Confluence as DMS for Moscow Atlassian User Group EN
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Atlassian Confluence is presented as a versatile document management system capable of serving as a managed content repository, particularly for complex business models with linked diagrams. The document describes the process of importing a structured folder hierarchy from a local repository into Confluence, emphasizing its collaborative features, document versioning, and compatibility with Microsoft Office applications. The system allows users to manage documents efficiently, providing various export options for Visio documents and facilitating team collaboration without the costs associated with alternatives like MS SharePoint.
Confluence as DMS for Moscow Atlassian User Group EN
- 1. Atlassian Confluence as universal document management system
- 2. Boris Zinchenko Igor Morenko Andrew Kashulin Alexey Fisher
- 3. Atlassian User Group Moscow, June, 30, 2016
- 4. Atlassian Confluence is well known as powerful corporate wiki system useful to create knowledge base, web site or documetation Convenience and prevalence of Confluence prompted us to consider this product as a managed content repository to handle large and linked business process model
- 5. We got a task to create managed repository for a business model with hundreds linked diagrams in MS Visio format within a hude folder structure. Sometimes, for solutions like this used MS Share Point, but it is expensive and requires a server running Windows. Atlassian Confluence have the same basic functions but significantly easyer and common amomg IT community using Atlassian JIRA.
- 6. Atlassian Confluence have REST API and can be used as managed repository with access from external application. Product doing this: Enterprise Explorer. Presenting you our experience using Confluence as a managed document repository.
- 7. ● Local repository: model in folder hierarchy ● Confluence based repository- ● Import into Confluence based repository- ● Open and save document to repository ● Document versioning ● Model export Agenda
- 9. Local model is a folders hierarchy with busines process model «Russian business», opened in Windows Explorer: not suitabe for collaboration
- 10. Open local model with Enterprise Explorer
- 12. Model opened in a local reposirory, file system
- 14. Save model to Confluence repository and get advantages of collaboration with remote team
- 17. Choose Confluence space to work
- 18. Import folders hierarchy into the repository
- 19. Create a new folder to work with, as a result at the Confluence side page will be created and used as root of hierarchy
- 20. Choose recently created folder «Russian business»
- 21. Import model folders hierarchy into folder «Russian business»
- 23. Folders hierarchy import completed successfully
- 24. Open Confluence and take look for imported hierarchy
- 25. Open and save documents to Confluence repository
- 27. Choose folder «Russian business», expand node and open a document
- 28. Every user any time can check out any model subset, make changes and submit to repository
- 29. Possible actions are common: «cut», «paste», «copy», «delete», «rename» using Confluence repository.
- 30. Possiable actions within folders: create new folder or MS Office document, diagram, presentation, spreadsheet
- 32. Confluence side
- 33. Confluence space used to store model: «BPM Demo»
- 34. Confluence space «BPM Demo» with already imported model «Russian busines»
- 35. Imported folder hierarchy became Confluence pages hierarchy
- 37. Open Confluence page containing document
- 38. Currently document have version «1», open it
- 39. Document may be opened with appropriate application and saved to Confluence repository
- 40. Saving document into Confluence similar to work with a file system. After saving document will have version «2».
- 42. MS Visio documents export formats: PDF, AutoCAD, EMF, SVG, XPS, BMP, GIF, JPEG, PNG, TIFF
- 43. Thumbnails generated from Visio documents
- 44. Visio document exported as a graphics
- 45. Atlassian Confluence as universal document management system Atlassian User Group Moscow, June, 30 2016