Developing an Agile Schedule in Microsoft Project - It is Possible!
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The document is a presentation by the International Institute for Learning, focusing on project management methodologies, particularly Waterfall and Agile. It explains key features and differences between the two approaches, detailing their processes, strengths, and planning techniques. It also covers elements of Agile project management, including user stories, release planning, and iteration planning.
Developing an Agile Schedule in Microsoft Project - It is Possible!
- 1. © International Institute for Learning, Inc., All rights reserved. 1Intelligence, Integrity and Innovation© International Institute for Learning, Inc., All rights reserved. Thank you for joining us today. This webinar is brought to you by IIL – a global leader in: Project, Program and Portfolio Management Microsoft® Project and Project Server Lean Six Sigma | Business Analysis Agile | PRINCE2® | ITIL® Leadership and Interpersonal Skills Developing an Agile Schedule in Microsoft® Project – It is Possible!
- 2. © International Institute for Learning, Inc., All rights reserved. 2Intelligence, Integrity and Innovation Global IIL Companies IIL US IIL Asia (Singapore) IIL Australia IIL Brasil IIL Canada IIL China IIL Europe (United Kingdom) IIL Finland IIL France IIL Germany IIL Hong Kong IIL Hungary IIL India IIL Japan IIL Korea (Seoul) IIL México IIL Middle East (Dubai) IIL Spain
- 3. © International Institute for Learning, Inc., All rights reserved. 3Intelligence, Integrity and Innovation What is a Project?
- 4. © International Institute for Learning, Inc., All rights reserved. 4Intelligence, Integrity and Innovation A temporary endeavor undertaken to create a unique product, service, or result What is a Project? G – Goal Oriented U – Unique F – Finite I – Interdependent Activities
- 5. © International Institute for Learning, Inc., All rights reserved. 5Intelligence, Integrity and Innovation Project Management Knowledge Areas and Constraints
- 6. © International Institute for Learning, Inc., All rights reserved. 6Intelligence, Integrity and Innovation Waterfall
- 7. © International Institute for Learning, Inc., All rights reserved. 7Intelligence, Integrity and Innovation Key characteristics of the Waterfall (classic) method: A development method that is: Linear Sequential It has distinct goals for each phase of development. Once a phase is completed, there is no turning back. Waterfall – Key Characteristics
- 8. © International Institute for Learning, Inc., All rights reserved. 8Intelligence, Integrity and Innovation Key stages / phases of development: Waterfall – Diagrammatic Representation Requirements Design Implementation Verification Maintenance
- 9. © International Institute for Learning, Inc., All rights reserved. 9Intelligence, Integrity and Innovation Waterfall Projects – The V Diagram Key stages / phases of development: Concept Requirements System Requirements High level Design Detail Design System Development Unit Test Sub-System Verification System Verification System Validation Unit Test Plan Sub-System Verification Plan System Verification Plan System Validation Plan Strategic need Benefits recovery
- 10. © International Institute for Learning, Inc., All rights reserved. 10Intelligence, Integrity and Innovation Waterfall Project Management Diagrammatic view of the Waterfall approach to parameters: Features Quality? Time Cost Fixed Variable Plan driven Derives and delivers to a specification Produces a plan from the specification The plan indicates likely time and cost Change is a distraction
- 11. © International Institute for Learning, Inc., All rights reserved. 11Intelligence, Integrity and Innovation Delivers everything needed Regulatory compliance projects Governance procedures Documentation Known / repeatable process Unified planning Significance of Project Manager Delegation to and by Project Manager The Strengths of Waterfall Strengths of Waterfall / PMIBoK
- 12. © International Institute for Learning, Inc., All rights reserved. 12Intelligence, Integrity and Innovation Demo
- 13. © International Institute for Learning, Inc., All rights reserved. 13Intelligence, Integrity and Innovation What do we mean by “Agile”?
