Contingency Planning MODULE 1- INTRODUCTION.pdf
- 3. Upon completion of this Module, the participants will be able to: 1. Define Contingency Planning 2. Explain the importance and application of CP 3. Discuss the elements of CP 4. Determine the myths and facts of CP 5. Describe the features of CP 6. Explain the criteria for a good Contingency Plan Module Objectives
- 4. 1. Overview of CP – Definition – Background – Importance 2. Elements of CP – Actors – Best time to conduct CP – Incidents needing CP 3. Myths and facts of CP 4. Features of CP 5. Criteria for a good contingency plan Scope
- 5. Overview
- 7. Instructions: 1. A word will be flashed on the screen. 2. In 2 minutes, write in a metacard any word that you would associate with the word flashed on the screen 3. Post the metacards on the manila paper Game: Word Association
- 9. UN High Commissioner for Refugees: “A forward planning process, in a state of uncertainty, in which scenarios and objectives are agreed, managerial and technical actions defined, and potential response systems put in place in order to prevent or better respond to, an emergency or critical situation.” Definition: CP Module 1: Introduction
- 10. Republic Act No. 10121: “A management process that analyzes specific potential events in a state of uncertainty and establishes response arrangements in advance to enable timely, effective and appropriate responses to such events and situations.” Definition: CP Module 1: Introduction
- 11. • A scenario- based plan for a specific and projected natural and/or human- induced hazard. • Aims to address the impacts of the hazard and/or to prevent the occurrence of emerging threats by arranging well- coordinated responses and enabling efficient management of resources. • Contingency plan is the document resulting from the conduct of CP. Definition: Contingency Plan Module 1: Introduction
- 12. Background and Importance of CP
- 13. Module 1: Introduction to CP Session 1: Overview Evolution of CP PGMA as VP/ DSWD Sec June 2000 UNHCR Geneva UNHCR Mission to RP Management of IDPs and Capability Building Issue of IDPs Assess Technical Assistance to RP Emergency Management Training Contingency Planning (TOF/CP Formulation) Regional Seminars on Disaster Preparedness Executive Workshops for OCDRDs Publication of CP Manuals for LGUs Background Module 1: Introduction
- 14. Background Module 1: Introduction CP is our commitment to the Sendai Framework for Disaster Risk Reduction (SFDRR) 2015 - 2030
- 15. Background Sendai Framework for DRR Module 1: Introduction Goal: Prevent new and reduce existing disaster risk through the implementation of integrated and inclusive economic, structural, legal, social, health, cultural, educational, environmental, technological, political and institutional measures that prevent and reduce hazard exposure and vulnerability to disaster, increase preparedness for response and recovery, and thus strengthen resilience
- 17. Priority 4: Enhancing disaster preparedness for effective response, and to “Build Back Better” in recovery, rehabilitation and reconstruction Background Sendai Framework for DRR Module 1: Introduction
- 18. Priority 4, 33 a: National and Local Governments shall: “Prepare or review and periodically update disaster preparedness and contingency policies, plans and programmes…” Background Sendai Framework for DRR Module 1: Introduction
- 20. Rule 6, Section 4 (3), Implementing Rules and Regulations (IRR) “The Provincial, City and Municipal DRRMOs or BDRRMCs, in coordination with concerned national agencies and instrumentalities, shall facilitate and support risk assessments and contingency planning activities at the local level.” Background Republic Act No. 10121 Module 1: Introduction
- 21. Background NDRRMC- NSC JMC No. 1 s 2016 Module 1: Introduction
- 22. Item 6.1.1 “All DRRMCs at all levels, CMCs at the local level, and individual government departments, bureaus, agencies, offices, units, and instrumentalities, shall formulate contingency plans for natural and/or human- induced hazards appropriate to their areas in accordance with the prescribed Contingency Planning Guidebook.” Background NDRRMC-NSC JMC No. 1 s 2016 Module 1: Introduction
- 23. National DRRM Plan Thematic Area 2: Disaster Preparedness, Outcome 10: “Developed and implemented comprehensive national and local preparedness and response policies, plans, and systems” Background Other National Policies Module 1: Introduction
- 24. 1. NDRRMC MC No 04, s. 2012 2. EO No. 82 , s 2012 3. DBM- NDRRM- DILG JMC 2013- 1 4. NDRRMC- DILG- DBM- CSC JMC 2014-1 Background Other National Policies Module 1: Introduction
- 25. 5. NDRRMC National Disaster Response Plan of 2015 6. DILG Seal of Good Governance 7. DILG Project LISTO 8. NDRRMC Memo 43, s. 2016 9. NDRRMC Memo 44, s. 2016 Background Other National Policies Module 1: Introduction
- 26. 9th in 2009 6th in 2010 3rd in 2011 - 2013 2nd in 2014 3rd in 2015 Study by : UN University Institute for Environment and Human Security (Reference: http://www.worldriskreport.org/) World Risk Index Report 2015 Importance of CP Module 1: Introduction
- 27. Benefits of CP • Helps ensure availability of resources • Contributes to enhancing networking and coordination • Helps to protect lives Importance of CP Module 1: Introduction
- 28. Elements of CP
