Dibernardinis EHS Management
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The EPA conducted an inspection of MIT in 1998 and found numerous violations of environmental regulations. As a result, MIT entered into a consent decree requiring it to develop an Environmental Health and Safety (EHS) Management System. The EHS Management System establishes organizational structure, roles and responsibilities, training programs, inspection procedures, and other elements to ensure compliance and continual improvement of EHS practices. MIT launched the system between 2001-2005 through new policies, training programs, inspections, and other processes overseen by an EHS director and committee.
![Outcome – Negotiated Settlement
Consent Decree - April 2001
•MIT Must Develop Environmental [Health &
Safety] Management System
•MIT Must Satisfy Specific Requirements (e.g.,
Training, Audits, etc.)
•MIT Must Pay Monetary Penalty of $150,000
•MIT Must Complete 3 “Supplemental
Environmental Projects” (SEPs) @ $405,000
MIT EHS Office
4 11/4/05](https://image.slidesharecdn.com/dibernardinis-091223144904-phpapp01/85/Dibernardinis-EHS-Management-4-320.jpg)
Dibernardinis EHS Management
- 1. Developing and Implementing an EHS Management System Lou DiBerardinis Director, EHS Office, MIT
- 2. Impetus for Change: EPA Multi-Media Inspection (1998) • EPA Inspectors for RCRA, Clean Air Act, Clean Water Act, and EPCRA on-site for 5 days • Inspected about 25% of labs & research centers, EPA found no actual releases or harm to environment, but: 100’s of RCRA violations (hazardous waste), Clean Air Act violations, Clean Water Act issues MIT EHS Office 2 11/4/05
- 3. Key EPA Observations •Inadequate resources No organizational infrastructure for environmental compliance No systems approach to environmental management Lack of clear roles, responsibilities and accountability Inadequate institutional knowledge of local compliance •Inadequate training of those who manage hazardous waste MIT EHS Office 3 11/4/05
- 4. Outcome – Negotiated Settlement Consent Decree - April 2001 •MIT Must Develop Environmental [Health & Safety] Management System •MIT Must Satisfy Specific Requirements (e.g., Training, Audits, etc.) •MIT Must Pay Monetary Penalty of $150,000 •MIT Must Complete 3 “Supplemental Environmental Projects” (SEPs) @ $405,000 MIT EHS Office 4 11/4/05
- 5. What is an EHS Management System? • System - • Management - • Environment - • Health - • Safety - MIT EHS Office 5 11/4/05
- 6. EHS Management System • Is not • A computer system, • A report, • A set of procedures. • Is • People working together to achieve EHS policy MIT EHS Office 6 11/4/05
- 7. EHS-MS Components Management System sustains Structure, roles and the synergistic integration of business elements in responsibilities. developing, implementing, reviewing and achieving an Organization organization’s EHS Policy Process Technology Enabling tools. How work gets Done. MIT EHS Office 7 11/4/05
- 8. Management System Elements Management Review Policy Checking & Corrective Action Implementation & Planning Control MIT EHS Office 8 11/4/05
- 9. EHS Management System Elements (NEIC) 1. Policy (Apr, 2001) 7. Training, Awareness & 2. Organization (Oct 2001) Competence (Jun, 2003) 3. Accountability & 8. Env. Planning & Org. Responsibility (Oct 2001) Decision-Making 4. EHS Requirements 9. Records & Documentation 5. Assessment, Prevention, & Control 10. Pollution Prevention 6. EHS Incident & Non- 11. Continuous Program Compliance Investigations Evaluation/Improvement 12. Public Outreach MIT EHS Office 9 11/4/05
- 10. EHS Policy • Committed to excellence in EHS stewardship through research, teaching , and Institute conduct • Institutional accountability for compliance and best practices while maintaining independence of research and teaching • EHS-MS will integrate with existing MIT-wide systems (ie financial, HR, space allocation, procurement) MIT EHS Office 10 11/4/05
- 11. New Organizational Structure (Typical) DLC EHS Structure - Option 2 DLC has one EHS Coordinator DLC Head DLC EHS Committee Co-Chaired by Senior Faculty/Researcher/Supervi sor and EHS Coordinator Principal Principal Investigator/ Investigator/ Supervisor Supervisor MIT EHS Office DLC EHS Office - Environmental Mgmt. - Radiation EHS Lead Contact - BioSafety Coordinator - Industrial Hygiene - Safety EHS EHS Representative Representative MIT EHS Office 11 11/4/05
- 12. PI/Space Registration PI and EHS Rep Room Set/Rooms (450) (2600) Hazard Types Chemical Biological Ionizing Radiation Nonionizing Radiation Flammable Liquids > 10 gal Highly Reactive Materials Large Volume Oil MIT EHS Office 12 11/4/05
- 13. The EHS-MS Training System Training Needs Web Course Trainee Log-In Assessment Delivery On-line Classroom Course Sign-up Course Completion Central Training Records Database Other Training Req. Completed Web-based Reports MIT EHS Office 13 11/4/05
- 14. EHS-MS Training System • Home-built program with web front end • Phased launch starting in 9/03 • Auto email notification for training not completed or retraining • 6700 people completed needs assessment (3000/yr.) • % completion for major modules reported to Dept. Head (PI’s compliance special focus) MIT EHS Office 14 11/4/05
- 15. Level II Inspections • Started with paper-based system • 40 question comprehensive check list • Phased launched started in Jan. 04 • 2 inspections/year/dept. required • Lead Contact participates in one/year • Technology launch Sept. 05 - PI report, tracking of findings and corrective actions • Dept head reviewed inspection results MIT EHS Office 15 11/4/05
- 16. Injury Incident Business Flow DLC Supervisor’s Report of Occupational Injury/Illness EHS Office OSHA Record Keeper Corrective Actions Workers Document Comp Investigators and/ or AAR Document Assigned Facilities Parties Work Complete Email Order Consequences MIT EHS Office 16 11/4/05
- 17. http://mit.edu/environment MIT EHS Office 17 11/4/05
- 18. EHS-MS Pamphlet Awareness & Communication Newsletter, surveys, questionnaire - Monthly email from EHS director - News & Views Newsletter - PI EHS-MS Awareness Survey - EHS-MS Awareness Questionnaire - EHS Office Customer Service Survey - EHS Awareness Fair MIT EHS Office 18 11/4/05
- 19. Level III Systems Audit • Will be conducted in Spring 06 by consulting firm with Univ. EHS Director • Determines if MIT implemented the EHS-MS • Determines if MIT has fulfilled all the consent decree obligations • EHS-MS Manual will be guide MIT EHS Office 19 11/4/05
- 20. EHS Management System : EHS-MS Manual http://mit.edu/ehs-ms MIT EHS Office 20 11/4/05
- 21. Review: What is an EHS -MS? • The assembly of organizational elements, business processes, and technology tools available to people to sustain the continual improvement of an entities environmental, health and safety performance. MIT EHS Office 21 11/4/05