- 14. © International Institute for Learning, Inc., All rights reserved. 14Intelligence, Integrity and Innovation Key characteristics of the Agile method: A development method that is: Iterative Incremental Embraces change Delivers deployable product early for ROI Delivers a Minimum Usable Sub-seT (MUST) to time Agile – Key Characteristics
- 15. © International Institute for Learning, Inc., All rights reserved. 15Intelligence, Integrity and Innovation Agile – Diagrammatic Representation Key aspects of development: Requirements Design Implementation Verification Maintenance Iterative – from anywhere to anywhere
- 16. © International Institute for Learning, Inc., All rights reserved. 16Intelligence, Integrity and Innovation Agile Project Management Diagrammatic view of the Agile approach to parameters: Fixed Variable Value driven Understands and delivers to a business value Produces to agreed and fixed time (and cost) Does not compromise quality Change is embraced Features Quality Time Cost
- 17. © International Institute for Learning, Inc., All rights reserved. 17Intelligence, Integrity and Innovation Strengths agile: Delivers minimum usable subset Delivers on time and to cost Iterative development for evolving solution Economical on documentation High degree of empowerment Flexible processes Collaboration of whole team The Strengths of Agile
- 18. © International Institute for Learning, Inc., All rights reserved. 18Intelligence, Integrity and Innovation Plan vs. Value Driven Source: Ryan Matena, “Ready for Agile,” Projects@Work.com, 9/28/06
- 19. © International Institute for Learning, Inc., All rights reserved. 19Intelligence, Integrity and Innovation Plan-Driven Methods All requirements are detailed and approved before development. Changes are approved through a formal change control process. Emphasis is placed on documents as deliverables. Stakeholders see the product at the end of the lifecycle. Agile Methods Requirements are detailed just before they are developed. Requirements changes are integrated into plans. Emphasis is placed on working software over documentation. Stakeholders see the evolving product at the end of every iteration. Contrasting Plan-Driven and Agile Methods
- 20. © International Institute for Learning, Inc., All rights reserved. 20Intelligence, Integrity and Innovation Plan-Driven Methods Detailed plans are created at the start of the project. Plans are typically activity- based, and not based on feature priority. Testing and integration are performed at the end of the lifecycle. Agile Methods Plans are built iteratively to incorporate new knowledge and changes. Plans are feature-based. Features are developed based on priority. Testing and integration are performed in every iteration. Contrasting Plan-Driven and Agile Methods
- 21. © International Institute for Learning, Inc., All rights reserved. 21Intelligence, Integrity and Innovation The Scrum Process Product Backlog Product Backlog Sprint Planning Meeting Sprint 1-4 weeks Daily Scrum Every 24 hours Potentially Releasable Product Increment Sprint Review Meeting
- 22. © International Institute for Learning, Inc., All rights reserved. 22Intelligence, Integrity and Innovation Release planning involves selecting features from the Product Backlog based on priority or the selected themes for a release. Themes are groups of features that provide discrete sets of user or customer-valued functionality. The release plan answers the question “When will you be done (or partially done)?” The release is accomplished through a series of iterations. Release Planning
- 23. © International Institute for Learning, Inc., All rights reserved. 23Intelligence, Integrity and Innovation The Product Backlog is a list of features prioritized by business value. Detailed requirements in the backlog are often written as user stories. User story format: As a <user role>, I want to <achieve some goal> so that I can <receive some benefit>. The Product Backlog
- 24. © International Institute for Learning, Inc., All rights reserved. 24Intelligence, Integrity and Innovation Example User Story As a book author, I want to be able to add search keywords and categories to my book details so that customers can easily find my book on the site.
- 25. © International Institute for Learning, Inc., All rights reserved. 25Intelligence, Integrity and Innovation Demo
- 26. © International Institute for Learning, Inc., All rights reserved. 26Intelligence, Integrity and Innovation Steps in release planning: 1. Estimate and prioritize user stories and themes. 2. Select an iteration length. 3. Estimate the number of user stories the team can complete in an iteration (aka velocity). 4. Select a release date. Planning a Release
- 27. © International Institute for Learning, Inc., All rights reserved. 27Intelligence, Integrity and Innovation Since cost is factored into the prioritization and planning processes, the team must estimate the effort involved in completing each user story. Two user story estimation techniques: 1. Story points, which are a measure of relative size 2. Ideal days, which is the amount of time a story takes to develop with no interruptions Estimating Story Cost
