Managing the research interface
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The document discusses the role of managing the interface between research organizations and teams involved in designing, constructing, and moving facilities. It focuses on minimizing research downtime by having a research representative embedded throughout the process to facilitate efficient planning, communication, and timely resolution of conflicts. The role involves listening to researcher needs, balancing those with flexibility, and negotiating communication between all parties.
Managing the research interface
- 1. Managing the interface between research organizations and design, construction, and move teams. Presented to ACS Division of Chemical Health and Safety Joseph Pickel, Ph.D March 28, 2012
- 2. The Research Interface Role Minimize research program downtime by - Having research representative embedded throughout process - Efficient planning and communications via single point of contact - Resolving conflicts and concerns in timely manner 2 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 3. Oak Ridge National Laboratory evolved from the Manhattan Project ORNL in 1943 The Clinton Pile was the world’s first continuously operated nuclear reactor In the late 1940s the Laboratory built only temporary structures, such as these Quonset huts. 3 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 4. Post War Years • Transitions in Management and Mission lead to period of growth • Facilities built (4500 complex) to support expanding research activities • Research labs are uniform • Designed for chemistry, biology and radiochemistry • Hood, sink, utilities and fixed casework on side walls • Fixed casework, fixed utilities as ORNL in early 1950s center bench 4500-N building in foreground • Shared utility chase (3’ wide) Graphite Reactor and Quonset huts in the between adjacent labs upper right corner. • Individual fan units for each hood 4 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 5. ORNL’s Strategic Plan recognized need for modern facilities Solution- Modernization of Laboratory Facilities Project: ORNL’s strategy to provide facilities for the Next Generation of Science Project Plan Includes: Timeline 2009 • Design and Build - (June) Break Ground • Move and Hook-up - (Sept) Confirm Groups - (Nov) Fit out and Initial Move • Existing Lab Cleanout Planning • Transition to Operations 2010 - (Mar) Initial Cleanout Begins - (May) Casework Planning 2011 - (June) Occupancy, Move Begins - (Oct) Physical Move Complete - (Dec) Capital Project Complete 2012 (Existing) 4500 Complex - (Spring) Hook-ups Complete 5 Managed by UT-Battelle - (Summer) Cleanout Complete for the U.S. Department of Energy Tradeline - Research Facilities
- 6. Design/Project Team • Base Building Design Completed Early 2009 Role of the Research Interface – Distribution of Synthesis, Light and Heavy Instrument • Listen Labs through out facility- Common Design to To what the researchers want Maintain Flexibility • Balance and Pursue – High Level Research Organization Involvement What the researchers need • Fit Out Planning started Fall 2009 • Negotiate and Communicate – Identify Special Requirements: Power, Laser Everything in between Interlocks, Chilled Water Needs – Involve all research personnel 6 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 7. Managing the Interface Between the Researchers and Design/Construction teams Quick Facts: ~150,000 s.f. building LEED Gold Certified Facility $95M Project Opportunities Challenges • Customize laboratories to research • Fit out planning required early activities enough to allow on-time/on- budget completion (1.5+ years • Include features in order to prior to occupancy) facilitate cultural change in research: • Attempt to maintain balance – Service corridors between research needs and – Chemical Storage Rooms future flexibility – Equipment Cooling Water Loops 7 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 8. Move Planning Develop Plans and Schedules for: Role of the Research Interface • Office and Laboratory Moves • Communicate schedule and move – Including disconnect/reconnect requirements – Office furniture/amenities • Promote readiness activities • Chemical Moves • Execute chemical move • Vendor-supported moves of analytical equipment 8 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 9. Managing the Interface Between the Researchers and Move Team Quick Facts: 90 Labs in Existing Facility 57 Labs in new facility 15 Research Groups ~200 Personnel Moves Opportunities Challenges • Dedicated Resources (Riggers, • Aggressive schedule requires Laborers, Pipefitters, Electricians) significant research cooperation to safely disconnect, move, and reconnect equipment • Research Programs down 1-3 months • Make it Right attitude 9 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 10. Laboratory Cleanout Team Responsible for Role of the Research Interface • Survey and Release Plans • Promote readiness activities • Equipment Salvage or Disposal • Communicate cleanout goals and rules • Chemical Reuse or disposal • Coordinate initial and final walkthroughs • Legacy Sample and Waste removal and space hand-overs 10 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 11. Managing the Interface Between the Researchers and Cleanout Team Pre-Move numbers 1800 Chemicals 1091 items salvaged 30,000 Samples 38 tons metal/glass removed Opportunities Challenges • Remove decades of legacy • Initial assignment of materials that researchers forgot responsibilities was in lab or was difficult to dispose • Procrastination • Develop team and strategy for • Surprise finds addressing legacy issues beyond this project 11 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 12. Transition to Operations Team Responsible for Role of the Research Interface • Development of occupancy plans • Establish protocols for working in new including Facility Use Agreement and facility initial Fire Zone Configuration • Develop orientation programs • Environmental permits • Coordinate transition from Move to • Establishment of chemical storage and Research activities waste collection area 12 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 13. Managing the Interface Between the Researchers and Transition to Operations Team 5 Local Exhaust Fans (2 HEPA) Internal LN2 fill station Waste hoods in Synth Labs Shared cylinder storage area Combination sashes on hoods Local access control system Opportunities Challenges • Utilize Transition to implement • Renew, Transition or modify all changes in policy and culture safety documents, procedures and – Inventory Control (RFID) systems – Alignment of Systems (waste and • More opportunities for change inventory) than time to implement – Waste collection, labeling and disposition procedures – Sample management – Full review of equipment configuration • Implement changes in Operations Structure 13 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities
- 14. Questions 14 Managed by UT-Battelle for the U.S. Department of Energy Tradeline - Research Facilities