after you want to change spacing. click on the page layout tab . Enter the required values in the before and after spin boxes under spacing under the paragraph group . PARAGRAPH SPACING
- 10. The text in word so that it appears in columns just the way it appears in newspaper . Follow these steps to format the text in columnar format . Select the text that has to be displayed in columns . Click on the page layout tab . Click on the columns option in the page setup group. Click and choose the desired number of columns . Click on the more column option . Specify the number of columns in the presets section or enter a number in the number of columns box. Click on the equal column width check box if you want the columns of equal width. Click on the line between check box . Click on OK. COLUMN FORMATTING
- 11. The find feature can be used to search all the occurrences of a given word or phrase .the steps to use the find feature are:- Click on the home tab. Click on the find option in the editing group. Type the word that you want to find in the search document box. Click on a result in the navigation pane to see it in the document . FIND FEATURE
- 12. Besides finding the text , you can also replace the occurrence of a given word or phrase with an alternate text. The steps to find and replace the text are:- Click on the home tab. Click on the Replace group option in the Editing group. Enter the text you want to replace in the find what text. Click on the Replace , All or Find Next button . When you are finished click on OK. FINDING AND REPLACING TEXT
- 13. The page margins is the space between the edge of the page and the document text on all four sides. the steps to set page margins are:- Click on the page layout tab. Click on the margins option. Click on a predefined margin. Click on OK. SETTING PAGE MARGINS
- 14. You can check the way the document pages will appear after getting printed. Follow these steps:- Click on the file tab. Click on the print option. Click on the arrows below the preview section to view every page. PREVIEWING A DOCUMENT
- 15. After checking the preview of the document , you can choose to print it by following the given tab. Click on the file tab. Click on the print option. Choose the printer from the printer drop down list. Enter the number of copies in the copies spin box. Under the settings section, click on the arrow next to print all pages. Click on OK. PRINTING A DOCUMENT