- 28. © International Institute for Learning, Inc., All rights reserved. 28Intelligence, Integrity and Innovation Story points are relative values based on the size or difficulty of a user story relative to other stories. Can be numbers – e.g., 1, 2, 5, 8 Or other size measures, such as t-shirt sizes – e.g., XXS, XS, S, M, L, XL, XXL When you estimate using story points, you estimate the “bigness” of a user story compared to other stories. Story Points
- 29. © International Institute for Learning, Inc., All rights reserved. 29Intelligence, Integrity and Innovation Velocity is a measure of the team’s rate of progress calculated by summing the size of the user stories that the team can complete during an iteration. The team’s velocity = the number of story points (or ideal days) completed during an iteration Velocity can be based on observed velocity or a forecast based on the team’s capacity Velocity
- 30. © International Institute for Learning, Inc., All rights reserved. 30Intelligence, Integrity and Innovation Velocity x Number of iterations in a release = the number of story points that can be completed in the release Example: For the next release, two themes have been selected The total story point estimates for the themes = 80 The team’s velocity is forecast at 10 story points per 2-week iteration The release will be complete in 8, 2-week iterations, or 3 months If the release date is already set, velocity can be used to determine the number of stories that can be completed in the release. Velocity and Release Planning
- 31. © International Institute for Learning, Inc., All rights reserved. 31Intelligence, Integrity and Innovation A user can… A user can… A user can… A user can… A user can… A user can… A user can… A user can… A user can… A user can… A user can… A user can… A user can… Example Release Plan Iteration #1 Iteration #2 Iterations #3-5 A user can… 6 A user can… 4 2 2 4 3 3 6 6 4 3 6 4 3 4
- 32. © International Institute for Learning, Inc., All rights reserved. 32Intelligence, Integrity and Innovation During the iteration planning meeting, user stories are selected for an iteration based on the release plan, business value, and the size of the stories. Each story is discussed and decomposed into the tasks that need to be done to complete it. Tasks are estimated using ideal days or hours. Task estimates are done collaboratively with the whole team. Iteration Planning
- 33. © International Institute for Learning, Inc., All rights reserved. 33Intelligence, Integrity and Innovation TASKS: Create entries in the UI for search keywords Create entries in the UI for search categories Integrate keywords and categories into site search capabilities Write unit tests Execute unit tests … Example: User Stories to Tasks As a book author, I want to be able to add search keywords and categories to my book details so that customers can easily find my book on the site. USER STORY:
- 34. © International Institute for Learning, Inc., All rights reserved. 34Intelligence, Integrity and Innovation The iteration plan contains: The iteration goal and target velocity The user stories selected for the iteration The tasks needed to build the stories The estimates for the tasks in ideal days or hours The Iteration Plan
- 35. © International Institute for Learning, Inc., All rights reserved. 35Intelligence, Integrity and Innovation Code the…4 ME Code the…4 ME Test the…4 Code the…6 Code the…4 Code the…4 Test the…4 Code the…2 Test the…1 Code the…2 Test the…1 Code the…6 Test the…3 A user can… Example Iteration Plan (aka Team Board) 6 Code the…4 Test the…4 ME YU TY User Stories Tasks In Progress Done A user can… 6 Test the…4 ME Code the…4 YU Code the…4 TY Test the…4 TY
- 36. © International Institute for Learning, Inc., All rights reserved. 36Intelligence, Integrity and Innovation Stories, Tasks, and Assignments Code the…4 ME Code the…4 ME Test the…4 Code the…6 Code the…4 Code the…2 Test the…1 Code the…6 Test the…3 A user can… 6 Code the…4 Test the…4 ME YU TY User Stories Tasks In Progress Done Test the…4 ME Story estimated in story points Tasks estimated in ideal days/hours Tasks selected by a team member to work on
- 37. © International Institute for Learning, Inc., All rights reserved. 37Intelligence, Integrity and Innovation Demo
- 38. © International Institute for Learning, Inc., All rights reserved. 38Intelligence, Integrity and Innovation A burndown chart is a simple way to track progress during an iteration. To create a burndown chart, sum the task hours remaining once a day and plot it. Using Burndown Charts to Track Progress
- 39. © International Institute for Learning, Inc., All rights reserved. 39Intelligence, Integrity and Innovation Example Burndown Chart TaskHours Days in Iteration 180 160 100 120 140 80 60 40 20
- 40. © International Institute for Learning, Inc., All rights reserved. 40Intelligence, Integrity and Innovation Demo
- 41. © International Institute for Learning, Inc., All rights reserved. 41Intelligence, Integrity and Innovation We invite you to get a closer look at what IIL can do for you and your organization, by visiting www.iil.com or email learning@iil.com and let us know how we can meet your learning needs. Please connect with IIL Socially: Like us on: facebook.com/IIL.inc Follow us: twitter.com/IILGLOBAL Join our Discussions on LinkedIn At IIL, Our Greatest Accomplishments are Yours