- 29. 1. As early as NOW 2. LATER, when we have more information? 3. JUST BEFORE the event to maximise information? 4. RIGHT AFTER the exact damage is known? When is the best time to conduct CP? Elements of CP
- 30. • “It is better to plan when it is not needed, than not to have planned when it was necessary.” • Even if one is not sure that such event may indeed occur, it is best to develop a plan When is the best time to conduct CP? Elements of CP Module 1: Introduction
- 31. Natural hazards Human- induced hazards Crises Planned events Sudden increase of displaced population Sudden shortage of funding Epidemic Elements of CP What events need CP? Module 1: Introduction
- 32. Many heads are better than one Elements of CP Actors in CP Module 1: Introduction
- 33. National/Regional Level • DRRM/ CM Focal Persons • Relevant technical experts • Relevant CSOs and private sector groups • Private sector managers or individuals willing to commit resources, services or any other form of assistance Elements of CP Actors in CP Module 1: Introduction
- 34. Local Level • Local DRRM Officers • Sanggunian members • Local committees reps • Local DRRMC/CMC member agencies reps • Relevant technical experts • National government agencies at the local level • CSOs and group sector groups • Private managers and individuals willing to commit assistance Elements of CP Actors in CP Module 1: Introduction
- 35. Agency/Office Level • Division/Unit Heads • Finance Officers • Planning Officers • Logistics Officers • Operation Officers • Human Resource Officers • Disaster Control Group members Elements of CP Actors in CP Module 1: Introduction
- 36. Learning Insight “There are no problems we cannot solve together and very few that we can solve by ourselves.” −Lyndon B. Johnson US President
- 37. Myths and Facts of CP
- 38. MYTH #1: CP is expensive. FACT: CP requires only an appropriate funding source.
- 39. MYTH #2: CP is too technical. External expertise is needed. FACT: There are trained local CP experts and facilitators.
- 40. MYTH #3: Once the contingency plan has been formulated, only little effort is needed. FACT: Contingency plan needs to be reviewed and updated regularly.
- 41. MYTH #4: CP is not an integral part of our work. FACT: CP should form part of the regular planning activities.
- 42. MYTH #5: CP is sensitive, confidential and threatening. It should at least be done in secret. FACT: CP should be prepared, developed, and disseminated to concerned agencies.
- 43. MYTH #6: CP encourages displacement. FACT: CP helps to prevent displacement.
- 44. Myth #7: CP is product oriented. FACT: CP is not a product for sale.
- 45. Features of CP
- 46. CP is gender sensitive. CP adheres to international and national standards and guidelines. CP optimizes information technology. Features of CP Module 1: Introduction
- 47. CP promotes Public- Private Partnership. CP is a continuing process. CP integrates DRRM mechanisms. Features of CP Module 1: Introduction
- 48. Criteria for a good Contingency Plan
- 49. Clarity Goals and objectives must be clear and precise. Flexibility CP must allow for the unexpected. Use round numbers and maintain reserves. Accuracy Information must be factual and accurate. Criteria for a good Contingency Plan Module 1: Introduction
- 50. Consistency Contents must be coherent. Testability Mechanisms must allow for the conduct of tests and exercises. Evaluative Contents must allow for evaluation and assessment for further enhancement. Criteria for a good Contingency Plan Module 1: Introduction
- 51. Summary
- 52. What is CP? Module 1: Introduction
- 53. What is a Contingency Plan? Module 1: Introduction
- 54. Why conduct CP? Module 1: Introduction
- 55. When is the best time to conduct CP? Module 1: Introduction
- 56. In what events can we apply CP? Module 1: Introduction
- 57. Who are the actors in CP? Module 1: Introduction
- 58. True or False? CP is expensive. Module 1: Introduction
- 59. True or False? CP is confidential. Module 1: Introduction
- 60. True or False? CP is a one- time, big- time process. Module 1: Introduction
- 61. Name one criterion for a good Contingency Plan. Module 1: Introduction
- 62. Questions?
- 63. Upon completion of this Module, the participants will be able to: 1. Define Contingency Planning 2. Explain the importance and application of CP 3. Discuss the elements of CP 4. Determine the myths and facts of CP 5. Describe the features of CP 6. Explain the criteria for a good Contingency Plan Module Objectives
- 64. “The Art of War” by Sun Tzu “The art of war teaches us not to rely on the likelihood of the enemy’s not coming but on our readiness to receive him; not on the chances of him not attacking but rather on the fact that we have made our position steadfast.”
- 65. • International Federation of Red Cross and Red Crescent Societies. (2012). Contingency Planning Guide. Geneva, Switzerland: International Federation of Red Cross and Red Crescent Societies. • United Nations High Commission for Refugees and National Disaster Coordinating Council. (2007). Contingency Planning for Emergencies: A Manual for Local Government Units. Manila: United Nations High Commission for Refugees and National Disaster Coordinating Council. • United Nations Office for Disaster Risk Reduction. (2015). Sendai Framework for Disaster Risk Reduction 2015-2030. Geneva, Switzerland: United Nations Office for Disaster Risk Reduction. References