Copying Files Across Workbooks Lab 5, Step 1 A. Save al.docx
- 1. Copying Files Across Workbooks Lab 5, Step 1 A. Save all of the wk5_Chap7_cap iLab files to one folder. You should have the following files: B. Open the Summary workbook in Excel. C. Open one of the files you wish to consolidate into this workbook. From the Home tab, the Cells group, the Format option, select Move or Copy Sheet. From the Move or Copy dialog box, select the Summary worksheet as location, Move to End, and Create a Copy: Click OK.
- 2. Copy the Eastside and Westside data in the same way. Your worksheet will now look like this: Save this consolidated file as Lab5_yourlastname.xlsx. Note: Use the Switch Windows command from the View tab to see what is open, and use the Close button to close all worksheets except the Lab 5 Summary worksheet. Your Lab 5 Summary worksheet should now look like this: Creating a Scenario Summary Lab 6, Step 4 A. Name the cells that will be used in the Scenario Summary.
- 3. To use the labels you have already created in the Income Statement, select the two columns from the Income Statement in the Assumptions area: In the Formula tab in the Defined Names Group, select “Create from Selection”. Select the Left column as your name: Click OK. When you click on the right hand cell, notice that the cell is now named: Repeat the process and name all of the cells in your Income Statement as you did in the steps above: • Tuition per Day • Food Expenses • Supplies per Year • Teacher Cost • Insurance • Maintenance • Administrative & Advertising • Est. Taxes
- 4. • Total Revenue • Total Expenses • Net Income (Make sure to also label the net income) B. Define Scenarios From the Data tab, click What-If Analysis, and then select Scenario Manager: The Scenario Manager Dialog Box opens. Click Add to begin defining your scenarios. Provide a name in the first textbox: Now select the cells that will change. You can select multiple cells by holding down the Control (Ctrl) key as you make your selections. Or you may type a comma after you select each variable.
- 5. Select Number of Children (B6), Teacher Cost (B8), Supplies (B10), and Tuition (B13): Click OK. Add the values for your first scenario: Click OK. Add your second scenario with the same Changing Cells: Click OK and then add the Changing Values: Click OK and then add your final scenario. Name it High and add the values:
- 6. To test your scenario, click Show. Your Income Statement will now contain the values you specified: Click Close to exit the Scenario Manager. Change your values back to the original assumptions: C. Create a Scenario Summary to display the scenarios you have created. Go back to the Data tab, click What-If Analysis, and then select Scenario Manager: Click Summary in the Scenario dialog box:
- 7. Select Scenario Summary and then choose the Result Cells: Total Revenue (B31), Total Expenses (B32), Net Income (B33): Click OK. Your Scenario Summary will be created on a new sheet: D. Move this sheet to the end of the workbook. Creating a Two-Variable Data Table Lab 6, Step 3 A. Set up your Two-Variable Data Table Create headings that describe the data table. Your columns (row input cells) will be labeled 6 through 15 (number of children): You can copy and paste the row headings from your one- variable data table.
- 8. Create row labels (column input cells) that range from 35 – 75 in $5 increments: B. Create your Results cell in the upper left corner of the data table. This cell will reference your Net Income (B33). Change the Format of this cell to read Fees. Right-click on the Result Cell, select Format Cells. In the Format Cells dialog box, click the Number tab, select Custom, and then type in “Fees” with quotes into the Type textbox. Click OK. C. Add a heading that explains the data table and shading to match the shading of the original Income Statement: D. Select all of the cells that hold the data table area (without
- 9. the descriptive heading). Create your data table using the Data tab, What-If Analysis, Data Table option. Reference the cell that contains the number of children as the Row Input (B6) and Fee as the Column Input (B13): Click OK. The data table will be populated with values: Format the results as currency with no decimals. Apply conditional formatting to show all options that are above Jane’s target goal. Your data table should now look something like this: Select the area that includes all of the variable labels
- 10. Creating a One-Variable Data Table Lab 6, Step 2 A. Set up your One-Variable Data Table Create headings that describe the data table. Your columns will be labeled Initial Values and then 6 through 15 (number of children) and your rows will be labeled Expenses and Net Income: Add a heading that explains the data table and shading to match the shading of the original Income Statement: B. Reference the cells that hold the Result Values you wish to use. These references will be added to the Initial Values area. Reference the cell that contains Total Expenses (=B32) and the cell that contains Net Income (=B33) : C. Select the data table area except the descriptive labels. From the Data tab, under What-If Analysis Tools, select Data Table:
- 11. The Data Table dialog box will appear. Select the cell that holds the variable you wish to change. Since the variable is in the first row, enter this in the Row Input Cell area: Click OK. The data table will be populated with values: Format the results as currency with no decimals: D. Apply conditional formatting to show all options that are above Jane’s target goal: Creating 3D Cell References and Using Worksheet Grouping Lab 5, Step 2
- 12. Make sure that the Lab 5 Summary file is open in Excel. A. Fill in the first formula required using 3D cell reference to refer to data on multiple worksheets. Select Cell B3 on the Summary worksheet and type =SUM( Click the Westside tab to begin the 3D cell referencing. Hold down the Shift key and select the last worksheet, for example, Downtown. Click in Cell B3. Press the Enter key to add an ending parenthesis and complete the formula. You will see the results of the formula in Cell B3. Click on Cell B3 to review the formula Excel has created: Note that this cell reference tells Excel to total the contents in Cell B3 for all worksheets from Westside through Downtown. B. You can copy this formula across and then down to see the sales by quarter for each
- 13. of the dining categories: C. Use Grouping to add Totals to all worksheets: Select all worksheets by clicking on the first and last worksheet tabs while holding down the Shift key. The tabs will become white: The filename will also show that the worksheets are Grouped: Select Cell B6 and create the formula to total results of Cells B3 through B5: Hit the Enter key. Notice that this formula has been applied to all sheets in the workbook:
- 14. Make sure the Worksheets are grouped. Drag the formula across the row: Create the formula for the Grand Total while the sheets are grouped and then drag this formula to copy it in the Grand Total row: Ungroup the worksheets. Verify that the formula has been copied to all worksheets.