DocuBizz for gp in five quick slides
- 1. DocuBizz drives supplier invoices quickly and safely through approval to your GP-package • DocuBizz is delivered as a ready-to-use cloud based service, customized to your business. • Getting DocuBizz is NOT an IT project. Getting started and into full scale operation is a one day effort. DocuBizz takes care of setup, installation, training, IT-operation and support. • Prices are simple and specific to your business. An all-inclusive fixed amount covering all start-up cost, and an all-inclusive fixed monthly amount covering all licensing, operations and support. • The only equipment you may need is a scanner. No need for servers, databases or anything else. No internal IT operations or support required. • More than 10,000 users around the world already use DocuBizz every day to handle the receipt, registration, approval, cost distribution and automatic booking of supplier invoices. www.docubizz.com (917) 684 0050
- 2. Drives supplier invoices safely through to your GP All supplier invoices are automatically received/registered by DocuBizz, combining data OCR-read directly from the invoice and data from the GP vendor database. Invoices are sent for approval manually or automatically to one or multiple approvers. Automatic approval limits etc. can be applied. Alternatively the invoice is matched with a purchasing order and processed accordingly. Distributing costs associated with the invoice can be done prior to sending out for approval, or entered by the approvers at the time of approval. Cost is distributed to current accounts from your GP-package. 1 All invoices are received by your DocuBizz inbox either directly from the supplier via email, or scanned in. 2 Invoices are submitted for approval to one or multiple approvers. 3 Cost can be distributed before the invoice is sent out or alternatively, the approver can be asked to do cost distribution during approval. www.docubizz.com (917) 684 0050
- 3. Drives supplier invoices safely though to your GP Finance staff has a complete overview of all of the invoices that are in process , awaiting approval along with full access to everything that is happening. Approved invoices and the associated cost, are transferred to GP where it is automatically booked. Users with permission can look up invoices based on supplier, account, date intervals etc. with approval history including payment information. 4 you have a complete overview of all of the invoices in process awaiting approval. 5 The approver receives an email alert and can check, compare, approve and if required, do cost distribution. 6 Approved invoices are transferred and booked automatically in GP. 7 Everyone with permission can look up invoices on the basis of e.g. Supplier, Account etc. Or choose to see invoices directly from GP. Users can see invoices directly from your GP- package on all relevant entries by clicking on the DocuBizz Viewer.
- 4. Q: Is the DocuBizz service a website? A: No, DocuBizz is a real application delivered over the internet. It will look and feel the same as applications running on your own servers. Q: Do I own the data stored in the DocuBizz Cloud and can I download and keep a copy on my own server? A: Yes, you own your data. you can, at any time, download a full copy of your invoice database directly from your DocuBizz client and store a copy locally. Q: I have users that need to approve or look up invoices who are not licensed on my ERP/Bookkeeping system, can they be included in DocuBizz? A: yes, you can have DocuBizz users that are not licensed on your ERP. No need to buy more ERP user licenses. Most of our clients have more DocuBizz users than ERP users. Q: Can I change my ERP/bookkeeping package and still keep DocuBizz? A: yes. We will upgrade you to the DocuBizz Edition tailored for your new ERP. you can keep your existing invoice database in your new DocuBizz Edition. Q: Does DocuBizz work under MS Terminal Server and Citrix? A: yes. DocuBizz runs under both. No problem. Q: Where is my critical bookkeeping data stored when I use DocuBizz? A: Like today, your critical bookkeeping data is stored in your ERP/Bookkeeping package. An additional copy is now available in DocuBizz. Q: Where are the digital copies of my supplier invoices stored when I use DocuBizz? A: We store the digital copies of your supplier invoices in a state of the art, high security datacenter with on and off site backup. In addition, you are free to download an additional copy to be stored at your own site. Q: How long do you store the digital copy of my supplier invoices when I use DocuBizz? A: When you use DocuBizz, we will keep a digital copy of your supplier invoices on-line for a minimum of 10 years. Q: Do I need to invest in a scanning system, or a specific scanner to use DocuBizz? A: No. you can use an existing scanner or MFP. you do not need a separate scanning system. If you do not have a scanning device, ask us for recommendations. Q: Can my supplier email a PDF invoice directly into my DocuBizz? A: yes. you will get a dedicated email address for your DocuBizz service to receive invoices directly. No printing or scanning is necessary. www.docubizz.com (917) 684 0050
- 5. DocuBizz drives supplier invoices quickly and safely through approval to your GP-package www.docubizz.com (917) 684 0050