Conduct quality speech contests 20120714
- 1. AREA AND DIVISION GOVERNOR TRAINING Plan and Conduct Quality Speech Contests Jerry Barrett July 14, 2012
- 2. Session Agenda Speech Contest Benefits Role of Area and Division Governors Speech contest preparation Speech contest rules 2
- 3. Speech Contest Benefits Contestants – Experience and Growth in a Competitive Setting Audience – Education and Entertainment Clubs – Showcase for Membership Building District Officers – Opportunity for Members to participate beyond the Club Organizers – Leadership Skill Development Opportunity Toastmasters – Public Relations Opportunity 3
- 4. Role of Area and Division Governors Be knowledgeable about Contest Planning Contest Rules Contest Roles Act as a resource for Club Contests Form teams of trained, experienced, and well-coached Toastmasters to organize and conduct Area and Division contests 4
- 5. Ideal Contest Describe what is needed for a HIGH QUALITY Speech Contest 5
- 6. Contest Quality Elements Trained, coached, and experienced Staff Judges Contest Chair Chief Judge Contest Toastmaster “Lots” of unbiased judges Well planned and promoted event Use TI and D55 Reference documents Deploy Project Management techniques Promote with Fliers and face-to-fact contact 6
- 7. District Direction All Key Role Players Experienced All Judges Trained Area and Division Governors provide training and active mentoring when above two quality elements are not met. 7
- 8. Role Player Experience Direction: Key Role Players have experience in that role at lower level contests Key Roles Serve in that role at Contest Chair Club before Area Chief Judge Area before Division Judge Division before District Toastmaster 8
- 9. Judge Training Direction: All Judges Trained Sessions at District Sponsored Events TI On-line videos (http://www.toastmasters.org/Members/OfficerResources/eLearning/SpeechContestModule.aspx) Session 2: When You’re the Judge Session 3: The Judge’s Guide and Ballot TI Training Module (1190) (http://www.toastmasters.org/1190) 9
- 10. District Direction All Key Role Players Experienced All Judges Trained Area and Division Governors provide training and active mentoring when above two quality elements are not met. 10
- 11. Contest Planning Planning Guides Scripts Contest Forms Agendas Promoting Contests 11
- 12. Contest Planning Guides D55 Website – Contest Page – Reference Documents – Contest Planning Excel, Word, PDF versions Task List Materials to Bring People / Roles Project Management Aspects Communicate, Communicate, Communicate! Follow up, Follow up, Follow up! 12
- 13. Contest Scripts D55 Website – Contest Page – Reference Documents – Contest Scripts Toastmaster Scripts One for each type of Contest Thoughtfully merge scripts for Multi-type and Multi-Area contests Briefing Scripts Chief Judge USE THE Contest Chair SCRIPTS! 13
- 14. Contest Forms Inform Your Clubs: Forms and rules are free downloads from the TI website. Search on “Digital Content Speech Contests” Contest Chair responsible for organizing forms into folders and bringing them to the contest. 14
- 15. Contest Forms Judges Guide and Ballot “Regular” and Tie-Breaking Unique for each type of Contest Time Record Sheet Counter’s Tally Sheet Notification of Contest Winner Speaker’s Certification of Eligibility and Originality Contestant Biographical Information Certificate of Participation Certificates for 1st, 2nd, and 3rd place 15
- 16. Contest Agendas – Area Contests Do include: Area Designation Area Governor’s Name Date/Time/Place Types of Contests TI Logo Club Names Contestant and Role Player Names Plug for Division Contest and District Conference 16
- 17. Contest Agendas – Division Contests Do include: Division Designation Division Governor’s Name Date/Time/Place Types of Contests TI Logo Contestant and Role Player Names Plug for District Conference Area Governor Names 17
- 18. Contest Agendas – Don’t Includes Do NOT include Judges’ names Okay to list Chief Judge’s name Education level of contestants Club name by contestants names Test Speaker name 18
- 19. Contest Promotion Club visits Encourage members to become contestants. Encourage club to conduct contests • August for Fall, February for Spring Promote above-the-club contests. Fliers Create one! Use it when communicating with your clubs! Examine selected past Contest fliers on D55 website 19
- 20. Rules Read the Rulebook – Rules & Checklists Governors, Contest Chairs, Chief Judges, Contestants Downloadable from TI website Offer to send rulebook to Contestants when notifying them 2 weeks ahead of the Contest 20
- 21. Rules - Eligibility Confirming Contestant & Judge Eligibility speechcontests@toastmasters.org or Phone 949-858-8255 21
- 22. Rules – How Many Judges? Club 5 Judges (if practical) + Tie Breaking Judge Area 5 Judges or equal representation from clubs in the Area + Tie Breaking Judge Division 7 Judges or equal representation from the Areas in the Division + Tie Breaking Judge Jerry’s Guidelines to Increase Fairness Find judges outside the Club/Area/Division Two judges per contestant or the numbers above, whichever is higher 22
- 23. Rules – Notification of Winners p5, General Rules, 3. Selection Sequence, A3 “Should an area or division contest winner be unable to participate in the next-level contest, the highest placed available contestant will advance to that level.” Suggestion to Chief Judge: Rank-order ALL qualified contestants on the Notification of Winners form. 23
- 24. Call to Action Read and adhere to the Official rules Use Resources available on D55 and TI websites Take the on-line Judge Training or attend Training session(s) Move toward District Direction on training and experience when selecting key role players Mentor/Coach/Assist Role Players and Contest organizers Promote contests! Use the District Scripts! Communicate and Follow-up 24
- 25. You will be sent a follow-up email with links to this presentation, handouts, and other documents. Some documents may be attached to the email. If you have any questions or comments, contact Jerry Barrett – judge@tmd55.org 25
- 26. Handout – Next Two Slides 26
- 27. Conducting Quality Speech Contests CALL TO ACTION Read and adhere to the Official rules Use Resources available on D55 and TI websites Take the on-line Judge Training or attend Training session(s) Move toward District Direction on training and experience when selecting key role players Mentor/Coach/Assist Role Players and Contest organizers Promote contests! Use the District Scripts! Communicate and Follow-up 27 Jerry Barrett July 14, 2012
- 28. Conducting Quality Speech Contests RESOURCES District 55 Website tmd55.org – Contests - Reference Documents Toastmasters International Website Search on “Digital Content Speech Contests” Search on “Judge Training” District Chief Judge – Jerry Barrett judge@tmd55.org 512 219-0020 28 Jerry Barrett July 14, 2012